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Entry Level Event Manager Jobs in California (NOW HIRING)

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Entry Level Event Manager information

What is the difference between Entry Level Event Manager vs Event Coordinator?

AspectEntry Level Event ManagerEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeHigh school diploma or equivalent; relevant certifications optional
Work EnvironmentPlanning and overseeing events, managing teams, coordinating logisticsAssisting in event setup, vendor communication, and on-site support
Employer & Industry UsageEvent planning companies, corporate events, hospitalityEvent planning firms, non-profits, corporate events

Entry Level Event Managers typically have more responsibilities in planning and overseeing events, requiring some leadership skills, while Event Coordinators focus on supporting event logistics and execution. Both roles often overlap in skills and work environments, but the manager position usually involves more decision-making and team management.

What does an entry level event manager do?

An Entry Level Event Manager assists in the planning, coordination, and execution of events such as conferences, weddings, or corporate functions. Their responsibilities often include communicating with vendors, managing event logistics, handling registrations, and supporting senior event managers. They ensure that all event details are organized and that the event runs smoothly from start to finish. This role is a great starting point for those interested in a career in event planning and management.

What are the key skills and qualifications needed to thrive as an entry level event manager, and why are they important?

To thrive as an Entry Level Event Manager, you need strong organizational skills, attention to detail, and a relevant degree in hospitality, marketing, or a related field. Familiarity with event management software (like Cvent or Eventbrite), budgeting tools, and basic project management systems is typically expected. Excellent communication, problem-solving abilities, and the capacity to remain calm under pressure are standout soft skills for this role. These skills are essential for ensuring seamless event execution, client satisfaction, and effective teamwork in a dynamic environment.

How to get into entry level event management with no experience?

Entry level event management roles often require strong organizational and communication skills, which can be developed through volunteering, internships, or assisting with local events. Gaining relevant knowledge through online courses or certifications in event planning and building a network in the industry can improve your chances of securing an entry-level position without prior experience.

What are some common challenges faced by entry level event managers, and how can they be overcome?

Entry level event managers often face challenges such as managing tight deadlines, coordinating with multiple vendors, and ensuring smooth communication among team members. To overcome these hurdles, it's important to stay organized with effective planning tools, maintain clear and regular communication, and be adaptable to last-minute changes. Building strong relationships with vendors and colleagues can also help resolve issues quickly and ensure events run smoothly.
What are the most commonly searched types of Event Manager jobs in California? The most popular types of Event Manager jobs in California are:
What cities in California are hiring for Entry Level Event Manager jobs? Cities in California with the most Entry Level Event Manager job openings:
Entry Level Event Manager jobs near you

Events Coordinator

San Gabriel Valley Habitat for Humanity

Monrovia, CA • On-site

$20 - $25/hr

Full-time

Posted 17 days ago

Job description

Job Location: 800 West Chestnut Ave., Monrovia
Reports To: Communications Manager
Department: Marketing
Salary: $20.00 - $25.00 per hour
Status: Full-Time, Non-Exempt
Schedule: Monday - Friday 9am-5pm, with occasional evenings and weekends as needed
Company Description:
In 1990, a small group of dedicated volunteers with a desire to eliminate substandard housing in our community founded San Gabriel Valley Habitat for Humanity. Thanks to our supporters, more than 200 local and international families have been able to build or repair their own homes here in Los Angeles' San Gabriel Valley and beyond. Through the years, we have maintained our unrelenting determination to help families in need by offering a hand up, not a handout. Through donations, shopping at our ReStores, volunteering or adding a voice to support affordable housing, everyone can help families achieve the strength, stability, and self-reliance they need to build better lives for themselves.
Job Summary:
The Event Coordinator supports the planning, coordination, and execution of fundraising, donor engagement, volunteer, community, and disaster recovery events that advance the mission of San Gabriel Valley Habitat for Humanity. This position plays a key role in supporting the organization's wildfire recovery and rebuilding efforts by coordinating events that engage donors, volunteers, community partners, and stakeholders. The Event Coordinator works collaboratively across departments to ensure successful event execution while fostering meaningful relationships that increase community involvement and support Habitat's mission. This entry-level professional position is ideal for an organized, detail-oriented, and tech-savvy individual who thrives in a fast-paced environment and enjoys managing multiple projects simultaneously.
Key Responsibilities:
Event Planning & Coordination
  • Coordinate the planning and execution of fundraising, donor engagement, volunteer appreciation, community outreach, and wildfire recovery events.
  • Develop and maintain detailed event timelines, project plans, and event checklists.
  • Coordinate venues, vendors, catering, rentals, entertainment, permits, transportation, and event logistics.
  • Manage attendee registration, RSVPs, seating arrangements, and event communications.
  • Assist with event setup, execution, and breakdown.
  • Conduct site visits as needed to ensure event readiness.
  • Anticipate and resolve logistical issues before and during events.
  • Ensure events are executed professionally, on schedule, and within budget.

Administrative & Project Support
  • Maintain organized event calendars, project plans, and planning documents.
  • Prepare purchase requests, contracts, invoices, and vendor documentation.
  • Track event budgets and expenses.
  • Maintain event records, vendor information, sponsorship agreements, and planning files.
  • Prepare post-event reports, attendance summaries, and evaluations.

Marketing & Communications
  • Coordinate event invitations, registration platforms, confirmations, and attendee communications.
  • Collaborate with the Communications team to develop promotional materials, signage, and event collateral.
  • Assist with email campaigns, website updates, and social media promotions related to events.
  • Coordinate name badges, event materials, and printed collateral.

Volunteer, Donor & Sponsor Coordination
  • Coordinate volunteer recruitment, scheduling, and assignments for events.
  • Assist with donor and sponsor communications before, during, and after events.
  • Help ensure an outstanding experience for volunteers, donors, sponsors, and guests.
  • Coordinate sponsor recognition and event acknowledgments.

Collaboration & Mission Support
  • Work collaboratively with Development, Programs, Construction, ReStore, Communications, and Operations staff to support organizational initiatives.
  • Assist with events supporting Habitat's affordable housing, homeownership, neighborhood revitalization, and wildfire recovery programs.
  • Support additional organizational events and special projects as assigned.

Requirements
Qualifications
  • Bachelor's degree in Event Management, Communications, Marketing, Business Administration, Hospitality, Public Relations, or a related field.
  • Strong organizational, project management, and time management skills with the ability to prioritize multiple projects and meet deadlines.
  • Excellent written, verbal, and interpersonal communication skills with a strong customer service orientation.
  • Highly detail-oriented, tech-savvy, and proficient in Microsoft Office Suite, with the ability to quickly learn new software and technology platforms.
  • Internship, volunteer, or professional experience coordinating events, supporting community engagement, or working in a nonprofit environment is preferred.
  • Valid California driver's license with reliable transportation and the ability to work occasional evenings and weekends as needed.

Knowledge, Skills, and Abilities
  • Exceptional organizational and project coordination skills with the ability to manage multiple priorities, meet deadlines, and maintain a high level of attention to detail.
  • Highly tech-savvy with the ability to quickly learn, adapt to, and leverage new software, systems, and digital tools to improve efficiency and support event operations.
  • Excellent written, verbal, and interpersonal communication skills with the ability to build positive relationships with employees, volunteers, donors, sponsors, vendors, and community partners.
  • Strong problem-solving skills with the ability to adapt to changing priorities and work effectively in a fast-paced environment.
  • Ability to work both independently and collaboratively while demonstrating initiative, professionalism, and a commitment to excellent customer service.

Equal Opportunity Statement
SGV Habitat for Humanity is an Equal Opportunity Employer and will consider all qualified individuals, including minorities, women, individuals with disabilities, and veterans, regardless of race, religion, age, color, national origin, sex, sexual orientation, genetics, gender identity, or any other legally protected characteristic. SGV Habitat for Humanity will not inquire about a job applicant's criminal conviction history prior to making a conditional offer of employment.
Salary Description
$20.00 - $25.00 per hour

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