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Document Management Associate Jobs in Ontario (NOW HIRING)

TEEMA Group

CAD Technician

Richmond Hill, ON · On-site

CA$60K - CA$65K/yr

Upload and maintain drawings using a document management system * Ensure compliance with quality ... An Associate of Applied Science Degree/diploma in drafting OR Bachelor's degree in electrical or ...

GlaxoSmithKline

  • Medical

  • Life

  • Retirement

You will represent Clinical Documentation Operations (CDO) at GSK as part of a broader team ... Provide leadership for GCO record management and archiving by defining and maintaining the Function ...

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Document Management Associate information

What is a document management associate?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are the key skills and qualifications needed to thrive as a document management associate?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What are some common challenges faced by document management associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

What are the most commonly searched types of Document Management jobs in Ontario?

The most popular types of Document Management jobs in Ontario are:

What cities in Ontario are hiring for Document Management Associate jobs?

Cities in Ontario with the most Document Management Associate job openings:

Document Management Associate jobs near you
Infographic showing various Document Management Associate job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 22% Part Time, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Accounts Payable

DREAMLINER LUXURY COACHES LLC

Whites Creek, TN • On-site

Full-time

Posted 5 days ago

Job description

Job Summary: 
Dreamliner is seeking a detail-oriented and organized Accounts Payable to join our finance team. The ideal candidate will be responsible for handling the day-to-day processing of vendor invoices, ensuring timely and accurate payments, and maintaining strong relationships with suppliers. This role is crucial to keeping our financial operations running smoothly as we continue to provide top-tier transportation services. 
 

Key Responsibilities: 

  • Receive, review, and verify invoices and payment requests for accuracy and appropriate approval.
  • Code and enter invoices into the accounting system.
  • Prepare and process payments (checks, EFTs, ACH) in accordance with company policies and due dates.
  • Reconcile vendor statements and resolve discrepancies in a timely manner.
  • Maintain accurate and organized accounts payable records and documentation.
  • Respond to vendor inquiries and maintain positive supplier relationships.
  • Assist with month-end closing tasks, including accruals and AP reporting.
  • Monitor and maintain accounts payable email inbox.
  • Ensure compliance with internal controls, accounting policies, and procedures.
  • Support the Finance Department with ad hoc tasks and reporting as needed.

Qualifications: 

  • High school diploma or equivalent required; Associate degree or relevant certification preferred. 
  • Minimum 1–2 years of experience in accounts payable or general accounting. 
  • Proficiency in Microsoft Excel and accounting software (e.g. Sage). 
  • Strong attention to detail and organizational skills. 
  • Excellent communication and interpersonal abilities. 
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment. 

Preferred Skills: 

  • Experience in the transportation industry. 
  • Familiarity with invoice scanning and document management systems. 
  • Understanding of basic accounting principles. 

Why Join Dreamliner? 
At Dreamliner, we are dedicated to delivering exceptional transportation experiences. Join a dynamic team where your work is valued and contributes directly to our operational success. We offer opportunities for growth, a supportive team environment, and the chance to be part of a trusted name in the industry.

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