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Document Preparer Jobs (NOW HIRING)

Talon Hiring Solutions

Document Specialist

Hoover, AL · On-site

$56K - $65K/yr

Prepare and review bid documentation, including agendas and tabulations. * Support Project Managers with document tracking, reporting, and compliance requirements. * Coordinate document transmittals ...

Geisinger

Document Imaging Specialist

Bloomsburg, PA · On-site

Responsible for accurate and quality document preparation, document scanning, data entry and quality assurance of scanned documents. Performs daily processing following established procedures. Job ...

OnQGlobal Inc

Sr. Document Controller

Sparks, NV · On-site

Lead document preparation for project turnover packages * Coordinate with QA/QC and commissioning teams to ensure: * Completion of turnover documentation (O&M manuals, as-builts, test reports)

EIGENNET LLC

Be Seen First

Document Imaging Specialist

Rockville, MD · On-site

$20 - $25/hr

Prepare physical personnel documents for imaging by sorting, organizing, removing fasteners, and verifying document completeness. * Scan, digitize, and upload personnel records into designated ...

EIGENNET LLC

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Document Imaging Specialist

Rockville, MD · On-site

$20 - $25/hr

Prepare physical personnel documents for imaging by sorting, organizing, removing fasteners, and verifying document completeness. * Scan, digitize, and upload personnel records into designated ...

CTG, Inc.

Document Scanning Associate

Richmond, VA

$19.57/hr

Prepare documents for scanning by removing staples, clips, rubber bands, or any type of bindings. * Use a handheld scanner to scan the box barcode. * Insert slip sheets at appropriate levels for ...

4pconsultinginc

Document Specialist II

Birmingham, AL · On-site

Prepare pre-survey lists in support of acquisition activities * Assist with landowner mailouts and track certified mail receipts Document Management & Compliance * Assemble and maintain project files ...

Kelly Services

Document Control Assistant

Grimes, IA

Prepare and organize documents for scanning and processing * Perform data entry with a high level of accuracy * Scan and upload documents into internal systems * Maintain organization of files and ...

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How much do document preparer jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for document preparer in the United States is $14.13, according to ZipRecruiter salary data. Most workers in this role earn between $11.54 and $15.87 per hour, depending on experience, location, and employer.

What are the typical daily responsibilities of a Document Preparer?

As a Document Preparer, your day-to-day tasks often include reviewing forms or records for completeness, preparing a variety of legal or business documents, organizing files, and ensuring all paperwork is formatted and filed correctly. You may be responsible for inputting data, making copies, or scanning documents, as well as communicating with clients or team members to verify information. Attention to deadlines is crucial, as timely document preparation supports smooth workflows for your organization. This role frequently involves working independently, but you may also collaborate with administrative staff, legal teams, or customer service departments depending on your employer's industry. As you gain experience, there may be opportunities to take on more complex assignments or supervisory responsibilities.

What is a Document Preparer job?

A Document Preparer is responsible for organizing, formatting, and reviewing documents for accuracy and completeness before they are processed or distributed. They may scan, edit, and assemble paperwork for legal, financial, or administrative purposes. Their role often includes ensuring documents meet specific guidelines, handling sensitive information, and maintaining records. Attention to detail and proficiency with document management tools are essential for this role.

What are the key skills and qualifications needed to thrive in the Document Preparer position, and why are they important?

To thrive as a Document Preparer, you need strong attention to detail, excellent organizational skills, and a solid command of language and formatting, typically supported by a high school diploma or equivalent. Familiarity with document management systems, word processing software like Microsoft Word, and sometimes electronic filing tools is common. Strong time management, communication, and the ability to handle confidential information set exceptional candidates apart. These skills are essential to ensure accuracy, efficiency, and the integrity of documents within fast-paced office environments.

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Document Preparer jobs near you
Infographic showing various Document Preparer job openings in the United States as of May 2026, with employment types broken down into 87% Full Time, and 13% Part Time. Highlights an 100% In-person job distribution, with an average salary of $29,393 per year, or $14.1 per hour.
Document Specialist - Wisconsin and Iowa

Document Specialist - Wisconsin and Iowa

TRC Companies, Inc.

Madison, WI • On-site

$24 - $37/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

TRC Companies rating

8.2

Company rating: 8.2 out of 10

Based on 23 frontline employees who took The Breakroom Quiz

111th of 352 rated engineering

Job description

About Us
Groundbreaker. Game changer. Pioneer.
TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.
TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.
Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.
Responsibilities
Overview:
We are seeking a highly skilled Right of Way Document Specialist to join our team. The ideal candidate will have a strong background in right of way title experience and a proven track record in handling land database technology. This role requires meticulous attention to detail, excellent organizational skills, and the ability to thrive in a collaborative team environment. This position will be working across multiple TRC projects, closely with TRC's land management team.
Responsibilities:
  • Will work across multiple TRC land projects, as well as with the land management team across various administrative support needs.
  • Responsible for database management and document generation as required by the right of way procedure for the project.
  • Assures that the Land files are kept in accordance with the Land Procedure; oversees all Land administration.
  • Other duties may be assigned and may vary according to project scope and the right of way procedure for the project.
  • Ensures that all right of way data is being input into the database correctly.
  • Responsible for the accuracy of all right of way data exports and reports generated from the database.
  • Assists the Manager in producing land acquisition cost totals and forecasts for the project when required.
  • Produces reports from the database as requested.
  • Works closely with project personnel and the Land Manager to assess the accuracy, efficiency, and effectiveness of reports.
  • Assures all task follow the approved Project Procedures.
  • Assembles and maintains right of way tract files according to the approved Project Procedures.
  • Maintains electronic copies of landowner documents as required by the approved Project Procedures.
  • Oversees and assists in the preparation of all acquisition packages prior to issuing to Land Agents.
  • Reviews all executed documents for accuracy.
  • Reviews payments for easements and damages.
  • Prepares ownership, survey permission and construction line lists.
  • Prepares releases and subordinations for mortgages and liens when required by the approved Project Procedures.
  • Assist in landowner mail outs and tracks registered and certified mail receipts.
  • Records executed documents in the appropriate county after approval by Manager or Supervisor.
  • Administers line list reports, survey restrictions reports, and construction restrictions reports.
  • Reviews completed files for execution by all parties in interest, checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording.
  • Reviews tract files for completeness and compliance with the approved Project Procedures.
  • Reviews each condemnation file for completeness and transmits to Manager.
  • Arranges for transfer of hardcopy tract files to client at project completion.
  • Will support the administrative needs of the land management team.
  • Adhere to project Safety Plan.
  • This position will report to a land manager or director.

Qualifications
Requirements
Education:
  • Bachelor's Degree in real property related field preferred, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus.

Professional Experience:
Skills -- Technical:
  • Multiple years of experience as a document specialist
  • Title experience, or ability to read / understand title documents
  • Exceptional database, spreadsheet, and document generation experience. Major project experience in a multistate environment preferred. Previous supervisory experience a plus.
  • High degree of proficiency in PC operation, including spreadsheet and word processing. Experience in database software programs
  • Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressures.
  • Must possess competent knowledge and skills in land descriptions and terminology, easements, and a variety of conveyance documents.
  • Practical experience in the application, modification and adaptation of standards, techniques

Skills -- Communication:
  • Must be detail oriented and have excellent oral and written communication skills.
  • Must be highly organized, and experienced in working in a highly collaborative team environment

Skills -- People:
  • Commitment to customer satisfaction and the ability to work in team-oriented environment.
  • Must be experienced in working in fast-paced environments.
  • Must have experience being highly adaptable, to changing priorities
  • Physical, Environmental, and Mental Requirements:
    • The employee must be able to lift and/or move up to 35 pounds.
    • Employee is expected to use good judgment when lifting or moving office supplies and/or furniture and to seek assistance or wear back support appliances when appropriate.
    • Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus in use of computer monitor and other manual, task-related functions.
    • While performing the duties of this job, the employee is required to sit, use hands and fingers, to handle, or feel objects, tools, controls. Reach with hands and arms, hear and talk.
    • The employee is required to stand, walk, stoop, kneel or crouch.

Benefits*: TRC offers a competitive benefit package consisting of:
  • Medical, dental, vision, and disability insurance.
  • 401k package that includes both traditional and Roth IRA options and Company match.
  • Paid time off contingent upon full time status, PTO is 7 days per year.
  • All full-time employees enjoy a minimum of 8 Paid Holidays per year.
  • TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

*These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.
Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.
Other Compensation: Employee may be eligible for participation in the Company's annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.
Disclaimers
TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.
The complete job description and application are available on TRC's career site.
TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.
Salary Range
USD $24.00 - USD $37.00 /Hr.

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