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Assistant Event Manager Jobs in California (NOW HIRING)

WHITE HOUSE EVENT CENTER LLC

Be Seen First

Event Manager / Coordinator

Anaheim, CA · On-site

$25 - $30/hr

... * Assist with contracts, deposits, payment schedules, and required event documentation. * Identify ... Event Management and Coordination -- Friday, Saturday OR Sunday * Act as the on-site Event Manager ...

WHITE HOUSE EVENT CENTER LLC

Be Seen First

Event Manager / Coordinator

Anaheim, CA · On-site

$25 - $30/hr

... * Assist with contracts, deposits, payment schedules, and required event documentation. * Identify ... Event Management and Coordination -- Friday, Saturday OR Sunday * Act as the on-site Event Manager ...

Phillips Farms

Event Manager

Lodi, CA · On-site

$28 - $32/hr

The Event Manager is responsible for the strategic planning, coordination, execution, and ... * Assist with event budgeting and financial performance. * Monitor labor costs and staffing ...

Osv_freemason

Event Manager

San Francisco, CA · On-site

$74K - $83K/yr

The Event Manager serves as the primary operational coordinator for these events, managing ... Coordinate room layouts, timelines, staffing needs, and operational details * Assist with event ...

HHV

Event Assistant

Hayward, CA

Key Responsibilities * Assist event managers and coordinators with planning and executing events, including venue coordination, event logistics, scheduling, and vendor management . * Provide ...

Paula Leduc

Event Manager

Emeryville, CA · On-site

$83K - $118K/yr

Event Manager This position is an exceptional opportunity for a talented and experienced ... * Assist in the formulation and implementation of department policies and procedures by ...

Paula Leduc

Event Manager

Emeryville, CA

Event Manager This position is an exceptional opportunity for a talented and experienced ... * Assist in the formulation and implementation of department policies and procedures by ...

Luxe Bites SF

Kitchen & Event Manager

San Francisco, CA

$25 - $30/hr

Manage inventory and ensure ingredients, supplies, packaging, and event materials are properly ... Occasionally assist with nearby order deliveries/drop-offs Team Leadership & Communication * Serve ...

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Assistant Event Manager information

What does an assistant event manager do?

An Assistant Event Manager supports the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and festivals. They work closely with the event manager and other team members to handle logistics, communicate with vendors, manage budgets, and ensure events run smoothly. Their responsibilities may include scheduling, overseeing setup and teardown, troubleshooting issues during events, and maintaining records. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and scheduling systems is commonly required. Excellent communication, problem-solving, and teamwork skills help you adapt to dynamic environments and client needs. These skills and qualities are crucial for delivering seamless, successful events and ensuring client satisfaction.

What are some typical challenges assistant event managers face when coordinating events, and how can they be addressed?

Assistant Event Managers often encounter challenges such as managing last-minute changes, balancing multiple vendors, and ensuring clear communication among team members. Staying organized with detailed timelines and checklists helps mitigate unexpected issues. Building strong relationships with vendors and maintaining open communication channels within the team also ensures smoother coordination and problem-solving during high-pressure situations.

What is the difference between Assistant Event Manager vs Event Coordinator?

AspectAssistant Event ManagerEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with vendor coordinationPlans and executes event details, manages on-site activities
Required SkillsOrganizational skills, communication, teamworkCoordination, problem-solving, multitasking
Work EnvironmentOffice-based with site visitsOn-site during events
CertificationsEvent planning certifications helpfulEvent management experience preferred

While both roles support event execution, the Assistant Event Manager typically assists with planning and logistics behind the scenes, whereas the Event Coordinator handles on-site event management. The Assistant Event Manager often works closely with the Event Manager to ensure smooth operations, making it a supportive role with a focus on coordination and preparation.

What are the most commonly searched types of Event Manager jobs in California?

The most popular types of Event Manager jobs in California are:

What cities in California are hiring for Assistant Event Manager jobs?

Cities in California with the most Assistant Event Manager job openings:

Assistant Event Manager jobs near you
Infographic showing various Assistant Event Manager job openings in California as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Assistant Event Coordinator

PLUMAS PINES GOLF RESORT & LONGBOARDS RESTAURANT

Graeagle, CA • On-site

$17/hr

Full-time

Re-posted 18 days ago

Job description

Plumas Pines Golf Resort is seeking to hire an Assistant Event Coordinator.

The Assistant Event Coordinator will support the planning, organization, and execution of private events, catering functions, and hospitality programming. This role works closely with the Hospitality Director and Executive Chef to ensure all event details are communicated effectively and executed to the highest standard.

The ideal candidate is highly organized, detail-oriented, professional in communication, and thrives in a fast-paced hospitality environment.

Key Responsibilities

  • Respond promptly and professionally to event inquiries via email and phone
  • Assist with coordinating and maintaining the event calendar
  • Support the planning and organization of private events, catering functions, tournaments, and special programming
  • Collaborate with the Hospitality Director and Executive Chef regarding menus, event logistics, timelines, staffing needs, and guest experience
  • Prepare proposals, invoices, banquet event orders, and event-related correspondence
  • Communicate event details clearly between departments including kitchen, service staff, bar, and management
  • Assist with menu selections, package options, rentals, beverage planning, and event customization
  • Conduct follow-up communication with clients regarding confirmations, deposits, timelines, and final guest counts
  • Help ensure event spaces are properly prepared and aligned with client expectations
  • Maintain organized event files, contracts, and communication records
  • Support day-of event coordination as needed to ensure smooth service and execution
  • Assist with hospitality programming, promotions, and seasonal event initiatives
  • Provide exceptional customer service and maintain a polished, professional presence

Qualifications

  • Strong written and verbal communication skills
  • Professional phone etiquette and customer service skills
  • Excellent organizational and time management abilities
  • Ability to multitask and prioritize in a fast-paced environment
  • Strong attention to detail and follow-through
  • Comfortable working collaboratively with both front-of-house and culinary teams
  • Proficiency in Microsoft Office, Toast, and general computer systems
  • Ability to remain calm and solution-oriented under pressure
  • Previous hospitality, restaurant, catering, or event experience preferred

Preferred Traits

  • Self-motivated and proactive
  • Positive attitude and team-oriented mindset
  • Strong interpersonal skills
  • Ability to anticipate guest and operational needs
  • Flexible availability including evenings, weekends, and holidays as needed during peak event seasons

Work Environment

This position operates in both office and hospitality settings and may require standing, walking event spaces, and assisting during active service periods. Flexibility is important, particularly during peak season and special events.