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Document Scanning Associate Jobs in Texas (NOW HIRING)

The Law Office of John M. Bray, PLLC

Be Seen First

Immigration Paralegal / Office Manager

Dallas, TX · On-site

$4.5K - $6.5K/mo (+ commission)

Photocopies, faxes and daily document scanning * Daily processing of incoming mail * File documents ... Associates degree, Paralegal Certificate, or Bachelor's Degree in Literature, Journalism ...

HUB

Development Program Associate

Austin, TX · On-site

$15/hr

While development associates are expected to perform daily administrative tasks, there are ... Scanning and copying documents * Answering phones at front desk * Processing daily mail (incoming ...

HUB

Development Program Associate

Austin, TX · On-site

$15/hr

While development associates are expected to perform daily administrative tasks, there are ... Scanning and copying documents * Answering phones at front desk * Processing daily mail (incoming ...

Four Hands

Returns Associate

Buda, TX · On-site

$15 - $18/hr

We're on the lookout for a Returns Associate to support the efficient processing of returned ... Follow all scanning, labeling, and documentation standards * Maintain organization and cleanliness ...

New

JBW Federal

Accounting Associate

San Antonio, TX · On-site

$35K - $43K/yr

Kaiea is seeking an Accounting Associate to work on site in the San Antonio, Texas area. You will ... File, scan, and organize accounting documents * Prepare expense reports for processing * Accounts ...

JBW Federal

Accounting Associate

San Antonio, TX · On-site

Kaiea is seeking an Accounting Associate to work on site in the San Antonio, Texas area. You will ... File, scan, and organize accounting documents * Prepare expense reports for processing * Accounts ...

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Document Scanning Associate information

What is a document scanning associate?

A Document Scanning Associate is responsible for digitizing physical documents by operating scanning equipment and ensuring high-quality digital images. They prepare documents for scanning, organize files, and maintain proper records of scanned materials. Their work helps organizations transition from paper-based systems to electronic document management, improving accessibility and security. Attention to detail and basic computer skills are essential for this role.

What are the key skills and qualifications needed to thrive as a document scanning associate?

To thrive as a Document Scanning Associate, you need strong attention to detail, organizational skills, and a basic understanding of document management processes, often with a high school diploma or equivalent. Familiarity with scanning hardware, imaging software, and document management systems is typically required. Reliability, time management, and the ability to maintain confidentiality are important soft skills for this role. These abilities ensure accurate digitization, secure handling of sensitive information, and efficient workflow in document-intensive environments.

What are some common challenges document scanning associates face when handling large volumes of documents, and how are these typically addressed?

Document Scanning Associates often encounter challenges such as managing high volumes of paperwork, ensuring proper organization, and maintaining accuracy during scanning. To address these, companies usually implement standardized workflows, provide training on quality control procedures, and utilize specialized scanning software to detect errors or duplicates. Team collaboration and clear communication with supervisors also help in quickly resolving issues and maintaining productivity.

What is the difference between Document Scanning Associate vs Data Entry Clerk?

AspectDocument Scanning AssociateData Entry Clerk
Primary RoleScanning, digitizing, and organizing physical documentsInputting data into digital systems from various sources
Skills RequiredAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, data management skills
Work EnvironmentOffice or data processing centers with scanning equipmentOffice settings, computer stations
Common CertificationsNone typically required, but familiarity with document management systems helpsTyping certifications or data entry courses

Both roles involve working with digital information, but Document Scanning Associates focus on converting physical documents into digital formats, while Data Entry Clerks primarily input data into systems. Understanding these differences helps job seekers find the right position based on their skills and interests.

What are the most commonly searched types of Document Scanning jobs in Texas?

The most popular types of Document Scanning jobs in Texas are:

Document Scanning Associate jobs near you

Records Document Specialist

The Reserves Network Inc

Bellaire, TX • On-site

$23/hr

Other

Medical, Dental, Vision, Retirement

This job post has expired today. Applications are no longer accepted.

Job description

Job Description
Job Description
Records and Document Specialist| $23.00 per Hour | Monday – Friday, 8:00 AM – 5:00 PM | 4-6 month contract/ Temporary
What Matters Most
  • Competitive Pay of $23.00 per hour
  • Schedule: Monday – Friday, 8:00 AM – 5:00 PM
  • Location: Houston, TX 77401 area
  • Temporary opportunity with a leading healthcare organization
  • Weekly Pay with direct deposit or pay card
  • When you work through Team1Medical, you are eligible to enroll in dental, vision and medical insurance as well as 401K, direct deposit and our referral bonus program
Job Description
Join a respected healthcare organization as an Records Document Specialist to support the management, organization, maintenance, and retention of business records and documentation.
Responsibilities
  • Organize, maintain, and manage electronic and physical records and documents.
  • Review documents for accuracy, completeness, proper classification, and filing.
  • Scan, index, upload, and retrieve documents within electronic document management systems.
  • Maintain organized filing systems to ensure records are easily accessible and properly secured.
  • Assist with records retention, archiving, storage, and document destruction processes.
  • Ensure records are maintained in accordance with established retention schedules, policies, and compliance requirements.
  • Perform data entry and update record-tracking spreadsheets, databases, and electronic systems.
  • Research and retrieve requested records and documentation for internal departments.
  • Identify missing, duplicate, or incorrectly filed documents and resolve discrepancies.
  • Maintain confidentiality when handling sensitive or proprietary information.
  • Support audits, records reviews, and special document-management projects as needed.
  • Provide general administrative support related to records and document control.
Qualifications and Requirements
  • High school diploma or GED required; associate degree preferred.
  • Previous experience in records management, document control, records administration, or administrative support preferred.
  • Experience maintaining electronic and physical filing systems.
  • Strong attention to detail, accuracy, and organizational skills.
  • Ability to manage high volumes of documents while meeting deadlines.
  • Proficiency with Microsoft Office, including Word, Excel, Outlook, and SharePoint.
  • Experience with document management or records management systems is a plus.
  • Strong written and verbal communication skills.
Benefits and Perks
  • Competitive Pay of $23.00 per hour
  • Medical Benefits
  • Weekly Pay
  • Training & Growth
  • Direct Deposit
Your New Organization
Join a premier healthcare organization committed to delivering quality public health services and operational excellence. You'll work in a collaborative, professional environment where your administrative expertise will directly support departmental success and help advance the organization's mission.
Your Career Partner
The Reserves Network company, a veteran-founded and family-owned company, specializes in connecting exceptional talent with rewarding opportunities. With extensive industry experience, we are dedicated to helping you achieve your professional goals and shine in your field. The Reserves Network values diversity and encourages applicants from all backgrounds to apply. As an equal-opportunity employer, we foster an environment of respect, integrity, and trust in every aspect of employment.
In the spirit of transparency, we want to share the hourly pay range for this position is $23.00 per hour, excluding benefits, bonuses, or other compensation. If you are hired, your hourly pay rate will be determined based on factors such as individual skills, qualifications, experience, and geographic location. In addition, we also believe in the importance of pay equity and consider the internal equity of our current team members as a part of any final offer. Please keep in mind that the range mentioned above is the full hourly pay range for the role. Hiring at the maximum of the range would not be typical in order to allow for future & continued salary growth.
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About Reserves Network

Sourced by ZipRecruiter

The Reserves Network is more than a temporary staffing company. We are a leading provider of flexible staffing services, including temporary, temp-to-hire and direct hire placements to create Total Staffing Solutions. We take care of our people - our customers, the communities we serve and, of course, each other. This is what makes us different. This is what makes us great.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

Fairview Park, OH, US

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