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Entertainment Procurement Jobs in Virginia (NOW HIRING)

USO

Manager, Entertainment Relations

Arlington, VA · On-site

$159K/yr

... and procurement, in-kind donation classification and handling, distribution and reporting ... entertainment industry, including 1+ years in a supervisory capacity. Relevant experience in a ...

USO

Manager, Entertainment Relations

Arlington, VA · On-site

$159K/yr

... and procurement, in-kind donation classification and handling, distribution and reporting ... entertainment industry, including 1+ years in a supervisory capacity. Relevant experience in a ...

USO

$158K/yr

... and procurement, in-kind donation classification and handling, distribution and reporting ... entertainment industry, including 1+ years in a supervisory capacity. Relevant experience in a ...

Topgolf

Office Manager

Ashburn, VA · On-site

ABOUT TOPGOLF Topgolf is a sports entertainment company that has changed how millions of people ... procurement, andcompliance;ensuring the behind-the-scenes functions that keep the venue running are ...

Seminolehardrock

Outlet Chef

Bristol, VA · On-site

The incumbent in this position is responsible for planning meals, procurement of food supplies and ... entertainment; responsible for actively building and retaining guest relations and acts as a mentor ...

Es Vedra Cinemas

Kitchen Manager

Fredericksburg, VA

At Es Vedra Cinemas, we believe entertainment should be immersive, exciting, and unforgettable ... Maintain food quality and safety standards, overseeing all phases of food procurement, production ...

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Entertainment Procurement information

What are some common challenges faced in an entertainment procurement role, and how can candidates prepare to overcome them?

One common challenge in Entertainment Procurement is balancing creative vision with budget constraints while ensuring contracts protect the interests of all parties. Professionals in this role must negotiate effectively with vendors, stay current with industry trends, and manage tight timelines. Strong communication and relationship-building skills are crucial, as you'll frequently collaborate with production teams, legal departments, and external agencies. Candidates can prepare by developing negotiation skills, gaining familiarity with contract law, and staying updated on entertainment industry market rates and best practices.

Is entertainment procurement a stressful career?

Entertainment procurement can be stressful due to tight deadlines, budget constraints, and the need to coordinate with multiple vendors and stakeholders. Success in this role often requires strong negotiation skills, organization, and the ability to handle high-pressure situations. However, workload and stress levels vary depending on the organization and project complexity.

What is the difference between Entertainment Procurement vs Event Coordinator?

AspectEntertainment ProcurementEvent Coordinator
CredentialsRelevant purchasing or procurement certifications, industry knowledgeEvent planning certifications, organizational skills
Work EnvironmentCorporate, entertainment industry, procurement departmentsEvent venues, corporate or social event settings
Employer & Industry UsageEntertainment companies, production firms, agenciesEvent planning companies, corporate clients, venues

Entertainment Procurement focuses on sourcing and purchasing entertainment services and assets, ensuring cost-effective and quality acquisitions. Event Coordinators handle the overall planning, logistics, and execution of events. While both roles collaborate on entertainment aspects, Procurement specializes in acquisition, whereas Coordinators manage the entire event process.

Are entertainment procurement jobs in demand?

Entertainment procurement jobs are in demand as companies seek professionals to manage vendor relationships, negotiate contracts, and acquire entertainment services for events and productions. These roles often require strong negotiation skills, industry knowledge, and familiarity with entertainment markets, with demand driven by the growth of live events, media productions, and corporate entertainment needs.

What are the key skills and qualifications needed to thrive as an entertainment procurement specialist?

To thrive in Entertainment Procurement, you need a solid understanding of sourcing strategies, contract negotiation, and supplier management, typically supported by a degree in business, supply chain, or a related field. Familiarity with procurement software, contract management systems, and industry-specific platforms is commonly required. Strong communication, relationship-building, and problem-solving skills help you stand out in this role. These abilities ensure cost-effective purchasing, compliant contracts, and successful collaborations within the fast-paced entertainment industry.

What is entertainment procurement?

Entertainment procurement involves sourcing, negotiating, and securing entertainment services or talent for events, venues, or media projects. This role includes identifying suitable performers, managing contracts, coordinating logistics, and ensuring that entertainment aligns with the client's vision and budget. Professionals in this field work with artists, agencies, and vendors to deliver memorable experiences while handling legal and financial aspects.
What are popular job titles related to Entertainment Procurement jobs in Virginia? For Entertainment Procurement jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Entertainment Procurement jobs in Virginia look for? The top searched job categories for Entertainment Procurement jobs in Virginia are:
What cities in Virginia are hiring for Entertainment Procurement jobs? Cities in Virginia with the most Entertainment Procurement job openings:
Entertainment Procurement jobs near you

Procurement Coordinator

Kalahari Resorts & Conventions

Woodford, VA • On-site

$18 - $22/hr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 28 days ago

Kalahari Resorts rating

5.8

Company rating: 5.8 out of 10

Based on 96 frontline employees who took The Breakroom Quiz

66th of 108 rated hotels

Job description

Help Deliver the Kalahari Experience
At Kalahari Resorts & Conventions, we don't just create vacations-we craft unforgettable experiences. Home to America's Largest Indoor Waterparks, our African-inspired resorts offer world-class dining, luxurious spas, thrilling entertainment, and cutting-edge convention centers that redefine hospitality.
But we're more than a resort. As a family-owned company, our Promise is simple: Lead with Love. This means caring deeply for our guests, associates, and communities-treating people like family, giving back generously, and creating spaces where everyone feels valued.
Through our partnership with charity: water, we're also committed to bringing clean water to one million people in Africa.
Procurement Coordinator
Kalahari Resorts & Conventions is seeking a Procurement Coordinator. In this role, you will be responsible for supporting procurement operations, inventory management, system administration, and vendor onboarding activities. You'll play a critical role in the successful implementation and ongoing maintenance of BirchStreet and IMS platforms, ensuring accurate setup of products, vendors, inventory locations, and purchasing data across the organization.
As part of our leadership team, you'll embody our Promise to Lead with Love-guiding, supporting, and inspiring associates while delivering extraordinary guest experiences. You'll support both the guest and associate experience by ensuring critical supplies, equipment, and products are available when needed to keep resort operations running smoothly. Through organization, accuracy, and collaboration, you'll help empower associates to provide outstanding service and memorable experiences for every guest.
Pay Rate - $18 - $22/Hr.
Key Responsibilities
  • Maintain accurate inventory, vendor, and product information across all systems.
  • Populate and manage inventory locations and storage areas.
  • Assist with inventory counts, cycle counts, audits, and discrepancy investigations.
  • Support inventory reporting, usage analysis, and process improvements.
  • Coordinate with operational departments to minimize shortages, overstock situations, and obsolete inventory.
  • Organize, track, and schedule inbound shipments.
  • Maintain accurate purchasing, receiving, and shipment records.
  • Assist with receiving-related documentation and invoice reconciliation.
  • Ensure alignment between purchasing, receiving, and inventory systems.
  • Administer and maintain BirchStreet procurement software.
  • Link products to approved vendors and maintain item master data.
  • Create, update, and maintain order sheets for departments and outlets.
  • Monitor open purchase orders and run purchasing and usage reports.
  • Submit vendor documentation and support supplier onboarding processes.
  • Coordinate purchasing activities with department managers and end users.

What We're Looking For
  • High School Diploma or GED required.
  • 2-5 years of purchasing, inventory control, procurement, and warehouse experience. Purchasing/inventory experience in food and beverage environment is strongly preferred.
  • Strong organizational skills with the ability to manage multiple priorities.
  • Exceptional attention to detail and data accuracy.
  • Proficiency in Microsoft Excel and related business applications.
  • Strong written and verbal communication skills.
  • Ability to train and support end users.
  • Basic understanding of purchasing, inventory management, and supply chain processes.
  • Ability to work independently and collaboratively.
  • 1-2 years of hospitality, resort, hotel, restaurant, or distribution experience strongly preferred.
  • Experience with BirchStreet or similar procurement software is helpful.
  • Experience supporting system implementations.

Preferred Requirements
  • Experience with pre-opening in a hospitality or resort environment.
  • Associate's or Bachelor's degree in Business, Supply Chain, Hospitality, or related field preferred.

Physical Requirements
  • Ability to sit, stand, walk, and move throughout the property for extended periods.
  • Ability to work in warehouse, receiving, and office environments.
  • Ability to communicate effectively with associates, vendors, and management.
  • Ability to lift and move materials as needed within established safety guidelines.
  • Must be flexible to work weekends, holidays, and varied schedules when business needs require.

A Sampling of Our Benefits
Our team enjoys a comprehensive benefits package, including:
  • Career growth opportunities with promotion from within
  • 401(k) matching, paid time off, and holiday compensation
  • Health, dental, and vision coverage for full-time associates
  • Employee appreciation events, discounts, and perks at all resorts
  • Education assistance programs to help advance your career

Be Part of Something Extraordinary
At Kalahari, we believe the best leaders Lead with Love-because love builds trust, inspires growth, and creates experiences that last a lifetime. That's why we're proud to be recognized by Forbes as one of America's Best Midsize Employers, America's Best Employers for Women, and by USA TODAY as the #1 Best Indoor Water Park.
Here, careers thrive, innovation is encouraged, and every day brings new opportunities to create meaningful moments. Whether you're delivering guest service, crafting memorable meals, or leading a team, your work makes a real impact.
| Wisconsin Dells, WI | Sandusky, OH | Pocono Manor, PA | Round Rock, TX | Spotsylvania County, VA |
Kalahari Resorts & Conventions is an Equal Opportunity Employer.

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