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Entry Level Administrative Assistant Jobs in Rochester, NY

City of Rochester (NY)

Project Assistant

Rochester, NY

$46K - $59K/yr

General Description This is an entry-level administrative position providing data collection and ... The Project Assistant works under the general supervision of a higher level employee. Related work ...

City of Rochester, NY

Project Assistant

Rochester, NY · On-site

$46K - $59K/yr

... is an entry-level administrative position providing data collection and analysis support to ... The Project Assistant works under the general supervision of a higher level employee. Related work ...

Pwc

Executive Concierge

Rochester, NY

$35K - $124K/yr

Those working as assistants and office support at PwC will provide high-level administrative ... PwC does not intend to hire experienced or entry level job seekers who will need, now or in the ...

New

Syntec Optics

Communications Office Assistant

Rochester, NY · On-site

$41K - $54K/yr

This entry-level role assists with preparing materials, coordinating communications, maintaining ... Key Responsibilities Communications & Administrative Support • Assist with preparing internal and ...

Rochester Regional Health

Dental Assistant

Penfield, NY · On-site

$18.10 - $23/hr

This entry-level role is ideal for candidates who are new to the dental field and interested in ... Administrative & Operational Support : Manage patient records (non-clinical), assist with ...

Rochester Regional Health

Dental Assistant

Rochester, NY · On-site

$18.10 - $23/hr

This entry-level role is ideal for candidates who are new to the dental field and interested in ... Administrative & Operational Support : Manage patient records (non-clinical), assist with ...

Premier Medical Group

Medical Assistant I

Hopewell, NY · On-site

$18 - $25/hr

Handle front-office or administrative tasks as needed, including scheduling and chart preparation ... Medical Assistant Career Pathway - Level Summary Medical Assistant I (MA I) - Entry Level * ...

Arkansas Childrens Hospital

Medical Assistant

Pavilion, NY

$16.75 - $21.50/hr

The Medical Assistant (MA) provides foundational clinical and administrative support within ... This entry-level role performs defined clinical tasks within established protocols while building ...

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Entry Level Administrative Assistant information

See Rochester, NY salary details

$11

$19

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How much do entry level administrative assistant jobs pay per hour?

As of Jul 30, 2026, the average hourly pay for entry level administrative assistant in Rochester, NY is $19.67, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $22.07 per hour, depending on experience, location, and employer.

What are some typical challenges faced by entry level administrative assistants, and how can they be successfully managed?

Entry level administrative assistants often encounter challenges such as managing competing priorities, adapting to new office technologies, and communicating effectively with team members across different departments. Successfully managing these challenges involves staying organized with digital tools like calendars and task lists, proactively seeking clarification when tasks are unclear, and being open to learning new systems. Building strong relationships with both supervisors and colleagues can also provide valuable support and guidance as you grow in the role.

How to get a job in administration with no experience?

Entry-level administrative assistant positions often do not require prior experience and focus on organizational skills, communication, and basic computer proficiency. Candidates can improve their chances by gaining familiarity with office software like Microsoft Office, volunteering for administrative tasks, or completing relevant certifications such as a Microsoft Office Specialist credential.

What Is an Entry-Level Administrative Assistant?

An entry-level administrative assistant attends to many of the primary office-related responsibilities of a company, including secretarial work and minor maintenance of office equipment. You type documents, schedule appointments, book flights and hotels for a traveling executive, and act in a coordination role for other office workers. Your duties also extend to the boardroom where you attend meetings and transcribe summaries of what occurred. Client interaction is another facet of the job. In smaller organizations, you may be the first point of contact a client has with the company when they walk into the office or call.

What are the key skills and qualifications needed to thrive as an Entry Level Administrative Assistant, and why are they important?

To thrive as an Entry Level Administrative Assistant, you need strong organizational abilities, attention to detail, and basic office skills, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, email platforms, and office equipment such as printers and copiers is common. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities are essential for ensuring smooth office operations and supporting the productivity of the entire team.

Is admin assistant an entry level?

An entry-level administrative assistant position typically requires minimal prior experience and is suitable for individuals new to administrative roles. These jobs often involve basic office tasks, using tools like Microsoft Office, and may require a high school diploma or equivalent. Many companies offer on-the-job training for entry-level administrative assistants.

How much do entry level admin assistants make?

Entry-level administrative assistants typically earn between $30,000 and $40,000 annually, depending on location, industry, and experience. Starting salaries may be lower in some regions, but with skills in office software and organization, pay can increase with experience and additional responsibilities.

What is the difference between Entry Level Administrative Assistant vs Administrative Coordinator?

AspectEntry Level Administrative AssistantAdministrative Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require additional certifications or experience
Work EnvironmentOffice settings, supporting daily administrative tasksOffice settings, overseeing administrative projects and team coordination
Employer & Industry UsageCommon in various industries for entry-level support rolesUsed in corporate, healthcare, and educational sectors for coordinating administrative functions
Search & Comparison IntentOften searched by job seekers starting their administrative careersCompared for roles with more responsibility and coordination duties

The main difference between an Entry Level Administrative Assistant and an Administrative Coordinator lies in their responsibilities and experience level. Entry Level Administrative Assistants handle basic support tasks, while Administrative Coordinators oversee more complex administrative projects and team coordination. Both roles typically require similar educational backgrounds, but the Coordinator role often demands more experience and organizational skills.

How to be an administrative assistant with no experience?

To become an entry-level administrative assistant with no experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office or Google Workspace. Consider taking online courses or obtaining certifications in office administration to strengthen your resume and demonstrate your commitment to the role.

What are Entry Level Administrative Assistants?

Entry Level Administrative Assistants are professionals who provide essential support to an organization’s staff and management, typically handling tasks such as scheduling appointments, answering phones, managing files, and performing basic data entry. They are often the first point of contact for visitors and help ensure that office operations run smoothly. This role is ideal for individuals who are organized, detail-oriented, and looking to gain experience in an office environment. Entry-level positions usually require a high school diploma and strong communication skills, but specific requirements may vary by employer.
More about Entry Level Administrative Assistant jobs
What are popular job titles related to Entry Level Administrative Assistant jobs in Rochester, NY? For Entry Level Administrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Entry Level Administrative Assistant jobs in Rochester, NY look for? The top searched job categories for Entry Level Administrative Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Entry Level Administrative Assistant jobs? Cities near Rochester, NY with the most Entry Level Administrative Assistant job openings:
Entry Level Administrative Assistant jobs near you
Infographic showing various Entry Level Administrative Assistant job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $40,921 per year, or $19.7 per hour.

Project Assistant

City of Rochester (NY)

Rochester, NY

$46K - $59K/yr

Full-time

Posted 14 days ago

City Of Rochester (New York) rating

8.8

Company rating: 8.8 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

141st of 836 rated public administrative organizations

Job description

General Description This is an entry-level administrative position providing data collection and analysis support to managers and project leaders for defined research or other seasonal projects. Employees in this title may be assigned to any department. The employee may be required to observe field operations or collect data at a variety of locations.

Hours worked will generally not extend beyond those for a normal work week, but assignment of the hours may be flexible, depending on the needs of the project. The Project Assistant works under the general supervision of a higher level employee. Related work is performed as required.

Under the NY HELPS Program, the Civil Service Exam for this title has been waived. For additional information regarding the NY HELPS Program, please visit: https://www.cs.ny.gov/help/faq.cfm CITY RESIDENCY WILL BE REQUIRED WITHIN ONE YEAR OF HIRE. Typical Work Activities Compiles program productivity or other data through records analysis and direct observation of work activities; Performs basic statistical data analysis, using calculator or personal computer; Writes and compiles narrative and numeric reports; Assists in the administration of projects by maintaining records, locating resource persons, implementing mailings, drafting memoranda and other written material; Monitors contracts for compliance with project specifications; Recommends adjustments to contract or program changes; Attends internal and public meetings, making presentations, answering questions, and gathering information; Responds to questions and complaints from the public concerning the project

Minimum Qualifications High School Diploma or Equivalent, PLUS: Associate's degree in Business, Public Administration, or Social Sciences, and one (1) year of full-time experience, or its part-time equivalent, monitoring programs, procedures, regulations, or contracts; OR Successful completion of twenty-one (21) semester hours in Business, Public Administration, or Social Sciences, AND eighteen (18) months of experience as described in 1. OR Two (2) years of experience as described in 1. NOTE: For some positions, a New York State Class D driver's license will be required at time of appointment.

Employee must have a vehicle available for daily use.

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