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Document Manager Jobs in Toronto, ON (NOW HIRING)

Aecon Group Inc.

Document Manager

Toronto, ON

CA$95K - CA$125K/yr

  • Medical

  • Dental

  • Retirement

Maintain document management standards, including versioning, distribution, filing, and archival procedures; Define them when required.. * Maintain the quality and integrity of all project ...

Alstom

Project Documentation Manager

Toronto, ON · On-site

CA$105/hr

  • Medical

  • Life

  • Retirement

Leading the setup, deployment, and administration of the Electronic Document Management System (EDMS)., * Validating documentation prior to submission and ensuring proper external distribution.

Alstom

Project Documentation Manager

Toronto, ON

CA$105/hr

  • Medical

  • Life

  • Retirement

Leading the setup, deployment, and administration of the Electronic Document Management System (EDMS)., * Validating documentation prior to submission and ensuring proper external distribution.

Kiewit Corporation

Document Controls Manager - GTA

Toronto, ON

CA$90K - CA$110K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Document Controls Market: Transportation Employment Type: Full Time Position Overview As a Document Control Manager, you will manage and lead the document control teams for major projects across the ...

Acara Solutions

Document Controller

Toronto, ON · Hybrid

CA$70K - CA$80K/yr

Managing and implementing the Project Documentation according to the rules defined in the Project Documentation Management Plan. Confirming that rules are understood and respected by every Project ...

Valard Construction

Document Controller

Markham, ON · On-site

CA$60K - CA$70K/yr

Reporting to the Project Manager, we are seeking a Document Controller who has knowledge and experience to manage the project document databases, including the collection, digitization ...

Valard Construction

Document Controller

Markham, ON

CA$60K - CA$70K/yr

Reporting to the Project Manager, we are seeking a Document Controller who has knowledge and experience to manage the project document databases, including the collection, digitization ...

Linds & Associates

Document Technician

Toronto, ON · On-site

CA$50K - CA$70K/yr

... manage timeline expectations and complete all work that comes into the Document Processing Centre in a timely fashion Ensure clients of the Document Processing Centre have a positive experience ...

Linds & Associates

Document Technician

Toronto, ON · On-site

CA$50K - CA$70K/yr

... manage timeline expectations and complete all work that comes into the Document Processing Centre in a timely fashion Ensure clients of the Document Processing Centre have a positive experience ...

Alvarez and Marsal

Document Controller

Oakville, ON

CA$95K - CA$140K/yr

Implement and manage document control processes and procedures. * Maintain an organized filing system for technical and project documentation. * Ensure timely distribution and retrieval of documents ...

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Document Manager information

What are some common challenges faced by document managers, and how can they be addressed?

Document Managers often encounter challenges such as managing large volumes of documents, ensuring version control, and maintaining compliance with industry regulations. Effective use of document management systems (DMS) and setting clear organizational policies can help streamline these processes. Regular training and collaboration with IT and compliance teams also play a crucial role in overcoming these challenges and ensuring document integrity and security.

What is a document manager?

The primary duties of a document manager, also known as a document control manager, involve the management, organization, and delivery of documents. Because document managers work for organizations and businesses that span different industries, the specific job duties may vary. Document managers at an information technology company have different duties compared to those at a large health care facility or banking institution. In general, document managers ensure that a company’s employees can easily access documents, which entails coming up with a plan for organizing and storing all document systems, whether digital or hard-copy. Qualifications for this career typically include a bachelor’s degree and several years of experience, preferably in document management and control.

Is document control a stressful job?

Document control can be stressful due to the need for accuracy, organization, and meeting strict deadlines. The role often requires attention to detail, familiarity with document management systems, and handling large volumes of files, which can contribute to workload pressure.

What are the key skills and qualifications needed to thrive as a document manager?

To excel as a Document Manager, you need strong organizational skills, attention to detail, and experience with document control standards, often supported by a degree in information management or a related field. Familiarity with document management systems (DMS) like SharePoint, OpenText, or M-Files, as well as knowledge of compliance regulations and certifications such as CDIA+, is typically required. Excellent communication, problem-solving abilities, and a proactive approach distinguish top performers in this role. These skills ensure that critical information is accurately maintained, easily accessible, and secure, which supports organizational efficiency and regulatory compliance.

What is the difference between Document Manager vs Records Coordinator?

AspectDocument ManagerRecords Coordinator
CredentialsTypically requires a bachelor’s degree in information management, business, or related fieldOften requires similar education, with certifications in records management preferred
Work EnvironmentOffice settings, corporate or government organizationsOffice environments, often within administrative or compliance departments
Industry UsageUsed across various industries including legal, healthcare, and corporate sectorsCommon in healthcare, legal, and government sectors for managing records
Primary FocusManaging digital and physical documents, ensuring accessibility and securityOverseeing records retention, compliance, and proper documentation storage

While both roles involve managing information, Document Managers focus on organizing and securing documents, whereas Records Coordinators emphasize maintaining records compliance and retention policies. Both roles are essential for effective information management within organizations.

More about Document Manager jobs
What are the most commonly searched types of Document jobs in Toronto, ON? The most popular types of Document jobs in Toronto, ON are:
What are popular job titles related to Document Manager jobs in Toronto, ON? For Document Manager jobs in Toronto, ON, the most frequently searched job titles are:
What job categories do people searching Document Manager jobs in Toronto, ON look for? The top searched job categories for Document Manager jobs in Toronto, ON are:
What cities near Toronto, ON are hiring for Document Manager jobs? Cities near Toronto, ON with the most Document Manager job openings:
Document Manager jobs near you
Infographic showing various Document Manager job openings in Toronto, ON as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 20% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Document Manager

Aecon Group Inc.

Toronto, ON

CA$95K - CA$125K/yr

Full-time

Medical, Dental, Retirement

Re-posted 7 days ago

Job description

Who We Are

Metrolinx's GO Expansion program is delivering more GO service across the network, including the capacity to deliver two-way service every 15 minutes or better on core routes. Work is already underway on new track, station renovations and infrastructure upgrades on parts of the Lakeshore, Stouffville, Kitchener and Barrie lines. The investment will generate thousands of new jobs and economic opportunities across the region. The ONxpress Civil Joint Venture is comprised of Aecon Infrastructure Management Inc. and FCC Canada Ltd. This multidisciplinary team leads the delivery of civil and track works, leveraging global expertise to introduce innovative solutions across the GO Transit network.

What You'll Do Here:

  • Design, implement, and enhance document control frameworks, processes, and systems to support effective project documentation management.
  • Oversee and mentor the document control team, ensuring high standards of accuracy, consistency, and timeliness in all deliverables.
  • Maintain document management standards, including versioning, distribution, filing, and archival procedures; Define them when required..
  • Maintain the quality and integrity of all project documentation, such as drawings, technical specifications, contracts, permits, and correspondence.
  • Work closely with project managers, engineers, subcontractors, and stakeholders to streamline document workflows and ensure prompt reviews and approvals.
  • Administer and optimize document control systems and tools to improve document tracking, accessibility, and retrieval.
  • Monitor and enforce compliance with relevant regulations, industry standards, and internal policies governing document control.
  • Provide guidance and training to project teams on document management practices and system usage.
  • Produce and analyze reports on document control performance, including progress updates, key metrics, and audit outcomes.

What You'll Bring to the Team:

  • Completion of a diploma in a related discipline or a combination of education, training, and experience in Document Management
  • Minimum 8+ years of experience in computerized and/or manual document control management or related field, preferably in an engineering or related industry
  • Experience in various electronic drawing file formats
  • Advanced proficiency with applicable software applications in related field (MS Office, SharePoint, Adobe Acrobat Professional, Aconex, Unifier, Autodesk Construction Cloud (ACC)). Aconex proficiency would be an asset.
  • Knowledge of project documentation and engineering terminology
  • Previous experience on construction projects is a plus
  • Strong written, verbal, communication, and interpersonal skills to manage various stakeholders, from client to subcontractors, and internally from team members, contributing teams, management, and leadership
  • Demonstrated ability for people management and team effectiveness.

Expected compensation for this role is between $95,000.00 - $125,000.00 annually. Base salaries are determined according to multiple factors including skills, experience and potential impact on the role. Internal and external competitiveness are also taken into consideration. In addition to base salary ONxpress also offers a comprehensive medical and dental program, RRSP with company matching and the potential to participate in our discretionary, performance based bonus program.

This role is a backfill position.

As part of our commitment to fair and transparent hiring practices, ONxpress may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and ONxpress' AI Usage Policy. All final decisions are made by qualified ONxpress team members.

Connect with us! Learn more about our project here and follow us on LinkedIn for frequent updates.

This position is with ONxpress Civils ("CJV" aka the Design & Construction team); the project segment responsible for the modernization and modification of the key area network, including countless innovations in the way the regional rail infrastructure is built.

We value diversity and encourage all qualified individuals to apply, regardless of whether they meet 100% of the qualifications listed. If you believe you have the skills and passion to excel in this role, we welcome your application and the opportunity to consider you for the position.

We are an Equal Employer. Should you need any accommodation through the recruitment process, please contact cjv-talentacquisition@onxpress.com.

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