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Document Scanning Jobs in California (NOW HIRING)

Mercedes Benz of El Cajon

General Office Admin-Scanner

El Cajon, CA · On-site

$16.90 - $21/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This position is responsible for accurately scanning, indexing, and filing dealership documents while maintaining organized file rooms and supporting administrative operations. The ideal candidate is ...

Midway Staffing

Records Center Scanner

Redlands, CA · On-site

$25/hr

  • Medical

  • Dental

  • Vision

  • Life

Prepare documents for scanning and digital conversion * Operate document scanning equipment and related systems * Scan, index, and process documents accurately * Review scanned images for quality ...

JKC AUTOMOTIVE INC

Service Assistant

Cathedral City, CA · On-site

$17 - $18/hr

This role supports a mix of service administration, light Business Development Center duties, customer outreach, loaner vehicle coordination, and document scanning. This is a good fit for someone who ...

Palm Springs Kia

Service Assistant

Cathedral City, CA · On-site

$17 - $18/hr

This role supports a mix of service administration, light Business Development Center duties, customer outreach, loaner vehicle coordination, and document scanning. This is a good fit for someone who ...

Treasure Valley Subaru

Service Assistant

Cathedral City, CA · On-site

$15 - $20/hr

This role supports a mix of service administration, light Business Development Center duties, customer outreach, loaner vehicle coordination, and document scanning. This is a good fit for someone who ...

Johnson Service Group (IL)

File Clerk

Santa Clarita, CA · On-site

$24/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Perform general administrative support tasks (e.g., copying, scanning, data entry, document preparation) * Follow company procedures for document handling, retention, and confidentiality ...

New

Strategic Employment

Office Services Clerk

Sacramento, CA

$18.25 - $22.25/hr

Perform digital imaging, printing, and document scanning and conversion. * Provide hospitality services, such as conference room setup and teardown and kitchen maintenance. * Maintain and supply ...

Superbeo

Document Control Specialist

Rosemead, CA · On-site

Document Control Specialist Job Location: Rosemead, CA, 91770, Hybrid in office days TBD Job ... Scan physical contracts and convert them to digital format. * Verify clarity and accuracy of ...

Concentrus

Document Preparation Clerk (CA)

Diamond Bar, CA · On-site

$17.75 - $21.25/hr

Prepare documents for scanning according to specific client instructions. * Remove staples and paper clips, fix any creased documents, handle receipts, and insert barcodes and separator sheets in the ...

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All JobsDocument Scanning JobsDocument Scanning Jobs in California

Document Scanning information

See California salary details

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How much do document scanning jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for document scanning in California is $20.36, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $24.18 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a document scanning specialist?

To thrive as a Document Scanning Specialist, you need strong attention to detail, basic computer literacy, and experience with office equipment, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management systems, and imaging software is typically required. Excellent organizational skills, reliability, and the ability to maintain confidentiality set top performers apart. These skills ensure accurate digital records, protect sensitive information, and support efficient workflow in document-heavy environments.

What are some common challenges faced in a document scanning role and how can they be managed?

In a document scanning role, common challenges include handling large volumes of documents efficiently, ensuring high-quality scans, and maintaining confidentiality of sensitive information. Managing these challenges often involves meticulous attention to detail, following established scanning protocols, and employing organizational skills to keep digital files properly sorted. Collaboration with team members and IT support is also essential to troubleshoot scanner issues and ensure that all digital records meet quality and security standards.

What is a document scanning job?

Document scanning jobs involve converting physical documents into digital formats using specialized scanners and software. Employees in these roles are responsible for preparing documents, operating scanning equipment, ensuring image quality, and organizing digital files. This process helps organizations reduce paper clutter, improve document accessibility, and securely store important information. Attention to detail and basic computer skills are important for success in this job.

What is the difference between Document Scanning vs Data Entry Clerk?

AspectDocument ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into digital images or PDFsInputting data into computer systems or databases
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, knowledge of data management software
Work EnvironmentOffice or data processing centers, often with scanning hardwareOffice settings, working with computers and data systems
Industry UsageDocument management, records digitization, archivingAdministrative, clerical, and data management roles

While both roles involve working with digital information, Document Scanning focuses on converting physical documents into digital images, whereas Data Entry Clerks input and manage data within systems. Both require attention to detail and computer skills but serve different functions in document management workflows.

What are the most commonly searched types of Document Scanning jobs in California?

The most popular types of Document Scanning jobs in California are:

What are popular job titles related to Document Scanning jobs in California?

For Document Scanning jobs in California, the most frequently searched job titles are:

What job categories do people searching Document Scanning jobs in California look for?

The top searched job categories for Document Scanning jobs in California are:

What cities in California are hiring for Document Scanning jobs?

Cities in California with the most Document Scanning job openings:

Document Scanning jobs near you
Infographic showing various Document Scanning job openings in California as of August 2026, with employment types broken down into 2% As Needed, 78% Full Time, 13% Part Time, 2% Temporary, and 5% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $42,349 per year, or $20.4 per hour.

General Office Admin-Scanner

Mercedes Benz of El Cajon

El Cajon, CA • On-site

$16.90 - $21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 25 days ago

Job description

Overview
The Scanner-General Office Administrator plays a vital support role within an automotive dealership's business and accounting office. This position is responsible for accurately scanning, indexing, and filing dealership documents while maintaining organized file rooms and supporting administrative operations.
The ideal candidate is detail-oriented, dependable, and comfortable working in a fast-paced automotive environment. A high school diploma is required. No prior experience is necessary; however, experience with document scanning, filing, or working in a dealership or automotive office setting is a plus.
Benefits
In addition to competitive pay, we offer our dealership employees:
  • Health, Dental, Vision, and Life Insurance
  • 401(k) Retirement Plan
  • Health & Wellness Program
  • Company-paid vacation and holidays
  • Community involvement opportunities

How to Apply
Apply online on our company website-career page to join a professional automotive dealership team focused on accuracy, organization, and teamwork.
Responsibilities
  • Scan and index a high volume of automotive dealership documents with exceptional accuracy, including repair orders, counter tickets, deal jackets, vehicle invoices, DMV paperwork, and accounting records.
  • Run scanning reports, export data to Excel, and research or resolve discrepancies.
  • Work with the One-View team and dealership systems to support projects or resolve scanning and system issues.
  • File and maintain documents related to the accounting, sales, parts, and service departments.
  • Maintain two dealership file rooms with strong attention to organization, compliance, and accuracy.
  • Assist with data purging and document retention processes in accordance with dealership and manufacturer guidelines.
  • Provide administrative support to the Business Manager and Office Manager.
  • Assist various dealership departments as needed, including sales, parts, service, and accounting.
  • Perform additional duties as assigned to support daily dealership operations.

Qualifications
  • High school diploma or equivalent.
  • Professional appearance and strong work ethic suitable for a customer-focused dealership environment.
  • Excellent organizational skills with exceptional attention to detail.
  • Strong communication, customer service, and problem-solving skills.
  • Ability to remain composed and professional in a fast-paced, process-driven automotive environment.
  • Self-motivated with strong written and verbal communication skills.
  • Ability to multitask and adapt to changing priorities.
  • Friendly, positive attitude with a willingness to support team members across departments.
  • Strong teamwork skills and respect for dealership operations and confidentiality.
  • Basic computer skills, including working knowledge of Microsoft Excel.
  • Prior experience with scanning, filing, dealership systems (DMS), or automotive paperwork is a plus but not required.

Apply