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Entry Level Administrative Assistant Jobs in Rochester, NY

Rochester Institute of Technology

Captionist I

Rochester, NY · On-site

$21.65 - $34.60/hr

May assist in training and mentoring newly hired and/or less experienced captionists * Other duties ... Administrative, Service, or Technical Support Level 1 - An entry-level role building knowledge and ...

Rochester Institute of Technology

Captionist I

Rochester, NY · On-site

$21.65 - $34.60/hr

May assist in training and mentoring newly hired and/or less experienced captionists * Other duties ... Administrative, Service, or Technical Support Level 1 - An entry-level role building knowledge and ...

Sysco

Sales Representative

Rochester, NY · On-site

$44K - $73K/yr

Career pathing opportunities for both entry level, and experienced individuals * Opportunity to be ... Perform administrative duties, such as preparing sales budgets and reports, maintaining sales ...

University of Rochester

Athletic Trainer 1

Rochester, NY · On-site

$26.25 - $35.44/hr

Band I: Entry level Athletic Trainers who are new to the URMC Sports Medicine Department who ... assist in other areas of the department when the need arises. Able to work with student athletic ...

University of Rochester

Athletic Trainer 1

Rochester, NY · On-site

$26.25 - $35.44/hr

Band I: Entry level Athletic Trainers who are new to the URMC Sports Medicine Department who ... assist in other areas of the department when the need arises. Able to work with student athletic ...

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All JobsAdministrative JobsEntry Level Administrative Assistant JobsEntry Level Administrative Assistant Jobs in Rochester, NY

Entry Level Administrative Assistant information

See Rochester, NY salary details

$11

$19

$29

How much do entry level administrative assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for entry level administrative assistant in Rochester, NY is $19.67, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $22.07 per hour, depending on experience, location, and employer.

What is an entry level administrative assistant?

An entry-level administrative assistant attends to many of the primary office-related responsibilities of a company, including secretarial work and minor maintenance of office equipment. You type documents, schedule appointments, book flights and hotels for a traveling executive, and act in a coordination role for other office workers. Your duties also extend to the boardroom where you attend meetings and transcribe summaries of what occurred. Client interaction is another facet of the job. In smaller organizations, you may be the first point of contact a client has with the company when they walk into the office or call.

What are some typical challenges faced by entry level administrative assistants, and how can they be successfully managed?

Entry level administrative assistants often encounter challenges such as managing competing priorities, adapting to new office technologies, and communicating effectively with team members across different departments. Successfully managing these challenges involves staying organized with digital tools like calendars and task lists, proactively seeking clarification when tasks are unclear, and being open to learning new systems. Building strong relationships with both supervisors and colleagues can also provide valuable support and guidance as you grow in the role.

What is the difference between Entry Level Administrative Assistant vs Administrative Coordinator?

AspectEntry Level Administrative AssistantAdministrative Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require additional certifications or experience
Work EnvironmentOffice settings, supporting daily administrative tasksOffice settings, overseeing administrative projects and team coordination
Employer & Industry UsageCommon in various industries for entry-level support rolesUsed in corporate, healthcare, and educational sectors for coordinating administrative functions
Search & Comparison IntentOften searched by job seekers starting their administrative careersCompared for roles with more responsibility and coordination duties

The main difference between an Entry Level Administrative Assistant and an Administrative Coordinator lies in their responsibilities and experience level. Entry Level Administrative Assistants handle basic support tasks, while Administrative Coordinators oversee more complex administrative projects and team coordination. Both roles typically require similar educational backgrounds, but the Coordinator role often demands more experience and organizational skills.

More about Entry Level Administrative Assistant jobs

What job categories do people searching Entry Level Administrative Assistant jobs in Rochester, NY look for?

The top searched job categories for Entry Level Administrative Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Entry Level Administrative Assistant jobs?

Cities near Rochester, NY with the most Entry Level Administrative Assistant job openings:

Entry Level Administrative Assistant jobs near you
Infographic showing various Entry Level Administrative Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 69% Full Time, and 31% Part Time. Highlights an 100% In-person job distribution, with an average salary of $40,921 per year, or $19.7 per hour.

Entry Level Recruiter and Talent Acquisition - Hiring for Fall 2026

TES Staffing

Rochester, NY • On-site

$40K/yr

Full-time

Medical, Retirement, PTO

Re-posted 6 days ago

Job description

TES Staffing is looking for someone who is ambitious, self-motivated, and ready to break into a career in Human Resources. No professional experience in HR? No worries-- we will train the right person!
We encourage recent or soon-to-be college grads to apply to join our growing team. Bonuses to working with us: we love our office dogs, we're a team of foodies, and we have a lot of fun everyday.
We are a privately owned and local HR and Staffing organization that prides ourselves on being incredible partners to our clients, the best in our field at what we do, and our solid work/life integration. We take our work very seriously, but not ourselves!  
So what's the job? This opportunity is high volume recruitment, administrative support, and employee relations within a small team who manage all of the recruiting, onboarding, staffing, and coaching for the culinary team at the largest university in Rochester. 
 
It's fast paced, always interesting and a real "HR boot camp" type of job.  From I9's, tax forms, background checks and interviewing; you'll see and do it all.

Pay: Starting at $40k + commission + yearly bonus. Dependent on experience
Base pay is weekly, commissions pay out Monthly
Benefits available after completion of probationary period: PTO, Sick Time, Retirement Plan with Company Match, & Health Care.
Schedule: Monday - Friday, in office, 7:30a-4:30p
Qualified candidates must:

  • Be comfortable working with a diverse population in a fast paced environment
  • Have a Bachelors Degree. Lesser education with experience will be considered
  • Be confident in basic computer skills such as data entry, formulating emails, and other software systems
  • Be meticulously organized and detail oriented
  • Fearless and willingness to learn and take direction 
  • Able to give direction or coaching clearly and calmly

Job Details:
  • People Management: Assist the team in recruitment and daily deployment of staff to multiple locations 
  • Ensure communication with clients and employees is clear, seamless and timely
  • Process all New Hire Paperwork (I9s, W4, etc) into internal systems
  • Data Enter staff into internal system, following all compliance requirements
  • Phone screen and face to face interview for potential employees  
  • Other duties as assigned