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Document Scanning Jobs in Elgin, IL (NOW HIRING)

DivIHN

Document Control Specialist (Hybrid)

Chicago, IL · On-site

Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, checklists, document control procedures, and records retention schedule. Control and retrieval ...

Trustmark

Document Specialist

Lake Forest, IL · On-site

$17.04 - $24.61/hr

Scans or Uploads incoming mail to also create cases in Dynamics. Receives undeliverable mail for ... Print documentation, match check with documentation, have all scanned to G360 then type labels and ...

Addison Group

Medical Records Specialist

Warrenville, IL · On-site

$18 - $21/hr

Digitize paper medical records and documents using scanning equipment * Assign appropriate document types and index files within electronic systems * Verify image quality, ensuring scanned files are ...

Infosend Inc

Document Control Clerk

Downers Grove, IL · On-site

$17 - $19/hr

Scan completed mail pieces and production documentation to maintain accurate tracking. * Organize completed work for mailing and distribution. * Separate and organize specialty mail pieces for ...

Sidley

Records Senior Coordinator

Chicago, IL · On-site

$53K - $67K/yr

Responsible for creating off-site storage retrieval lists for purposes of the destruction or scan and destruction of records. * Responsible for assisting with data hygiene projects (in the document ...

Sidley Austin LLP

Records Senior Coordinator

Chicago, IL · On-site

$53K - $67K/yr

Responsible for creating off-site storage retrieval lists for purposes of the destruction or scan and destruction of records. * Responsible for assisting with data hygiene projects (in the document ...

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All JobsDocument Scanning JobsDocument Scanning Jobs in Elgin, IL

Document Scanning information

See Elgin, IL salary details

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How much do document scanning jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for document scanning in Elgin, IL is $20.39, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $24.23 per hour, depending on experience, location, and employer.

What is a document scanning job?

Document scanning jobs involve converting physical documents into digital formats using specialized scanners and software. Employees in these roles are responsible for preparing documents, operating scanning equipment, ensuring image quality, and organizing digital files. This process helps organizations reduce paper clutter, improve document accessibility, and securely store important information. Attention to detail and basic computer skills are important for success in this job.

What are the key skills and qualifications needed to thrive as a document scanning specialist?

To thrive as a Document Scanning Specialist, you need strong attention to detail, basic computer literacy, and experience with office equipment, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management systems, and imaging software is typically required. Excellent organizational skills, reliability, and the ability to maintain confidentiality set top performers apart. These skills ensure accurate digital records, protect sensitive information, and support efficient workflow in document-heavy environments.

What are some common challenges faced in a document scanning role and how can they be managed?

In a document scanning role, common challenges include handling large volumes of documents efficiently, ensuring high-quality scans, and maintaining confidentiality of sensitive information. Managing these challenges often involves meticulous attention to detail, following established scanning protocols, and employing organizational skills to keep digital files properly sorted. Collaboration with team members and IT support is also essential to troubleshoot scanner issues and ensure that all digital records meet quality and security standards.

What is the difference between Document Scanning vs Data Entry Clerk?

AspectDocument ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into digital images or PDFsInputting data into computer systems or databases
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, knowledge of data management software
Work EnvironmentOffice or data processing centers, often with scanning hardwareOffice settings, working with computers and data systems
Industry UsageDocument management, records digitization, archivingAdministrative, clerical, and data management roles

While both roles involve working with digital information, Document Scanning focuses on converting physical documents into digital images, whereas Data Entry Clerks input and manage data within systems. Both require attention to detail and computer skills but serve different functions in document management workflows.

What are popular job titles related to Document Scanning jobs in Elgin, IL?

For Document Scanning jobs in Elgin, IL, the most frequently searched job titles are:

What job categories do people searching Document Scanning jobs in Elgin, IL look for?

The top searched job categories for Document Scanning jobs in Elgin, IL are:

What cities near Elgin, IL are hiring for Document Scanning jobs?

Cities near Elgin, IL with the most Document Scanning job openings:

Document Scanning jobs near you
Infographic showing various Document Scanning job openings in Elgin, IL as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 16% Part Time, 2% Temporary, and 4% Contract. Highlights an 86% Physical, 2% Hybrid, and 12% Remote job distribution, with an average salary of $42,418 per year, or $20.4 per hour.

Associate Document Control Specialist

MARS Solutions Group

Chicago, IL • On-site

Contractor

Re-posted 9 days ago

Job description

MARS Solutions Group is looking for an experienced Associate Document Control Specialist located in Chicago, IL. Our client is a Natural gas and electricity industry Leader looking for high-quality talent to make a difference. They are known to respect a traditional work week and often extend contracts for added job security and stability

Position Summary

The Associate Document Control Specialist supports project teams by managing documentation throughout the project lifecycle. This role is responsible for document data entry, tracking, revision control, filing, and maintaining electronic records within a document management system. The position ensures project documentation is accurate, organized, and compliant with established document control procedures and quality standards.

Responsibilities

Perform data entry, document tracking, version control, and electronic filing activities.

Maintain and organize project documentation within the electronic document management system.

Ensure all documentation is current, accurate, and audit-ready.

Coordinate with internal teams to collect, process, and distribute project documents.

Review incoming documents for completeness and minor formatting or quality issues.

Make minor document corrections as needed and communicate updates to stakeholders.

Respond to internal requests for document retrieval, printing, and compilation.

Follow established document control procedures, checklists, and guidelines.

Required Qualifications

High School Diploma, GED, or equivalent required.

1+ years of administrative, document control, or data entry experience.

Experience supporting construction, engineering, utility, or project-based environments preferred.

Proficiency with Microsoft Office Suite and Adobe Acrobat/Professional.

Experience working with electronic document management systems (EDMS).

Strong organizational skills and attention to detail.

Preferred Skills

Ability to manage multiple tasks and priorities in a fast-paced environment.

Strong written and verbal communication skills.

Experience with document scanning, printing, and large-format plotters is a plus.

Ability to work independently and collaboratively within a team environment.

Additional Details:

Duration: 12 Months with possibility of extension

Location:  Chicago, IL 60601 – Hybrid

Shift hours:  Mon – Fri; 08 to 05

About MARS Solutions Group:

MARS Solutions Group provides a range of opportunities for meaningful work by understanding that employment fit is a combination of people, process, and technology. We leverage our experienced and compassionate team to bring humanity to matching you with the right advanced technology role, and stay connected with you to help you attain your professional goals.