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Document Management Associate Jobs in Ontario (NOW HIRING)

Smith + Andersen

Associate - Electrical

Ottawa, ON · On-site

CA$110K - CA$140K/yr

Associate - Electrical Location: Ottawa, ON Salary Range: $110,000 - $140,000 Who We Are Smith ... supervision, document management and closeout. * Oversee contract administration activities ...

Gardiner & Theobald

The Associate will lead projects across the aviation space, taking responsibility for managing the ... Prepare and present project reports and documentation. * Work with the Client team to define the ...

Turner & Townsend

Associate Project Manager

Toronto, ON · Hybrid

Onboarding and Documentation: Assist with project initiation, client onboarding, and document management. * Design and Construction Support: Help with design, construction processes, submittals, and ...

Honeycomb Mfg

Netsuite Admin

Whitby, ON

High school diploma or equivalent required; associate's or bachelor's degree preferred * 2+ years ... Familiarity with scheduling tools and document management systems * Problem-solving mindset with ...

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Document Management Associate information

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

What are the key skills and qualifications needed to thrive as a document management associate?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What is a document management associate?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are some common challenges faced by document management associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.

What are the most commonly searched types of Document Management jobs in Ontario?

The most popular types of Document Management jobs in Ontario are:

What cities in Ontario are hiring for Document Management Associate jobs?

Cities in Ontario with the most Document Management Associate job openings:

Document Management Associate jobs near you
Infographic showing various Document Management Associate job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 22% Part Time, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Legal Assistant/Law Clerk

Linds & Associates

Toronto, ON • On-site

Full-time

Re-posted 7 days ago

Job description

Job Description Legal Assistant/Law Clerk - Family Law Downtown Toronto Two Days Work From Home Offered. Our client, a well established and highly regarded law firm located in the core of downtown Toronto is growing. They are in need of a bright, energetic Legal Assistant/Law Clerk to join its Family Law group.

Duties and Responsibilities: Drafting correspondence to clients and lawyers. Putting together briefs and documents for court proceedings. Drafting Orders, preparation of Bill of Costs, Affidavit of Documents, Books of authority Preparing 14B Motions and Divorce Applications; Assembling answers to undertakings, Certificate of Financial Disclosure, Financial Statements Booking and managing client appointments, and court appearances.

Responsible for service and filing of court documents. Managing information in DivorceMate and the firm's document management system Composing, transcribing, formatting, and proofreading all documentation for grammar, spelling and accuracy Filing and organizing files and additional tasks as required. Qualifications: 3+ years' legal firm experience in Family Law.

Law Clerk, Legal Assistant or Paralegal certification from a recognized institution. Familiarity with all filing rules and practice direction of the courts across the GTA. Strong working knowledge of MS Office, DivorceMate, Adobe.

Ability to diarize effectively and efficiently. Familiarity with rules about service and filing. Excellent attention to detail, and time management skills.

Apply today. We thank all applicants for their interest in this role however only those candidates selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.

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