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Assistant Event Manager Jobs in California (NOW HIRING)

Free Wheelchair Mission

Events Manager

Irvine, CA · On-site

They will have a passion for and experience with event management and going above and beyond ... Prepare nametags, materials, gift bags, registration lists, seating cards, etc. * Assist with ...

TEAM SAN JOSE

Theater Floor Coordinator

San Jose, CA · On-site

$26.13/hr

Act as liaison between venue and Security during emergency/injury situations. * Assist Event Services Managers and Front of House Manager during large events. * Assist with crowd management and ...

Paula Leduc

Event Production Assistant

Emeryville, CA · On-site

$66K - $73K/yr

Event Production Assistant Employment Type: Exempt, Full-Time + Benefits Salary Range: $66k to $73k ... Provide general Production Assistance to an assigned Event Manager, as well as to the Event ...

Paula Leduc

Event Production Assistant

Emeryville, CA

$66K - $73K/yr

Event Production Assistant Employment Type: Exempt, Full-Time + Benefits Salary Range: $66k to $73k ... Provide general Production Assistance to an assigned Event Manager, as well as to the Event ...

The People Brand

Sr. Manager, Events

Orange, CA · On-site

$110K - $120K/yr

Manage all event logistics including venue selection, vendor contracts, catering, A/V, signage ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

B&B Catering & Events

Event Server

San Carlos, CA

$21 - $24/hr

... assist fellow team members regardless of duty or difficulty. * Fill in for fellow servers when they are off duty on assigned break. * Immediately take their break once the Event Manager assigns it.

Joby Aviation

Events Manager

Marina, CA

$93K - $128K/yr

... each event are prepared * Assist the team as necessary with hotel and travel arrangements ... Manage schedules, budgets, and event assets for assigned consumer and stakeholder events * Maintain ...

Joby Aviation

Events Manager

Santa Cruz, CA · On-site

$93K - $128K/yr

... each event are prepared * Assist the team as necessary with hotel and travel arrangements ... Manage schedules, budgets, and event assets for assigned consumer and stakeholder events * Maintain ...

Joby Aviation

Events Manager

Santa Cruz, CA · On-site

$94 - $129/hr

... each event are prepared * Assist the team as necessary with hotel and travel arrangements ... Manage schedules, budgets, and event assets for assigned consumer and stakeholder events * Maintain ...

B&B Catering & Events

Event Server

San Carlos, CA · On-site

$21 - $24/hr

... assist fellow team members regardless of duty or difficulty. * Fill in for fellow servers when they are off duty on assigned break. * Immediately take their break once the Event Manager assigns it.

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Assistant Event Manager information

What does an assistant event manager do?

An Assistant Event Manager supports the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and festivals. They work closely with the event manager and other team members to handle logistics, communicate with vendors, manage budgets, and ensure events run smoothly. Their responsibilities may include scheduling, overseeing setup and teardown, troubleshooting issues during events, and maintaining records. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and scheduling systems is commonly required. Excellent communication, problem-solving, and teamwork skills help you adapt to dynamic environments and client needs. These skills and qualities are crucial for delivering seamless, successful events and ensuring client satisfaction.

What are some typical challenges assistant event managers face when coordinating events, and how can they be addressed?

Assistant Event Managers often encounter challenges such as managing last-minute changes, balancing multiple vendors, and ensuring clear communication among team members. Staying organized with detailed timelines and checklists helps mitigate unexpected issues. Building strong relationships with vendors and maintaining open communication channels within the team also ensures smoother coordination and problem-solving during high-pressure situations.

What is the difference between Assistant Event Manager vs Event Coordinator?

AspectAssistant Event ManagerEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with vendor coordinationPlans and executes event details, manages on-site activities
Required SkillsOrganizational skills, communication, teamworkCoordination, problem-solving, multitasking
Work EnvironmentOffice-based with site visitsOn-site during events
CertificationsEvent planning certifications helpfulEvent management experience preferred

While both roles support event execution, the Assistant Event Manager typically assists with planning and logistics behind the scenes, whereas the Event Coordinator handles on-site event management. The Assistant Event Manager often works closely with the Event Manager to ensure smooth operations, making it a supportive role with a focus on coordination and preparation.

What are the most commonly searched types of Event Manager jobs in California?

The most popular types of Event Manager jobs in California are:

What cities in California are hiring for Assistant Event Manager jobs?

Cities in California with the most Assistant Event Manager job openings:

Assistant Event Manager jobs near you
Infographic showing various Assistant Event Manager job openings in California as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Senior Event Manager-Logistics

Marriott

Chula Vista, CA • On-site

Full-time

Re-posted 2 days ago

Marriott International rating

6.4

Company rating: 6.4 out of 10

Based on 1,186 frontline employees who took The Breakroom Quiz

54th of 107 rated hotels

Job description

JOB SUMMARY

Directly assist the Assistant Director of Convention Services by providing support to the operation of the Convention Services department. Manage and coordinate Convention Services activities and services to promote the smooth execution of all conventions, functions and events requiring meeting services.

CANDIDATE PROFILE

Education and Experience

High school diploma or GED; 6 years experience event management, food and beverage, sales and marketing, or related professional area.

OR

Bachelor's degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 3 year experience in the event management or related professional area.

CORE WORK ACTIVITIES

Managing Operations

Manage and coordinate Convention Services activities associated with planning, supervising and executing events for more complex and high touch convention and event groups to include sales, negotiations and conflict resolution. Plan and develop programs, agendas, and services according to client requirements. Communicate all group specifications and history to the appropriate operational departments. Ensure that all specifications are implemented and executed to established guidelines. Partner with senior department leadership to implement process improvements designed to increase client satisfaction and operational efficiencies. Accurately forecast group revenues according to established guidelines.

Promote the proper use of function space, exhibit hall and overall event space.

Maximize group revenue by referring available goods, services, attractions, and sub-contractors to convention groups.

Assist with the training and development initiatives for the Convention Services staff. Verify that advanced knowledge of conventions and meeting industry and familiarity with current trends are maintained throughout the department. Oversee contracted group room blocks to include cutoffs, attrition, etc. Plan and develop convention programs, resumes, agendas, and services utilizing the Sales and Catering system according to client requirements and established guidelines. Create external communications to include contract addendums, introductory letters, appropriate property information, and tentative schedule of events for assigned convention groups. Host Planning Meetings, Site Inspections, Pre-Convention Meetings as outlined in convention services departmental guidelines. Promote client satisfaction through the smooth execution of all assigned conventions as measured by pre and post event survey data.

Promoting Exceptional Customer Service

Communicates all details of catering events to operating departments and customers.

Manages the quality process in areas of customer service and employee satisfaction.

Conducting Human Resources Activities

Provides constructive coaching and counseling to employees.

Directs the development, training, and mentoring of employees.

Demonstrates knowledge of how and when to impose deadlines and delegate tasks.

Motivates and provides a work environment in which employees are productive.

Listens and responds to employee's needs.

Manages group or interpersonal conflict situations effectively.

Develops and manages hourly employees.

Adheres to EEO and AA policies.

 

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated.Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law.

Why have less when you can have MORE - all under one roof? Rooted in our expertise and leadership in meetings and experiences, Gaylord Hotels intentionally deliver environments, services and programming that bring people together in an extraordinary way. The heart of our brand are STARs, who are creative, entrepreneurial and dedicated to providing thoughtful, big-hearted service to guests. At Gaylord, we provide STARs with opportunities well beyond that of a traditional hotel-offering you endless career opportunities, the extras, and MORE. In joining Gaylord, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

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