Document Processing Associate Jobs in Santa Clara, CA

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. 

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

We have multiple openings for Weapons Production Group (WPG) Document Coordinators to work in a dynamic and fast-paced environment. You will work independently following established procedures to assess business, operational and organizational requirements and deliverables, and apply general knowledge of policies, procedures and practices to develop, approve, and implement administrative and operational activities. These positions are in the Defense Technologies Engineering Division (DTED)/Weapon Technologies and Engineering Program (WTE).

This position requires full-time on-site presence due to the nature of the work.

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

You will 

• Work independently for the Weapons Production Group (WPG) to oversee quality control documentation process for WTE projects within the Nuclear Security Enterprise (NSE).
• Work as part of a Document Coordinator team, assist in the administration of the Windchill configuration management (CM) release process by monitoring the high volume of Engineering Authorizations (EAs), text and graphic drawings electronic release workflows.
• Coordinate with team members adhering to strict formatting standards and procedures to produce quality technical documents for release submittal and incorporate document mark-ups using Microsoft Word and EA applications in accordance with prescribed formatting policies and procedures.
• Provide consistent follow-up and complete work accurately and thoroughly.Quickly adapt to changing environment, frequent interruptions, and changing priorities. Prioritize daily workflow, delegate, and manage distribution of workload on daily basis to ensure documents are ready when needed. Carry out multiple tasks without loss of effectiveness.
• Manage frequent communications across multiple platforms with team members in execution of programmatic scope.
• Interact regularly with NSE contacts at the design and production agencies.
• Assist Engineers, Quality Engineers, and Management with EA workflow/process, understanding how EAs, text & graphic drawings are released using Enterprise adhering to strict business and technical constraints for Defense Programs Business Process Systems (DPBPS).
• Ensure correct reporting of WPG performance statistics and WTE Quality Assurance Manager metrics to LLNL Production Operations point of contact.
• Perform other duties as assigned.

Additional job responsibilities, at the E01.2 level 

• Gather and analyze data to evaluate requirement and specifications to ensure accuracy on quality control documentation and process flow.
• Coordinate resolution of data quality issues and communicate impacts of new and/or modified data requirements to affected stakeholders.  Serve as point of contact for resolving Nuclear Security Enterprise Hub issues related to product definition release process.
• Contribute to development and implementation of quality control documents and reports and participate in off site testing which may require travel at times.

• This position requires the ability to obtain and maintain a Department of Energy (DOE) Q-level clearance. U.S. Citizenship is required.
• Associate degree or equivalent combination of education and related experience.
• Experience and comprehensive knowledge of MS Office business applications (primarily Word and Excel), utilization of templates, and Adobe Pro.
• Knowledge and understanding of classified document control, email, and computing procedures.
• Understanding of standards, procedures, and techniques related to quality control of documents.
• Experience interfacing with multi-level personnel and communicating technical information to users.
• Ability to use discretion and problem-solving skills to resolve issues with strong attention to detail.
• Ability to collaborate with others and work as a team, recommending and communicating process improvements.
• Experience with multi-tasking in a dynamic work environment under time constraints with general task definition and changing priorities.
• Ability to travel.

Additional qualifications at the E01.2 level 

• Bachelor's degree or equivalent combination of education and related experience.
• Experience gathering and analyzing quality control data for accuracy and completeness to ensure all requirements are met and experience working independently or part of a team in developing quality control documentation and reports.
• Experience providing and/or defining process flow and conducting comprehensive assessments to meet quality control milestones.

Qualifications We Desire

• Knowledge of Defense Programs Business Process Systems (DPBPS).
• Knowledge and experience in nuclear weapons program stockpile systems, components, classified materials, experimental data, and related diagnostic and testing equipment.
• Knowledge of Windchill and Enterprise Lifecycle Management (ELM).

Pay Range

$79,920 - $117,312 Annually
$79,920 - $97,848 Annually for the E01.1 level
$95,820 - $117,312 Annually for the E01.2 level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage.  An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

#LI-Onsite

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.