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Document Preparer Jobs in Virginia (NOW HIRING)

KLDiscovery

Document Reviewer

Mclean, VA · On-site

$28/hr

Conduct quality control checks as needed * Assist with privilege log and redaction log preparation ... Electronic document review experience preferred (Nebula, Relativity, responsiveness ...

A+ Consulting

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Document Scanning Technician

Ashland, VA · On-site

$19.57/hr

Prepare documents for scanning by removing staples, clips, rubber bands, or any type of bindings. * Use a handheld scanner to scan the box barcode. * Flag oversized documents for wide-format scanning.

A+ Consulting

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Document Scanning Operator

Ashland, VA · On-site

$19.57/hr

Prepare documents for scanning by removing staples, clips, rubber bands, or any type of bindings. * Use a handheld scanner to scan the box barcode. * Flag oversized documents for wide-format scanning.

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Document Preparer information

What is a document preparer?

A Document Preparer is responsible for organizing, formatting, and reviewing documents for accuracy and completeness before they are processed or distributed. They may scan, edit, and assemble paperwork for legal, financial, or administrative purposes. Their role often includes ensuring documents meet specific guidelines, handling sensitive information, and maintaining records. Attention to detail and proficiency with document management tools are essential for this role.

What are the typical daily responsibilities of a document preparer?

As a Document Preparer, your day-to-day tasks often include reviewing forms or records for completeness, preparing a variety of legal or business documents, organizing files, and ensuring all paperwork is formatted and filed correctly. You may be responsible for inputting data, making copies, or scanning documents, as well as communicating with clients or team members to verify information. Attention to deadlines is crucial, as timely document preparation supports smooth workflows for your organization. This role frequently involves working independently, but you may also collaborate with administrative staff, legal teams, or customer service departments depending on your employer's industry. As you gain experience, there may be opportunities to take on more complex assignments or supervisory responsibilities.

What are the key skills and qualifications needed to thrive in the document preparer position, and why are they important?

To thrive as a Document Preparer, you need strong attention to detail, excellent organizational skills, and a solid command of language and formatting, typically supported by a high school diploma or equivalent. Familiarity with document management systems, word processing software like Microsoft Word, and sometimes electronic filing tools is common. Strong time management, communication, and the ability to handle confidential information set exceptional candidates apart. These skills are essential to ensure accuracy, efficiency, and the integrity of documents within fast-paced office environments.

How do you become a document preparer?

To become a document preparer, typically you need a high school diploma or equivalent and strong attention to detail. Some positions may require knowledge of tax laws or specific software, and on-the-job training is often provided. Certification is not usually required but can enhance job prospects.

How to become a legal document preparer in Arizona?

To become a legal document preparer in Arizona, you must register with the Arizona Supreme Court, complete a training program approved by the court, and pay a registration fee. No formal legal education is required, but knowledge of legal procedures and document preparation is essential.

What are popular job titles related to Document Preparer jobs in Virginia?

For Document Preparer jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Document Preparer jobs in Virginia look for?

The top searched job categories for Document Preparer jobs in Virginia are:

Document Preparer jobs near you
Infographic showing various Document Preparer job openings in Virginia as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Document Control Technician

Richmond, VA

Mesa Associates, Inc.
Engineering Professional Services • 501 - 1,000 employees
Learn more about Mesa Associates, Inc.external

Full-time

Posted 9 days ago

Job description

Project Management Office / Corporate Services

This position is not eligible for recruiting or sourcing by outside parties. 
Disclaimer: Be cautious and only respond to emails from our “mesainc.com” domain. We will never ask for sensitive information, such as bank account details, SSN, etc., via email. If you receive any communication asking for such information, it is not from Mesa. For any concerns, or to verify the authenticity of a message, please contact us through our official channels. 

Mesa seeks a Document Control Technician. The Document Control Technician role provides mid-level support for document management processes within Mesa’s PMO business unit. This role is responsible for maintaining accurate records, ensuring compliance with document control standards, and supporting project teams with timely distribution and tracking of engineering documentation. The Document Control Technician works under moderate supervision and is expected to independently manage routine document workflows and contribute to quality assurance efforts.

Responsibilities

  • Receiving, reviewing, and processing engineering documents, drawings, and specifications.
  • Maintaining document control systems, databases, and logs with accurate metadata.
  • Ensuring version control and proper archiving of superseded documents.
  • Preparing transmittals, submittals, and document packages for internal and external distribution.
  • Coordinating document reviews and tracking responses from project stakeholders.
  • Ensuring compliance with client and internal document control standards.
  • Assisting with audits and quality checks of document records.
  • Supporting project teams with document retrieval, formatting, and troubleshooting.

Competencies

  • Solid understanding of document control systems and versioning protocols.
  • Proficiency in Microsoft Office, Adobe Acrobat, and document management platforms.
  • Strong organizational and time management skills.
  • Effective communication and problem-solving abilities.
  • Ability to work independently and prioritize tasks under deadlines.

Education and Experience

Minimum:

  • 6 years experience working as a Document Control Technician OR a 4-year business degree or similar AND 2-3 years of field project document control experience. 

Notice to External Search Firms: Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.