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Entry Level Administrative Assistant Jobs in Rochester, NY

Faraci Lange LLP

Administrative Assistant

Rochester, NY · On-site

$33K - $41K/yr

... and professional Administrative Support Specialist to assist with the firm's day-to-day ... Perfect for an entry-level applicant. Requirements Primary Responsibilities • This person will be ...

Faraci Lange, LLP

Administrative Assistant

Rochester, NY · On-site

$16 - $22/hr

... and professional Administrative Support Specialist to assist with the firm's day-to-day ... Perfect for an entry-level applicant. Requirements: Primary Responsibilities · This person will be ...

Syntec Optics

Communications Office Assistant

Rochester, NY · On-site

$41K - $54K/yr

This entry-level role assists with preparing materials, coordinating communications, maintaining ... Key Responsibilities Communications & Administrative Support * Assist with preparing internal and ...

Rochester Regional Health

Dental Assistant

Rochester, NY · On-site

$18.10 - $23/hr

This entry-level role is ideal for candidates who are new to the dental field and interested in ... Administrative & Operational Support : Manage patient records (non-clinical), assist with ...

Rochester Regional Health

Dental Assistant

Penfield, NY · On-site

$18.10 - $23/hr

This entry-level role is ideal for candidates who are new to the dental field and interested in ... Administrative & Operational Support : Manage patient records (non-clinical), assist with ...

Premier Medical Group

Medical Assistant I

Hopewell, NY · On-site

$18 - $25/hr

Handle front-office or administrative tasks as needed, including scheduling and chart preparation ... Medical Assistant Career Pathway - Level Summary Medical Assistant I (MA I) - Entry Level * ...

Arkansas Childrens Hospital

Medical Assistant

Pavilion, NY · On-site

$16.75 - $21.50/hr

The Medical Assistant (MA) provides foundational clinical and administrative support within ... This entry-level role performs defined clinical tasks within established protocols while building ...

TEKsystems

Billing Assistant

Rochester, NY

$16 - $18.50/hr

Perform additional administrative and data-entry tasks as needed. Duties : Handle provider ... Level Entry Level Job Type & Location This is a Contract to Hire position based out of Rochester ...

TEKsystems

Billing Assistant

Rochester, NY

$16 - $18.50/hr

Perform additional administrative and data-entry tasks as needed. Duties : Handle provider ... Level Entry Level Job Type & Location This is a Contract to Hire position based out of Rochester ...

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Entry Level Administrative Assistant information

See Rochester, NY salary details

$11

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How much do entry level administrative assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for entry level administrative assistant in Rochester, NY is $19.67, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $22.07 per hour, depending on experience, location, and employer.

What is an entry level administrative assistant?

An entry-level administrative assistant attends to many of the primary office-related responsibilities of a company, including secretarial work and minor maintenance of office equipment. You type documents, schedule appointments, book flights and hotels for a traveling executive, and act in a coordination role for other office workers. Your duties also extend to the boardroom where you attend meetings and transcribe summaries of what occurred. Client interaction is another facet of the job. In smaller organizations, you may be the first point of contact a client has with the company when they walk into the office or call.

What are some typical challenges faced by entry level administrative assistants, and how can they be successfully managed?

Entry level administrative assistants often encounter challenges such as managing competing priorities, adapting to new office technologies, and communicating effectively with team members across different departments. Successfully managing these challenges involves staying organized with digital tools like calendars and task lists, proactively seeking clarification when tasks are unclear, and being open to learning new systems. Building strong relationships with both supervisors and colleagues can also provide valuable support and guidance as you grow in the role.

What is the difference between Entry Level Administrative Assistant vs Administrative Coordinator?

AspectEntry Level Administrative AssistantAdministrative Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require additional certifications or experience
Work EnvironmentOffice settings, supporting daily administrative tasksOffice settings, overseeing administrative projects and team coordination
Employer & Industry UsageCommon in various industries for entry-level support rolesUsed in corporate, healthcare, and educational sectors for coordinating administrative functions
Search & Comparison IntentOften searched by job seekers starting their administrative careersCompared for roles with more responsibility and coordination duties

The main difference between an Entry Level Administrative Assistant and an Administrative Coordinator lies in their responsibilities and experience level. Entry Level Administrative Assistants handle basic support tasks, while Administrative Coordinators oversee more complex administrative projects and team coordination. Both roles typically require similar educational backgrounds, but the Coordinator role often demands more experience and organizational skills.

More about Entry Level Administrative Assistant jobs

What job categories do people searching Entry Level Administrative Assistant jobs in Rochester, NY look for?

The top searched job categories for Entry Level Administrative Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Entry Level Administrative Assistant jobs?

Cities near Rochester, NY with the most Entry Level Administrative Assistant job openings:

Entry Level Administrative Assistant jobs near you
Infographic showing various Entry Level Administrative Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 69% Full Time, and 31% Part Time. Highlights an 100% In-person job distribution, with an average salary of $40,921 per year, or $19.7 per hour.

Administrative Assistant

Faraci Lange, LLP

Rochester, NY

$16 - $22/hr

Full-time

Posted 8 days ago

Job description

Description

Faraci Lange, LLP is seeking a dependable, organized, and professional Administrative Support Specialist to assist with the firm's day-to-day administrative, client intake, marketing, accounting, and case-support functions. This position is ideal for someone who enjoys variety, works well in a fast-paced professional environment, and is comfortable handling both routine responsibilities and changing priorities.  Perfect for an entry-level applicant.

Requirements

Primary Responsibilities

This person will be seated at the reception desk and will be responsible for answering the door and seating clients and other guests in the conference rooms.

Help to keep track of and put away office supplies

Answer and direct incoming telephone calls in a professional and courteous manner. 

Speak with potential new clients, gather preliminary information, enter intake details into the firm's case-management system, and route inquiries for attorney review. 

Receive, scan, organize, and distribute incoming mail and other correspondence. 

Assist with the firm's marketing activities, including drafting and scheduling social media content, coordinating sponsorships and events, maintaining marketing materials, and supporting other promotional initiatives. 

Provide general accounting assistance, which may include processing invoices and entering transactions 

Request medical records and billing information from healthcare providers and follow up on outstanding requests. 

Maintain accurate electronic and physical files. 

Assist with data entry, document preparation, copying, scanning, and other general administrative projects. 

Provide backup support to other administrative staff as needed. 

Handle confidential client, personnel, and financial information with discretion. 

Perform other duties and special projects as assigned. 

Qualifications

Prior administrative or office experience preferred; experience in a law firm, medical office, or other professional-services environment is a plus. As this is an entry-level position do not expect this from applicants.

Strong organizational skills and attention to detail. 

Professional and compassionate telephone manner, particularly when speaking with individuals who may be injured or experiencing difficult circumstances. 

Strong written and verbal communication skills. 

Ability to manage multiple responsibilities, prioritize assignments, and follow through on outstanding tasks. 

Comfortable learning and using new technology and software. 

Proficiency with Microsoft Office, including Outlook, Word, and Excel. 

Familiarity with social media platforms such as Facebook, Instagram, TikTok, YouTube and LinkedIn is preferred. 

Basic bookkeeping or accounting experience is helpful but not required. 

Ability to work both independently and collaboratively as part of a team. 

Sound judgment and a commitment to maintaining confidentiality. 

Ability to work on premises 4-5 days / week

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