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Documentation Assistant Jobs in Berkeley, IL (NOW HIRING)

LHH US

Bilingual HR Assistant

Berkeley, IL · On-site

$24 - $26/hr

Bilingual HR Assistant Employment type : Direct Hire Location : 100% onsite near Bellwood IL Hours ... and documentation, new hire materials and records. * Provide administrative support for HR ...

Saint Anthony Hospital

Human Resources Assistant

Chicago, IL · On-site

$40K - $60K/yr

Human Resources Assistant Shift: Days Schedule: M-F 8:00am-4:30pm Compensation: $40,000-$60,000 The ... Prepare, proofread, and distribute HR correspondence, reports, presentations, and other documents.

New

Saint Anthony Hospital

Human Resources Assistant

Chicago, IL · On-site

$40K - $60K/yr

Human Resources Assistant Shift: Days Schedule: M-F 8:00am-4:30pm Compensation: $40,000-$60,000 The ... Prepare, proofread, and distribute HR correspondence, reports, presentations, and other documents.

New

Healogics

Certified Medical Assistant (CMA)

Melrose Park, IL · On-site

$16.50 - $21.50/hr

The Certified Medical Assistant provides and coordinates the delivery of clinical and non-clinical ... Documenting authorization information on log upon receipt of extension; and copying the update to ...

Healogics

Certified Medical Assistant (CMA)

Melrose Park, IL · On-site

$20.95 - $25.97/hr

The Certified Medical Assistant provides and coordinates the delivery of clinical and non-clinical ... Documenting authorization information on log upon receipt of extension; and copying the update to ...

Illinois Sanitation Service Inc

Receiving Clerk

Elgin, IL · On-site

$15.75 - $18.75/hr

Verify received products against sales orders and documentation * Assist in disassembling products using power tools to check serial numbers, if needed * Collaborate with team members to manage daily ...

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Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.

What skills do you need to be a documentation assistant?

A documentation assistant needs strong written and verbal communication skills, attention to detail, and proficiency with office software such as Microsoft Office or Google Workspace. Familiarity with document management systems and basic knowledge of formatting and editing are also important for creating clear, organized documentation.

What cities near Berkeley, IL are hiring for Documentation Assistant jobs?

Cities near Berkeley, IL with the most Documentation Assistant job openings:

Documentation Assistant jobs near you

Assistant Superintendent

W.E. O'Neil Construction

Chicago, IL

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 19 days ago

Job description

The primary function of the Assistant Project Superintendent is to assist the Senior Project Superintendent, Project Superintendent or other assigned supervisor(s) in all matters related to field activities for a specific project. An Assistant Project Superintendent may be assigned overall responsibility for a smaller project where appropriate.

The duties, responsibilities and attributes of the Assistant Project Superintendent include, but are not limited to:
Technical Skills
  • Capable of being successful in the lead Project Superintendent role on a project with a project budget range of $1M - $10M, under various delivery methods, diversity in market sectors and varying complexities. The intent is this individual is capable of running the aforementioned project budget range without supervision
  • Assist the Senior Project Superintendent, Project Superintendent or other assigned supervisors(s) when part of a large project team
  • Has the ability to manage a segment or area of a large project as part of a large project team
  • Assist the Senior Project Superintendent, Project Superintendent or other assigned supervisors(s) with the initial preparation and maintenance of schedules
  • Assist with the development, maintenance and enforcement of project site safety programs
  • Assist with the coordination and management of material procurement and deliveries
  • Assist with the implementation of all SWPPP measures and documentation
  • Assist in maintaining a complete and accurate set of working documents pertaining to the project
  • Assist in the coordination of all field inspections and testing
  • Possess knowledge of all documents associated with the project
  • Reads and understands subcontracts and the associated exhibits. Has the ability to enforce contractual obligations in the field
Management Skills
  • Assist in providing pertinent field information that could affect the Monthly Reconciliation Report accuracy and forecasts
  • Assist with the development, implementation, and enforcement of project-specific quality control measures
  • Assist in the preparation and maintenance of eight-week look ahead schedules
  • Assist with coordination of all daily subcontractor activities
  • Provides input to the Project Manager on field activities that have cost impacts in the field. Follows WEO procedures for documenting all change order and back charge related work
  • Assist with the documentation of all actions dealing with actual or possible claims / legal action
  • Assist in the oversight of WEO employed or 3rd party provided laborer responsibilities
  • Shows the capacity to manage all onsite activities (areas) under the direction and mentoring of the Project Superintendent staff and / or the Project Manager
  • Attend and document weekly Foreman meetings and actively participates in meetings pertaining to work they are managing
  • Lead an On Site Safety Meeting - including completion of weekly Site Safety Survey
  • Understands and enforces WEO and Cal-OSHA safety standards
  • Collects man counts and daily reports for each subcontractor on site. Writes concise, comprehensive descriptions of each day's work performed on site in WEO daily report
  • Ability to create and manage completion and punch lists and assist with the timely completion of all punch lists and completion lists items
Personal Attributes
  •  Effective written and verbal language communication skills
  • Effective time management and organization skills
  • Takes initiative, strives for increased responsibility and has a desire to learn
  • Shows emotional maturity, punctuality and dependability
  • Shows the desire and willingness to progress to the Project Superintendent role and responsibilities
Interpersonal Skills
  •  Establish and maintain positive and effective working relationships with all (client, design professionals, various WEO departments, WEO project team, inspectors, and subcontractors)
  • Motivate and build teamwork/morale in the project team
  • Promote WEO Corporate Values with the project team, client and subcontractors
  • Show alignment with and promotes WEO Corporate Values
 
Qualifications:
Four-year degree in Construction Management, Engineering, Architecture or equivalent experience in a related field or 3-5 years minimum of relevant project field experience, as a Field Engineer or equivalent
 
Proficiency in basic computer skills (MS Word, Excel, Outlook)
 
Basic familiarity with Microsoft Project or P6 Scheduling Software and Project Management Software, such as Prolog, Viewpoint, CMiC or equivalent applications. With general knowledge and experience, using daily software tools, such as Bluebeam, Plan Grid, Safety Mojo, BIM 360 Glue, etc.
 
Completion of OSHA 30-Hour Safety Course 
First Aid and CPR certified
Understanding of construction administration processes, including construction documents, schedules, RFIs, Submittals and material procurement
  • 100% ESOP
  • Competitive Pay
  • Bonus Program
  • Medical/Dental/Vision Insurance
  • PTO/Sick
  • 100% Life Insurance
  • 401(K) with Match
  • Student Debt Program
Physical Demands:  
Performance of the required duties will require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk and hear, stand, climb, balance, stoop, kneel, crouch, or crawl.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work Environment:
While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions and risk of electrical shock. The noise in these work environments is usually moderate to very loud.

These are considered the core responsibilities of the position. Employees are encouraged to reach beyond their current responsibilities in an effort to foster professional growth, but only as they are able to remain accountable for their core responsibilities.
Equal Employment:

W.E. O'Neil is committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

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