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Entry Level Academic Advisor Jobs in Florida (NOW HIRING)

AtkinsRéalis

Grants Coordinator

Miami, FL · On-site

$47K - $65K/yr

This is an entry-level position and is based out of Miami, FL . Your role Under Supervision ... May assist in advising stakeholders on grant/program rules, regulations, policy, and guidance.

AtkinsRéalis

Grants Coordinator

Tampa, FL · On-site

$46K - $64K/yr

This is an entry-level position and is based out of Tampa, FL . Your role Under Supervision ... May assist in advising stakeholders on grant/program rules, regulations, policy, and guidance.

AtkinsRéalis

Grants Coordinator

Tallahassee, FL · On-site

$47K - $64K/yr

This is an entry-level position and is based out of Tallahassee, FL . Your Role Under Supervision ... May assist in advising stakeholders on grant/program rules, regulations, policy, and guidance.

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All JobsAcademic Advisor JobsEntry Level Academic Advisor JobsEntry Level Academic Advisor Jobs in Florida

Entry Level Academic Advisor information

See Florida salary details

$8

$19

$33

How much do entry level academic advisor jobs pay per hour?

As of Aug 1, 2026, the average hourly pay for entry level academic advisor in Florida is $19.38, according to ZipRecruiter salary data. Most workers in this role earn between $13.85 and $22.26 per hour, depending on experience, location, and employer.

What is the difference between Entry Level Academic Advisor vs Entry Level Career Counselor?

AspectEntry Level Academic AdvisorEntry Level Career Counselor
Required CredentialsBachelor's degree, some roles prefer advising certificationsBachelor's degree, career development certifications beneficial
Work EnvironmentEducational institutions, student services officesCareer centers, educational institutions, private practices
Employer & Industry UsageUniversities, colleges, academic institutionsColleges, universities, career development agencies
Common Search & ComparisonYesYes

Entry Level Academic Advisors primarily focus on guiding students academically and helping them select courses and majors within educational institutions. In contrast, Entry Level Career Counselors assist individuals in exploring career options, developing job search strategies, and planning their professional paths. While both roles involve advising and require similar educational backgrounds, their work environments and specific focus areas differ, making them distinct but related career paths.

What Does an Entry-Level Academic Advisor Do?

An entry-level academic advisor works under the supervision of senior advisors to assist students in deciding their educational and career goals. You can find positions available at high schools, community colleges, and universities, both public and private. Your duties are to review graduation requirements for specific programs, coordinate the transfer of classes, determine what a student would like to major in, guide students to the necessary courses, and help with career planning. You also handle registration, important dates and deadlines, school policies and procedures, and any course changes. An academic advisor also provides additional resources to students such as where to find financial assistance, psychological counseling, and study-abroad programs.

What qualifications do you need to be an academic advisor?

Entry level academic advisors typically need a bachelor's degree in education, counseling, or a related field. Strong communication, interpersonal skills, and familiarity with student information systems or advising software are also important qualifications.

How hard is it to become an academic advisor?

Becoming an entry-level academic advisor typically requires a bachelor's degree in a relevant field such as education, counseling, or a related discipline. Strong communication, interpersonal skills, and knowledge of student services are important, and some positions may prefer or require familiarity with advising software or certifications in student counseling. The role often involves on-the-job training and gaining experience in educational environments.

What are some common challenges faced by entry level academic advisors, and how can they be addressed?

Entry level academic advisors often encounter challenges such as managing a large caseload of students, quickly learning institutional policies, and effectively communicating with students from diverse backgrounds. Building strong time management skills and seeking mentorship from experienced advisors can help ease the transition. Additionally, actively participating in training sessions and collaborating with faculty and support staff can improve confidence and effectiveness in the role.

What are the key skills and qualifications needed to thrive as an Entry Level Academic Advisor, and why are they important?

To thrive as an Entry Level Academic Advisor, you need a bachelor’s degree, strong organizational skills, and a foundational understanding of academic programs and student services. Familiarity with student information systems, scheduling software, and CRM platforms is often required. Excellent interpersonal communication, active listening, and problem-solving skills help you effectively guide and support students. These competencies are crucial for providing accurate advice, fostering student success, and maintaining efficient academic operations.

How to become an academic advisor with no experience?

To become an entry-level academic advisor with no experience, focus on developing strong communication and interpersonal skills, and consider obtaining a relevant bachelor's degree such as in education, counseling, or a related field. Gaining experience through internships, volunteer work, or related roles can also improve your qualifications, and some employers may provide on-the-job training for new hires.

How can I get a job as an academic advisor?

To become an entry-level academic advisor, candidates typically need a bachelor's degree in education, counseling, or a related field. Relevant skills include strong communication, interpersonal, and organizational abilities, and some positions may require familiarity with student information systems or advising software. Gaining experience through internships or related roles can improve job prospects.

What does an Entry Level Academic Advisor do?

An Entry Level Academic Advisor helps students navigate their academic journey by providing guidance on course selection, degree requirements, and educational goals. They assist students in understanding institutional policies, support them in overcoming academic challenges, and refer them to relevant campus resources. Entry-level advisors typically work closely with students to help them succeed academically and personally, often serving as the first point of contact for academic support.
More about Entry Level Academic Advisor jobs
What are the most commonly searched types of Academic Advisor jobs in Florida? The most popular types of Academic Advisor jobs in Florida are:
What are popular job titles related to Entry Level Academic Advisor jobs in Florida? For Entry Level Academic Advisor jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Entry Level Academic Advisor jobs in Florida look for? The top searched job categories for Entry Level Academic Advisor jobs in Florida are:
What cities in Florida are hiring for Entry Level Academic Advisor jobs? Cities in Florida with the most Entry Level Academic Advisor job openings:
Entry Level Academic Advisor jobs near you
Infographic showing various Entry Level Academic Advisor job openings in Florida as of July 2026, with employment types broken down into 73% Full Time, and 27% Part Time. Highlights an 100% In-person job distribution, with an average salary of $40,310 per year, or $19.4 per hour.

Graduation Specialist

Saint Leo University

Tampa, FL

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

Job description

Job Description SummaryUnder supervision of the Assistant Registrar, the Graduation Specialist is an entry-level position within the Registrar's Office, who is responsible for all tasks related to degree conferral for all students and diploma production. The incumbent reviews and analyzes student program evaluations to ensure academic requirements and institutional policies are satisfied, collaborates across departments to resolve outstanding issues, and communicates effectively with students and alumni. The Graduation Specialist must be comfortable with using various forms of technology and systems. This role requires strong critical thinking, attention to detail, and a commitment to providing a high-quality, student-centered experience, particularly as one of the final touch- points in the Saint Leo student journey.Job Description
DUTIES AND TASKS:
  • Receive, evaluate, assess, and process a high volume of confidential records for graduation candidates, including their application for degree conferral.
  • Serve as the primary point of contact for students, alumni, faculty, and staff regarding degree conferral and diploma inquiries.
  • Solicit, receive, and process applications for degree conferral, including an on-going communication plan and consistent reporting means to identify follow up.
  • Compare graduation applications to degree requirements and university policy to ensure compliance.
  • Maintain an ongoing, efficient, and accurate degree audit and clearance process, routinely assessing student program evaluations, performing detailed reviews of individual academic records and address any discrepancies or adjustments in consultation with academic advising personnel.
  • Process degree conferrals for all students who have met their requirements for program completion at the close of each term, in accordance with the academic calendar.
  • Collaborate with student financial services to review student accounts for appropriate clearances and monitors impacting degree conferral and diploma release.
  • Oversee the full diploma production lifecycle including printing, preparation for mailing, tracking returned diplomas, and resolving delivery issues.
  • Monitor and manage the release of diplomas in accordance with institutional financial hold policies.
  • Upload and manage digital diploma distribution at the close of each graduation cycle, in accordance with institutional processes.
  • Prepare and issue official documentation including degree verification and anticipated completion letters.
  • Process requests for apostille and respond to complex documentation needs in compliance with international requirements.
  • Generate reports for internal stakeholders including Student Financial Services, advisors, alumni, and leadership, regarding anticipated graduates and degrees conferred
  • Process requests for duplicate and replacement diplomas.
  • Maintain and audit inventory of diploma materials and mailing supplies.
  • Review and process 'hold for degree' transcript requests, following each graduation cycle
  • Confirm completion of credit-bearing certificate programs, and produce the printed certificates
  • Prepare diploma covers for distribution during commencement ceremonies
  • Support preparation for commencement ceremonies, including assistance with student communications, responding to email or phone inquiries, and validating student participation data
  • Participate and contribute to the success of official events, including, but not limited to commencement.
  • Provide cross-functional support for other Registrar operations and contribute to process improvements within the business unit.
  • Archive and image documents within student records systems.
  • Maintain confidentiality of student records.
  • Perform other duties as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
  • High School diploma. Associates degree preferred.
  • 3 years of job-related experience.
Skills & Abilities:
  • Exhibit a cheerful, positive, loyal, team-member attitude toward the purposes, programs, policies and goals of the university.
  • Dedication to customer satisfaction by providing timely and accurate services.
  • Skills in active listening, critical thinking, verbal, and written communication.
  • Multicultural competencies; ability to work with diverse populations in a team environment.
  • Analyze and evaluate a situation to address/route appropriately.
  • Ability to build relationships across a wide range of constituents.
  • Ability to handle multiple work unit priorities and projects independently.
  • Ability to work with accuracy and diligence.
  • Ability to multi-task and prioritize competing deadlines in a high-volume fast-paced environment.
  • Ability to maintain confidentiality.
  • Ability to adapt, change, and learn new procedures.
  • Advanced organizational skills and ability to prioritize tasks during high volume work times and to switch between tasks if required.
  • Skill in the operation of a variety of office machines including, personal computers, telephones and copiers, filing and recordkeeping, English composition, grammar, spelling and punctuation and basic math.
  • Proficiency in MS Office and other related technologies or ability to assimilate quickly.
  • Knowledge of common higher education standards, policies, and procedures.
  • Student Information System experience preferred.

ENVIRONMENT: The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. This position may be performed remotely or in a hybrid capacity subject to departmental needs and University policy.

NOTICE: The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.

Why Work at Saint Leo?

What it's Like to Work Here:Ask our employees and the one word they'd use to describe working at Saint Leo University is "Community." Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world. Thank you for your interest in joining the Saint Leo PRIDE!

We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).

  • FREE Tuition - Employee, Spouse, and Dependents*
  • Tuition Exchange Opportunity - Dependent of Employees*
  • Generous Paid Leave - Sick, Vacation, and Holidays
  • Comprehensive Group Health Plan (Medical, Dental, and Vision)
  • Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
  • 100% Employer-Funded Health Reimbursement Account
  • 100% Employer-Paid Short Term Disability Insurance
  • 100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
  • Employer-provided life insurance
  • Discounted On-Campus Dining Meal Plans
  • Nationwide Pet Insurance
  • Flexible Spending Accounts
  • 403b Retirement Plan
  • Wellness Center

*Eligibility based on meeting required service period

2025 ICUBA Benefits Guide_St Leo

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