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Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You.

At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As a Staff Assistant (Economics Department), you will play a critical role in supporting faculty, staff, and students while helping maintain a welcoming, efficient, and inclusive departmental environment.

You'll be a key connector-ensuring smooth daily operations, supporting research and academic activities, and helping the department thrive through organization, collaboration, and proactive service.

Be Bold.

In this role, you'll take ownership of a wide range of administrative, financial, and operational responsibilities that directly impact the success of the department.

What You'll Do:

Administrative & Front Office Leadership

• Serve as the first point of contact for visitors and callers, delivering exceptional customer service
• Maintain front office operations and ensure consistent coverage during business hours
• Manage departmental mail distribution, shipping (FedEx), and supply logistics
• Coordinate conference room scheduling and classroom availability via 25Live
• Support faculty research through timely document preparation (scanning/copying)
• Provide training and guidance on office equipment and departmental resources

Financial & Operational Support

• Act as a Concur delegate, preparing and submitting expense reports and reimbursements in compliance with Duke policies
• Ensure accuracy in financial documentation, including business purpose, account allocation, and expense eligibility
• Provide backup support for accounts payable processes during high-volume periods

Supply & Workplace Management

• Independently manage purchasing and inventory of office and kitchen supplies via Buy@Duke
• Monitor spending trends and prepare reports as needed
• Maintain organized, accessible, and well-stocked workspaces
• Train student workers to support supply and office management

Facilities & Infrastructure Coordination

• Serve as liaison with Facilities and Housekeeping for maintenance requests
• Proactively identify service needs and track resolution of work orders
• Communicate building updates and schedule changes to department members

Events, Workshops & Department Engagement

• Support faculty-led workshops, including visitor coordination and logistics
• Manage visitor office assignments, key distribution, and parking passes
• Coordinate weekly departmental communications on seminars and events
• Assist with planning and execution of meetings, events, and department initiatives
• Support community-building efforts (e.g., outreach during significant life events)

What You Bring

Education & Experience

• Associate degree or two years of post-secondary education in business, administrative support, or a related field
  OR an equivalent combination of relevant education and experience

Preferred Skills

• Experience with Microsoft Office (Word, Excel), Concur, Buy@Duke, and 25Live
• Familiarity with office equipment (copiers, scanners, etc.)
• Strong organizational and time management skills with the ability to prioritize independently
• Excellent written and verbal communication skills
• Experience supporting events or coordinating logistics
• Sound judgment, attention to detail, and ability to work independently

Choose Duke.

At Duke University, you'll join a collaborative and mission-driven community known for excellence in education, research, and innovation. You'll have the opportunity to contribute to meaningful work, grow professionally, and support an inclusive academic environment where every voice matters.

Ready to Make a Difference?

Apply now and help us build a stronger, more connected Duke community.