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Document Management Associate Jobs in Ontario (NOW HIRING)

RailPros

The Utility Construction Management Associate 2 ensures that third-party projects on, under, or ... Ensure documentation is in accordance with approved plans. * Attend daily job briefings with ...

RailPros

The Utility Construction Management Associate 2 ensures that third-party projects on, under, or ... Ensure documentation is in accordance with approved plans. * Attend daily job briefings with ...

Collabera

Document Specialist

Mississauga, ON

CA$23 - CA$27/hr

... chain managers and associates * Escalate system/business issues through the appropriate ... Help Document Control Management train internal and external team members on documentation and ...

New

Gardiner & Theobald

The Associate will lead projects across the aviation space, taking responsibility for managing the ... Prepare and present project reports and documentation. * Work with the Client team to define the ...

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All JobsDocument Management Associate JobsDocument Management Associate Jobs in Ontario

Document Management Associate information

See Ontario salary details

$10

$25

$52

How much do document management associate jobs pay per hour?

As of Jun 15, 2026, the average hourly pay for document management associate in Ontario is $25.36, according to ZipRecruiter salary data. Most workers in this role earn between $14.18 and $29.09 per hour, depending on experience, location, and employer.

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

How much does a document control specialist make?

A document control specialist in Florida typically earns between $40,000 and $60,000 annually, depending on experience, certifications, and industry. Salaries can vary based on the complexity of document management systems and the size of the organization.

What does a document control associate do?

A document control associate manages and organizes company documents to ensure accuracy, security, and compliance. They typically use document management systems, review records for completeness, and maintain version control to support efficient information flow within an organization.

What is a document management job?

A document management associate is responsible for organizing, storing, and maintaining company documents and records, often using document management software. The role involves ensuring data accuracy, security, and easy retrieval, and may require attention to detail and familiarity with filing systems or digital tools.

What are the key skills and qualifications needed to thrive as a Document Management Associate, and why are they important?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What is the work of a documentation associate?

A documentation associate is responsible for organizing, maintaining, and managing company records and documents. They often use document management systems and ensure that files are accurate, accessible, and compliant with organizational standards. Attention to detail and familiarity with filing procedures are essential for this role.

What are Document Management Associates?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are some common challenges faced by Document Management Associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.
Document Management Associate jobs near you
Infographic showing various Document Management Associate job openings in Ontario as of June 2026, with employment types broken down into 1% As Needed, 73% Full Time, 20% Part Time, 5% Temporary, and 1% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $52,753 per year, or $25.4 per hour.

Management Associate Program

OTT Financial Group

Toronto, ON • On-site

Full-time

PTO

Posted yesterday

Job description

OTT Financial Group is the parent organization of a group of financial services and investment companies. We leverage cutting-edge fintech innovations to bring excellent financial advice and best-in-class wealth management to our customers and business partners. Empowering 10,000+ merchants and hundreds of thousands of individual clients across Canada, we are the home to a wealth of expertise in forex and securities trading, mobile and cross-border payment, and investment fund management.

OTT Financial Group is inviting candidates to apply for it's OTT Management Associate Program. Established for over a decade, the OTT Management Associate Program is designed to develop future leaders who demonstrate a commitment to excellence, an entrepreneurial mindset, and strong ethical values. Those who successfully complete the rigorous selection and training process will gain the skills and experience necessary for their professional growth while making valuable contributions to OTT. Additionally, participants will have the opportunity to collaborate closely with seasoned professionals, applying their knowledge in a high-standard, practical environment.

Job Description:

  • Participants in the selected training program will receive guidance and mentorship from industry experts, enabling them to explore their potential and identify roles that align with their strengths and interests.
  • Upon successful completion of the program, participants will have the opportunity to officially begin their careers at OTT in their preferred or most suitable field.
  • Join a dynamic team of ambitious and driven colleagues-where collaboration and support ensure that you will never face challenges alone.

Participants will have the opportunity to work in one of the following roles:

Trader:

We are looking for motivated individuals with a strong interest in and passion for financial markets to join us as Traders. In this role, you will be expected to:

  • Develop a thorough understanding of and adhere to OTT's trading philosophy and risk management protocols.
  • Conduct risk management analysis, review trades, and evaluate performance to ensure continuous improvement.
  • Monitor fundamental, macroeconomic, and sector-specific news, assessing their impact on financial markets.
  • Adapt swiftly and effectively between fast and slow market conditions.
  • Demonstrate a strong work ethic, discipline, and a results-driven mindset.

Marketing Specialist:

In this role, you will be responsible for:

  • Executing marketing and communication plans while contributing to various company operational initiatives.
  • Proactively managing marketing campaigns, addressing a wide range of marketing and communication requirements.
  • Analyzing market trends and evaluating competitors' best practices to identify successful tactics.
  • Developing compelling communication materials for sales channels, including web banners, video content, print advertisements, point-of-sale materials, sales presentations, sales sheets, and more.

Administrative Assistant:

As an Administrative Assistant, you will:

  • Collaborate with various departments to facilitate project-related tasks, manage documentation, and ensure timely completion of assignments.
  • Manage the flow of information accurately and promptly, maintaining confidentiality where required.
  • Prepare and format internal and external communications in both English and Mandarin as required, including memos, emails, presentations, and reports.
  • Coordinate meeting room bookings, ensure proper setup, and manage meal arrangements when necessary.



What you bring to the table:

  • Bachelor's degree in Mathematics, Statistics, Computer Science, and Finance.
  • 1-2 years of work experience or internship experience in the related field preferred; however, new graduates are also welcome to apply!
  • Strong self-motivation with a genuine interest in business management.
  • Ability to work well in teams and independently.

What's in it for you:

  • Premium benefits: comprehensive coverage, wellness perks, and generous paid vacation
  • Leadership visibility: work directly with the senior leadership team and represent yourself with clarity and confidence
  • Career advancement: clear path to expanded leadership roles in a progressive, high-performing organization
  • Prestige & culture: modern offices with exclusive gym access, wellness programs, team events, and strong community presence


This is an onsite position and the successful candidate will be required to report to the office Mon-Fri from 9:00am to 5:30pm.


OTT Financial Group is committed to fostering an inclusive and accessible environment where all employees feel valued and respected, and where every employee can realize their potential. We are committed to providing reasonable accommodation, if required, and will work with you to meet your needs. We appreciate all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Apply