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Document Scanning Associate Jobs in Texas (NOW HIRING)

ARC Document Solutions

Production Supervisor

Austin, TX · On-site

Associate's or Bachelor's degree preferred Experience * Minimum 1+ year of supervisory experience in production, scanning, or industrial environments * Experience with high-volume document scanning ...

ARC Document Solutions

Production Supervisor

Austin, TX · On-site

Associate's or Bachelor's degree preferred Experience * Minimum 1+ year of supervisory experience in production, scanning, or industrial environments * Experience with high-volume document scanning ...

Powell Watson Automotive Group

Scanning Clerk

Laredo, TX

$13.75 - $16.50/hr

Our new scanning clerk will work to ensure that documents scanned in this way are accurate and the ... GED, however, an associate's degree in office administration or outside classes in document ...

Powell Watson Automotive Group

Scanning Clerk

Laredo, TX · On-site

$13.75 - $16.50/hr

Our new scanning clerk will work to ensure that documents scanned in this way are accurate and the ... GED, however, an associate's degree in office administration or outside classes in document ...

Powell Watson Automotive Group

Scanning Clerk

Laredo, TX

$14 - $17/hr

Our new scanning clerk will work to ensure that documents scanned in this way are accurate and the ... GED, however, an associate's degree in office administration or outside classes in document ...

The Millennium Group

Mail Services Associate

Houston, TX · On-site

$15.25 - $18.25/hr

... document scanning, reception, and related office support services for Fortune 500 companies ... Mail Services Associate Position Summary: The Mail Services Associate is responsible for the ...

The Millennium Group

Office Service Associate

Bedford, TX · On-site

$20 - $22/hr

With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely ... Scan documents as requested * Print documents as requested * Mail and file all department documents ...

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Document Scanning Associate information

What is a document scanning associate?

A Document Scanning Associate is responsible for digitizing physical documents by operating scanning equipment and ensuring high-quality digital images. They prepare documents for scanning, organize files, and maintain proper records of scanned materials. Their work helps organizations transition from paper-based systems to electronic document management, improving accessibility and security. Attention to detail and basic computer skills are essential for this role.

What is the difference between Document Scanning Associate vs Data Entry Clerk?

AspectDocument Scanning AssociateData Entry Clerk
Primary RoleScanning, digitizing, and organizing physical documentsInputting data into digital systems from various sources
Skills RequiredAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, data management skills
Work EnvironmentOffice or data processing centers with scanning equipmentOffice settings, computer stations
Common CertificationsNone typically required, but familiarity with document management systems helpsTyping certifications or data entry courses

Both roles involve working with digital information, but Document Scanning Associates focus on converting physical documents into digital formats, while Data Entry Clerks primarily input data into systems. Understanding these differences helps job seekers find the right position based on their skills and interests.

What are some common challenges document scanning associates face when handling large volumes of documents, and how are these typically addressed?

Document Scanning Associates often encounter challenges such as managing high volumes of paperwork, ensuring proper organization, and maintaining accuracy during scanning. To address these, companies usually implement standardized workflows, provide training on quality control procedures, and utilize specialized scanning software to detect errors or duplicates. Team collaboration and clear communication with supervisors also help in quickly resolving issues and maintaining productivity.

What are the key skills and qualifications needed to thrive as a document scanning associate?

To thrive as a Document Scanning Associate, you need strong attention to detail, organizational skills, and a basic understanding of document management processes, often with a high school diploma or equivalent. Familiarity with scanning hardware, imaging software, and document management systems is typically required. Reliability, time management, and the ability to maintain confidentiality are important soft skills for this role. These abilities ensure accurate digitization, secure handling of sensitive information, and efficient workflow in document-intensive environments.

What are the most commonly searched types of Document Scanning jobs in Texas?

The most popular types of Document Scanning jobs in Texas are:

What cities in Texas are hiring for Document Scanning Associate jobs?

Cities in Texas with the most Document Scanning Associate job openings:

Document Scanning Associate jobs near you

Production Supervisor

ARC Document Solutions

Houston, TX

Full-time

Re-posted 27 days ago

ARC Document Solutions rating

7.0

Company rating: 7.0 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

265th of 491 rated business services

Job description

Position Summary
The Production Supervisor – Document Scanning & AI Operations is responsible for overseeing high-volume document scanning and digital conversion processes within a secure production environment. This role manages teams of 10–40+ employees per shift, ensuring operational efficiency, quality assurance, and adherence to production deadlines.
The position includes responsibility for emerging technology utilization, including Artificial Intelligence (AI)-enabled document processing, data capture, and workflow automation tools, supporting continuous improvement and innovation in scanning operations.
Essential Functions
Operations & Production Management
  • Oversee daily document scanning and imaging operations using production-grade equipment (Kodak, Fujitsu, Canon).
  • Ensure achievement of production goals, turnaround times, and service level agreements (SLAs).
  • Adjust scanner settings (DPI, contrast, feed controls) to ensure output meets quality standards.
  • Monitor workflow to ensure high-volume data processing accuracy and compliance.
  • Perform or oversee equipment maintenance, calibration, and troubleshooting.
Artificial Intelligence (AI) & Digital Processing
  • Support implementation and daily use of AI-driven document processing, data extraction, and automation tools.
  • Monitor performance of AI-assisted workflows to ensure accuracy, efficiency, and compliance standards.
  • Partner with leadership to identify opportunities for AI integration and process optimization.
  • Ensure proper handling and validation of AI-generated outputs for quality control.
  • Prior experience with document scanning and AI-enabled imaging technologies preferred (scanning experience a plus). 
Supervisory & Leadership Responsibilities
  • Lead, supervise, and develop teams of 10–40+ employees, including temporary staff.
  • Provide training, coaching, and performance feedback aligned with KPI-driven performance management.
  • Address employee concerns and manage conflict resolution and employee relations issues professionally.
  • Promote a culture of accountability, teamwork, and continuous improvement.
  • Step into production roles as necessary to support operational needs.
Process Improvement & Quality Assurance
  • Identify and implement process improvements, workflow optimization, and efficiency gains.
  • Maintain strict adherence to quality control standards and data accuracy requirements.
  • Track and analyze production metrics to drive performance improvements.
  • Maintain accurate records for timekeeping, productivity, and reporting.
Administrative & General Responsibilities
  • Support AIM Center Manager in achieving operational and financial objectives.
  • Participate in monthly productivity and profitability reviews.
  • Ensure compliance with company policies, safety requirements, and operational procedures.
  • Maintain confidentiality and security standards in a restricted-access environment.
Qualifications
Education
  • High school diploma or equivalent required
  • Associate’s or Bachelor’s degree preferred
Experience
  • Minimum 1+ year of supervisory experience in production, scanning, or industrial environments
  • Experience with high-volume document scanning, printing, or data processing operations preferred
  • Exposure to AI, automation tools, or digital workflow technologies preferred
  • Document scanning experience strongly preferred (scanning experience a plus) 
  • Experience managing teams of 20+ employees preferred
Knowledge, Skills & Abilities
  • Strong operations and project management skills
  • Demonstrated ability in team leadership, coaching, and development
  • Experience with conflict resolution and employee relations
  • Results-driven with experience managing KPIs and productivity metrics
  • Knowledge of document imaging, quality control, and data accuracy compliance
  • Proficiency in Microsoft Office Suite and Adobe Acrobat
  • Ability to interpret technical instructions, SOPs, and operational guidelines
  • Strong analytical, problem-solving, and decision-making skills
Core Competencies
  • Operations & Project Management
  • Artificial Intelligence (AI) Workflow Management
  • Team Leadership & Employee Development
  • Conflict Resolution & Employee Relations
  • KPI-Driven Performance Management
  • Process Improvement & Workflow Optimization
  • High-Volume Data Processing
  • Document Scanning, Imaging & Quality Control
  • Data Accuracy & Compliance
Physical Requirements
  • Regularly required to stand, walk, sit, talk, and use hands
  • Occasionally lift up to 35 pounds
  • Requires vision abilities including depth perception and focus adjustment
Work Environment
  • Secure production facility with restricted mobile phone access
  • Moderate noise level
  • Fast-paced, deadline-driven production environment

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