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Document Preparer Jobs in Virginia (NOW HIRING)

A+ Consulting

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Document Preparation Associate

Ashland, VA · On-site

$19.57/hr

Prepare document for scanning by removing staples, clips, rubber bands or any type of bindings or obstructions * Identify and report damaged or fragile documents that require special handling

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A+ Consulting

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Document Scanning Operator

Ashland, VA · On-site

$19.57/hr

Prepare documents for scanning by removing staples, clips, rubber bands, or any type of bindings. * Use a handheld scanner to scan the box barcode. * Flag oversized documents for wide-format scanning.

QTS Realty Trust

Manager, Document Control

Richmond, VA · On-site

$60 - $90/hr

The Facilities Capital Document Controller is responsible for managing and organizing the Document ... to be prepared to work unsupervised with excellent communication skills and a great customer ...

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Document Preparer information

What is a document preparer?

A Document Preparer is responsible for organizing, formatting, and reviewing documents for accuracy and completeness before they are processed or distributed. They may scan, edit, and assemble paperwork for legal, financial, or administrative purposes. Their role often includes ensuring documents meet specific guidelines, handling sensitive information, and maintaining records. Attention to detail and proficiency with document management tools are essential for this role.

What are the typical daily responsibilities of a document preparer?

As a Document Preparer, your day-to-day tasks often include reviewing forms or records for completeness, preparing a variety of legal or business documents, organizing files, and ensuring all paperwork is formatted and filed correctly. You may be responsible for inputting data, making copies, or scanning documents, as well as communicating with clients or team members to verify information. Attention to deadlines is crucial, as timely document preparation supports smooth workflows for your organization. This role frequently involves working independently, but you may also collaborate with administrative staff, legal teams, or customer service departments depending on your employer's industry. As you gain experience, there may be opportunities to take on more complex assignments or supervisory responsibilities.

What are the key skills and qualifications needed to thrive in the document preparer position, and why are they important?

To thrive as a Document Preparer, you need strong attention to detail, excellent organizational skills, and a solid command of language and formatting, typically supported by a high school diploma or equivalent. Familiarity with document management systems, word processing software like Microsoft Word, and sometimes electronic filing tools is common. Strong time management, communication, and the ability to handle confidential information set exceptional candidates apart. These skills are essential to ensure accuracy, efficiency, and the integrity of documents within fast-paced office environments.

How do you become a document preparer?

To become a document preparer, typically you need a high school diploma or equivalent and strong attention to detail. Some positions may require knowledge of tax laws or specific software, and on-the-job training is often provided. Certification is not usually required but can enhance job prospects.

How to become a legal document preparer in Arizona?

To become a legal document preparer in Arizona, you must register with the Arizona Supreme Court, complete a training program approved by the court, and pay a registration fee. No formal legal education is required, but knowledge of legal procedures and document preparation is essential.

What are popular job titles related to Document Preparer jobs in Virginia?

For Document Preparer jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Document Preparer jobs in Virginia look for?

The top searched job categories for Document Preparer jobs in Virginia are:

Document Preparer jobs near you
Infographic showing various Document Preparer job openings in Virginia as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Document Preparation Associate

A+ Consulting, Inc.

Ashland, VA • On-site

Contractor

Posted 4 days ago

Job description

Digital Imaging Company seeks Document Preppers to join Document Prep Team in a large production environment. These individuals will be dedicated to sorting, organizing and ensuring documents are properly prepared for downstream scanning operations.

Shift: Monday - Friday 7:00am - 3:30pm

Key Responsibilities 
          - Validation/Reconciliation of boxes/files received
  • Prepare a wide array of document types and conditions for scanning
  • Prepare document for scanning by removing staples, clips, rubber bands or any type of bindings or obstructions
  • Identify and report damaged or fragile documents that require special handling
  • Identify and report undersized documents that may need special handling
  • Ability to use handheld scanner to scan the box barcode
  • Insert slip sheets at the appropriate level (physical division) to establish document separation
  • Identify the location of oversized document and out-sort for wide format scanning
  • Escalate exception items identified during production to the lead
  • Maintain an organized workflow to meet daily production goals
  • Assist with other document preparation tasks as needed
 
Qualifications:
 * High school diploma or equivalent (ideal for recent graduates)
 * Strong attention to detail and ability to stay focused on repetitive tasks
 * Ability to meet production goals and deadlines
 * Good hand‑eye coordination and comfort working with physical documents
 * Ability to stand or sit for extended periods, depending on task requirements
 * Reliability, punctuality, and a strong work ethic
 * Ability to work well independently and within a team environment
 * Experience working in records management, document processing, warehouse, or production environment is preferred

Work Environment:
 This position takes place in a production-style document scanning facility. Training will be provided on all preparation procedures and document‑handling guidelines.

Education:Employment Type: CONTRACTOR

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