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Document Scanning Associate Jobs in Texas (NOW HIRING)

HNTB

Document Controls Specialist III

Houston, TX

Copies and scans documents as needed to perform distribution and storage duties. * Manages and ... Associate's degree in relevant field and 6 years relevant experience, or * In lieu of degree, 8 ...

Opex

Field Service Technician

San Antonio, TX

$20 - $25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate's Degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

OPEX

Field Service Technician

San Antonio, TX · On-site

$20 - $25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate's Degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

Opex Corp

Field Service Technician

San Antonio, TX · On-site

$20 - $25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... document scanning and/or material handling equipment * Installing and setting up new equipment ... Associate's Degree in Electronics and/or equivalent hands-on job experience. * Must have excellent ...

Catalyst Career Group

Be Seen First

Account Executive - Document Solutions

Round Rock, TX · On-site

$65K - $100K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Account Executive - Document Solutions Our client is the largest independently owned Document ... Scanner industry Sales experience * Associates or Bachelor's Degree preferred * Experience with ...

HUB

Development Program Associate

Austin, TX

$15/hr

  • Medical

  • Life

While development associates are expected to perform daily administrative tasks, there are ... Scanning and copying documents * Answering phones at front desk * Processing daily mail (incoming ...

HUB

Development Program Associate

Austin, TX · On-site

$15/hr

  • Medical

  • Life

While development associates are expected to perform daily administrative tasks, there are ... Scanning and copying documents * Answering phones at front desk * Processing daily mail (incoming ...

HUB

Development Program Associate

Austin, TX

$15/hr

  • Medical

  • Life

While development associates are expected to perform daily administrative tasks, there are ... Scanning and copying documents * Answering phones at front desk * Processing daily mail (incoming ...

Catalyst Career Group

Be Seen First

Account Executive - Document Solutions

Houston, TX · On-site

$65K - $100K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Their business focuses on sales, service and repair of office Printers, Copiers and Scanners. Their ... Associates or Bachelor's Degree preferred * Experience Microsoft Office applications, Contact ...

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Document Scanning Associate information

What is a document scanning associate?

A Document Scanning Associate is responsible for digitizing physical documents by operating scanning equipment and ensuring high-quality digital images. They prepare documents for scanning, organize files, and maintain proper records of scanned materials. Their work helps organizations transition from paper-based systems to electronic document management, improving accessibility and security. Attention to detail and basic computer skills are essential for this role.

What is the difference between Document Scanning Associate vs Data Entry Clerk?

AspectDocument Scanning AssociateData Entry Clerk
Primary RoleScanning, digitizing, and organizing physical documentsInputting data into digital systems from various sources
Skills RequiredAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, data management skills
Work EnvironmentOffice or data processing centers with scanning equipmentOffice settings, computer stations
Common CertificationsNone typically required, but familiarity with document management systems helpsTyping certifications or data entry courses

Both roles involve working with digital information, but Document Scanning Associates focus on converting physical documents into digital formats, while Data Entry Clerks primarily input data into systems. Understanding these differences helps job seekers find the right position based on their skills and interests.

What are some common challenges document scanning associates face when handling large volumes of documents, and how are these typically addressed?

Document Scanning Associates often encounter challenges such as managing high volumes of paperwork, ensuring proper organization, and maintaining accuracy during scanning. To address these, companies usually implement standardized workflows, provide training on quality control procedures, and utilize specialized scanning software to detect errors or duplicates. Team collaboration and clear communication with supervisors also help in quickly resolving issues and maintaining productivity.

What are the key skills and qualifications needed to thrive as a document scanning associate?

To thrive as a Document Scanning Associate, you need strong attention to detail, organizational skills, and a basic understanding of document management processes, often with a high school diploma or equivalent. Familiarity with scanning hardware, imaging software, and document management systems is typically required. Reliability, time management, and the ability to maintain confidentiality are important soft skills for this role. These abilities ensure accurate digitization, secure handling of sensitive information, and efficient workflow in document-intensive environments.

What are the most commonly searched types of Document Scanning jobs in Texas?

The most popular types of Document Scanning jobs in Texas are:

What cities in Texas are hiring for Document Scanning Associate jobs?

Cities in Texas with the most Document Scanning Associate job openings:

Document Scanning Associate jobs near you

Document Controls Specialist III

HNTB

Houston, TX

Full-time

Posted 8 days ago

HNTB rating

9.2

Company rating: 9.2 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails administering the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document.Administers the collection, authorization, publication, storage and retrieval of documents.Manages document processes and systems to ensure control and availability.May provide training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.

What You'll Do:

  • Defines standards and workflows for document management as well as leads the collection, authorization, publication, storage, retrieval, and retention of documents.
  • Establishes (within corporate or client guidelines) the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
  • Maintains the master electronic project files.
  • Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.
  • Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel.
  • May provide training to project personnel regarding document control and record retention policies, procedures, and project management system use.
  • Reviews new and revised documentation for suitability and conformance to HNTB or client standards.
  • Performs and/or supports quality reviews and audits associated with document controls procedures.
  • Performs other duties as assigned.

What You'll Need:

  • Associate's degree in relevant field and 6 years relevant experience, or
  • In lieu of degree, 8 years of project controls and/or technical administrative support experience

What You'll Bring:

  • Ability to organize and think in a structured way
  • Critical thinker able to see impact of decisions throughout system
  • Ability to communicate with other staff and management

What We Prefer:

  • One or more of the following certifications: CSI Construction Documents Technologist (CDT) or equivalent, PMI Project Management Professional (PMP) or equivalent
  • Experience working as client's PM/CM agent (e.g., providing program management/construction management services), or as part of design-build contractor (or equivalent design and construction experience)

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.#JEK #ConstructionManagement #LI-JK1

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Locations:

Houston, TX (Fannin)

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

What HNTB employees say

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Benefits

Hours and flexibility

Workplace

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About HNTB

Sourced by ZipRecruiter

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

Industry

Construction

Company size

1,001 - 5,000 Employees

Headquarters location

Kansas City, MO, US

Year founded

1914

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