Entry Level Admissions Jobs in California (NOW HIRING)

Salary : $58,406.40 Annually
Location : 380 East Aten Road, Imperial, CA
Job Type: Classified Substitute
Job Number: SUB-AART
Division: Admissions & Records
Opening Date: 07/05/2025
Closing Date: Continuous
Representative Duties
BASIC FUNCTION:
Under the direction of an assigned supervisor, plan, organize, coordinate, and participate in the specialized and technical processing of admissions and records programs and services.
DISTINGUISHING CHARACTERISTICS:
Incumbents in this classification perform specialized admissions and records duties to support the district's admissions and records department, prepare, organize, and maintain student records. This classification assists students with admission, registration, student records, and other student services areas and is considered the entry level admissions and records classification.
REPRESENTATIVE DUTIES:
The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified.
1. Perform complex, detailed, and responsible technical duties requiring specialized and extensive knowledge of admissions and records guidelines and regulations.
2. Record grades, credits, incompletes, withdrawals, repeated courses, and other data using automated equipment and software; process forms and petitions for grade changes, academic renewal, and other exceptions; identify and correct discrepancies and errors in student records.
3. Provide technical assistance and information to students, the public, and staff with questions regarding admissions and records processes and procedures.
4. Verify and maintain all student residency records; conduct confidential interviews with applicants to determine residency.
5. Maintain confidential student records and files and assure compliance with privacy and record retention regulations; provide copies of student records as required by law; provide copies of student records as required by law.
6. Prepare and transmit correspondence for students, verifying student status and other information; respond to requests from other educational institutions and agencies involving student status and records; produce official and unofficial transcripts and enrollment verifications.
7. Advise students on admission, residency classification, and student records policies, procedures, and requirements; accept and instruct students in proper completion of forms, applications, and required documents ensuring accuracy and completeness.
8. Provide outreach services related to admissions and records.
9. Receive and account for transcript and enrollment verification fees.
10.Receive and route incoming calls to appropriate personnel and departments. Communicate with other district personnel to obtain and provide information, resolve data discrepancies, and refer students as necessary.
11.Compile and prepare statistical reports.
12.Perform job-related duties as assigned.
Please click to view the full job description.
Minimum Qualifications
EDUCATION AND EXPERIENCE:
Associate degree and two (2) years of increasingly responsible clerical experience in related are or the equivalent.
IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.
Supplemental Information
RANGE 16 ON THE CLASSIFIED SALARY SCHEDULE: Salary placement is at Step 1 Please click here to review current salary schedule.
For Additional inquiries please contact:Gina Snow
HR Recruiter
Phone: 760-355-6210
Email:
EEO Information
Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.
COMMITMENT TO EQUITY AND DIVERSITY
Imperial Community College is committed to creating an academic and work environment that fosters diversity, equity, and inclusion and equal opportunity for all, and ensures that students, faculty, management, and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion makes our district a unique and special place for individuals of all backgrounds. It is important that our employees' values align with our District's mission and goals for Equal Opportunity, Diversity, Equity, Inclusion, and Access.
Employer/employee paid medical coverage options, dental, vision, and life insurance. For additional information, click
Earned annual sick leave.
Earned annual vacation leave for classified and confidential classified employees.
Enrollment in a California Retirement System.
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Did you read the Minimum Qualifications?

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Substitute and/or Continuous pool positions are generated, and applications are distributed on an as needed basis. This means that while a position may not be immediately available, your application remains on file and may be considered for upcoming substitute or temporary opportunities for up to one year from the date of initial job posting. As needs arise, we will reach out to individuals in this pool based on availability, qualifications, and fit for specific roles. This position you are applying for may not be immediately available, and the purpose of this recruitment is to build a pool of candidates. Please indicate your understanding by selecting "yes" or "no."

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Please answer the following questions specifically and completely. These supplemental questions will be used with other application materials to screen applicants for interview. Applicants should submit at least one well-developed paragraph for each pf the supplemental questions. Answers should be thoughtful, substantive, carefully edited and may be much longer than one paragraph. If your response exceeds the maximum 600 character limit, you may continue your response by attaching an additional typed document. Please make sure to identify the questions by number. I have read and understand the above statements.

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Supplemental Question A: What in your background and experience make you particularly well suited for this position at Imperial Valley College?
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Supplemental Question B: How do you define Diversity? Please share an example of how your personal and professional experience have informed your perspective on diversity, equity, inclusion, and accessibility (DEIA). How do you plan to integrate DEIA in your position?
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Supplemental Question C: Discuss your experience working with diverse populations. How do you encourage and empower individuals from all backgrounds and abilities to overcome obstacles and achieve their goals? Please provide examples to help us better understand.
Required Question