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Entry Level Appointment Scheduler Jobs in Rochester, NY

City of Rochester, NY

Heavy Equipment Aide

Rochester, NY · On-site

$20.93 - $26.18/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Equipment Services Opening Date: 02/11/2026 General Description This is an entry level position ... Performs regularly scheduled preventative maintenance checks as outlined by the equipment ...

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All JobsAppointment Scheduler JobsEntry Level Appointment Scheduler JobsEntry Level Appointment Scheduler Jobs in Rochester, NY

Entry Level Appointment Scheduler information

See Rochester, NY salary details

$12

$18

$25

How much do entry level appointment scheduler jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for entry level appointment scheduler in Rochester, NY is $18.28, according to ZipRecruiter salary data. Most workers in this role earn between $15.67 and $19.90 per hour, depending on experience, location, and employer.

What does an entry level appointment scheduler do?

An entry level appointment scheduler is responsible for coordinating and managing appointments for clients or patients, often within a medical office, business, or service organization. Their tasks include answering phone calls, confirming appointment details, updating schedules, and handling cancellations or rescheduling requests. They use scheduling software and must maintain accurate records to ensure smooth operations. Strong communication and organizational skills are essential for this role. Entry level appointment schedulers often work as part of a team and may provide general administrative support as needed.

What is the difference between Entry Level Appointment Scheduler vs Medical Receptionist?

AspectEntry Level Appointment SchedulerMedical Receptionist
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; customer service skills
Work EnvironmentHealthcare offices, clinics, hospitalsMedical offices, clinics, hospitals
Employer & IndustryHealthcare providers, clinicsHealthcare facilities, hospitals
Search & Comparison IntentScheduling, appointment setting, entry-level healthcare rolesReception, patient check-in, administrative support

While both roles involve patient interaction and administrative tasks, an Entry Level Appointment Scheduler primarily focuses on scheduling appointments and managing calendars, whereas a Medical Receptionist handles patient check-in, billing, and general front-desk duties. The roles often overlap but differ in scope and responsibilities within healthcare settings.

What are some common challenges faced by entry level appointment schedulers, and how can they be managed effectively?

Entry Level Appointment Schedulers often encounter challenges such as managing a high volume of calls, handling last-minute changes or cancellations, and coordinating schedules with multiple team members or departments. Time management and organizational skills are key to staying on top of shifting priorities and ensuring clients receive timely responses. Utilizing scheduling software and clear communication can help minimize errors and keep the workflow smooth. Seeking support from colleagues and supervisors when dealing with complex scheduling conflicts can also contribute to success in the role.

What are the key skills and qualifications needed to thrive as an entry level appointment scheduler?

To thrive as an Entry Level Appointment Scheduler, you generally need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with scheduling software, office phone systems, and basic computer applications like Microsoft Office is typically required. Excellent communication, time management, and customer service skills help you stand out in this role. These abilities ensure efficient appointment coordination, minimize errors, and contribute to a positive client or patient experience.

What are the most commonly searched types of Appointment Scheduler jobs in Rochester, NY?

The most popular types of Appointment Scheduler jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Entry Level Appointment Scheduler jobs?

Cities near Rochester, NY with the most Entry Level Appointment Scheduler job openings:

Entry Level Appointment Scheduler jobs near you

High School Student Paid Internships

The Arc Wayne

Newark, NY • On-site

$17.15/hr

Other

Re-posted 2 days ago

Job description

High School Student Paid Internship Opportunities
The Arc Wayne of Newark, NY, a Human Services Agency, is hiring immediately entry-level per diem/relief High School Students for Experiential Learning Internships. You will be able to choose what Program(s) you would like to intern in, which include our Residential Services, Day Services, and/or Community Services Programs. Evening and weekend hours are available in our Residential and Community Services Programs.
ABOUT US: The Arc Wayne, a parent-based organization, advocates for and supports persons of all ages with or without disabilities. We assist individuals in taking them full, independent, productive place in society through an array of quality, individualized services. With compassion, understanding, and support, we connect individuals and families to a world of possibilities that promote independence. We are person-centered, respectful, reliable, inclusive, and dedicated to our community!
High School Student Intern Experiential Learning can include:
  • Specific tasks the Intern may perform while accompanied by a fully qualified staff:
  • Accompany and assist on outings and recreational opportunities
  • Support people on medical and other appointments/school/college etc.
  • Support people in all activities
  • May assist with physical programs that do not require in-servicing
  • Assist in all aspects of the routines, wake up, dressing, brushing teeth, chores they need to learn, complete goals
  • Assist with transport
  • Specific tasks the Intern can perform independently:
  • organizing
  • cleaning
  • cooking
  • gardening/landscaping/mowing
  • Activities such as painting, hobbies, games, reading, crafts etc.
  • Wellness activities
  • Meal prep and clean up
  • Laundry

High School Student Intern Qualifications:
  • Must currently be enrolled in High School and be 17 years of age.
  • Prefer interns that are interested in transitioning to a scheduled position upon turning age 18.
  • Ability to physically assist individuals who use wheelchairs and/or walkers.

Work Location(s): Newark, Lyons, Palmyra, and Sodus

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