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Entry Level Events Assistant Jobs in Florida (NOW HIRING)

RJ Kielty

Brand Ambassador

Orlando, FL · On-site

This is a full-time, entry-level role that blends administrative tasks with creative marketing work ... Create and edit short promotional videos for social media to highlight services and events * Assist ...

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Capital NYC

Entry Level Sales Assistant

Miami, FL · On-site

$43K - $65K/yr

Job Advertisement: Entry Level Sales Assistant Company: Capital NYC Location: Miami, FL Salary: $43 ... Schedule and coordinate meetings, appointments, and sales events. * Prepare sales reports and ...

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Entry Level Events Assistant information

What are the key skills and qualifications needed to thrive as an Entry Level Events Assistant, and why are they important?

To thrive as an Entry Level Events Assistant, strong organizational skills, attention to detail, and a high school diploma or equivalent are generally required. Familiarity with event management software, spreadsheet tools, and basic office systems is often expected. Excellent communication, teamwork, and problem-solving abilities help individuals stand out in this role. These skills are crucial for ensuring smooth event execution, meeting client needs, and supporting successful team outcomes.

What challenges might I encounter as an Entry Level Events Assistant, and how can I prepare for them?

As an Entry Level Events Assistant, you may face challenges such as managing tight deadlines, adapting to last-minute changes, and juggling multiple tasks simultaneously. To succeed, it's important to develop strong organizational skills, maintain clear communication with your team, and remain flexible under pressure. Proactively seeking feedback and being open to learning from experienced colleagues will also help you quickly adapt to the fast-paced events environment.

What does an entry level events assistant do?

An entry level events assistant supports the planning and execution of events such as conferences, weddings, corporate meetings, and social gatherings. Their responsibilities often include coordinating logistics, handling administrative tasks, communicating with vendors and attendees, and assisting with event setup and breakdown. They work closely with event managers to ensure that all aspects of an event run smoothly. This role is a great opportunity for individuals looking to gain experience in event planning and project management.
What are popular job titles related to Entry Level Events Assistant jobs in Florida? For Entry Level Events Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Entry Level Events Assistant jobs in Florida look for? The top searched job categories for Entry Level Events Assistant jobs in Florida are:
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Entry Level Events Assistant jobs near you
Events Assistant

Events Assistant

Palm Beach Atlantic University

West Palm Beach, FL

Part-time

Posted 17 days ago

Job description

SUMMARY

In support of the university’s mission and objectives, the Events Assistant provides logistical and administrative support for the university’s signature events. This position assists with event preparation, guest communications, data entry, on-site event execution, and post-event follow-up. This role serves as a key support staff member for donor, alumni, parent, community, and campus events and must be available to work a flexible schedule that includes evenings and weekends as needed. This is a part-time position, working up to 29 hours per week.

Signature Events Support
  • Assists with event setup and breakdown, including placement of signage, registration materials, décor, and event supplies.
  • Provides registration and hospitality support during events by welcoming guests, assisting with check-in, and directing attendees as needed.
  • Transports and delivers event materials, supplies, and equipment to on-campus and off-campus event locations.
  • Monitors event spaces to ensure supplies, materials, and guest-facing areas remain organized, stocked, and presentation-ready.
  • Assists with the scheduling, preparation, orientation, and coordination of volunteers and student workers during events as directed.
  • Supports post-event activities, including distribution of follow-up communications, collection of event materials, and completion of administrative tasks, as assigned.
  • Provides general on-site event support to help ensure a positive guest experience and the smooth execution of Advancement events.
Administrative Support
  • Prepares nametags, registration materials, signage, table tents, packets, and other event materials as directed.
  • Assists with Cvent management and support, filing, document preparation, photocopying, mail merges, and mailing projects.
  • Maintains inventory of event supplies and promotional materials.
  • Organizes and maintains event files, storage areas, and supply closets.
  • Assists with assembling donor, alumni, and guest correspondence packets.
Departmental Support
  • Provides office support for the Advancement team.
  • Assists with special projects and seasonal initiatives.
  • Attends departmental meetings and training sessions as requested.
  • Other duties as assigned.
EDUCATIONPost high school training required; Bachelor's degree preferred, or equivalent experience.
EXPERIENCE 

This is an entry level position. Prior experience assisting with special events, preferred.

ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities) 
  • Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times. 
  • Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
  • Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
  • Adaptable/Flexibility – Ability to change or adjust to change.
  • Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
  • Confidentiality – Maintains the necessary confidentiality and discretion required for the position.
  • Conflict Management – Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.
  • Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
  • Establishes Trust – Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.
  • Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
  • Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally. 
ADDITIONAL REQUIREMENTS
  • Ability to travel up to 10% of the time.
  • Ability to work non-routine hours as needed.
  • Ability to traverse campus and stairs.
  • Ability to lift/move objects up to 50 pounds.

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