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Document Imaging Administrator Jobs (NOW HIRING)

InterSources Inc

Kofax Capture Administrator

Troy, MI · On-site

$16.75 - $23.25/hr

They are seeking an experienced Kofax Capture Administrator to support client migration initiatives ... of document imaging components and how they work with each other in capture space particularly ...

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Document Imaging Administrator information

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How much do document imaging administrator jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for document imaging administrator in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What is a document imaging administrator?

Document Imaging Administrators are professionals responsible for managing the process of converting physical documents into digital formats, ensuring proper storage, organization, and retrieval within an organization's document management systems. They oversee the scanning, indexing, and quality control of digital files, and often maintain the hardware and software used in the imaging process. Their role is crucial for improving efficiency, data security, and accessibility within the organization.

What skills and qualifications are needed to be a document imaging administrator?

To thrive as a Document Imaging Administrator, you need expertise in document management systems, attention to detail, and knowledge of information governance, typically supported by a degree in information technology or related field. Familiarity with imaging software, electronic document management systems (EDMS), and industry certifications like Certified Information Professional (CIP) are highly valuable. Strong organizational skills, problem-solving abilities, and effective communication set top performers apart in this role. These skills ensure accurate, efficient, and secure management of digital records, which is critical for operational efficiency and regulatory compliance.

What are common challenges faced by document imaging administrators and how can they be managed?

Document Imaging Administrators often encounter challenges such as maintaining data accuracy during high-volume scanning, troubleshooting technical issues with imaging equipment, and ensuring compliance with data security regulations. Effective management involves developing strong attention to detail, staying updated on best practices for digital archiving, and collaborating closely with IT and records management teams. Regular training and clear communication protocols also help minimize errors and streamline the imaging process.

What is the difference between Document Imaging Administrator vs Document Control Specialist?

AspectDocument Imaging AdministratorDocument Control Specialist
CredentialsTypically requires certifications in document management or imaging softwareOften requires certifications in document control or quality management
Work EnvironmentWorks in IT or records management departments, handling digital document systemsWorks in quality assurance or compliance departments, managing document versions and approvals
Employer & IndustryCommon in healthcare, legal, and corporate sectorsCommon in manufacturing, aerospace, and regulated industries
Search & Comparison IntentPeople comparing roles related to digital document managementPeople looking into document control processes and compliance roles

The Document Imaging Administrator focuses on managing digital document systems, ensuring proper imaging, storage, and retrieval of electronic records. In contrast, the Document Control Specialist emphasizes maintaining document versions, compliance, and approval workflows. While both roles handle documents, their primary functions and industry applications differ, making each role distinct in their responsibilities and skill sets.

What cities are hiring for Document Imaging Administrator jobs?

Cities with the most Document Imaging Administrator job openings:

What states have the most Document Imaging Administrator jobs?

States with the most job openings for Document Imaging Administrator jobs include:

What are popular job titles related to Document Imaging Administrator jobs?

For Document Imaging Administrator jobs, the most frequently searched job titles are:

Infographic showing various Document Imaging Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 13% Part Time, 1% Temporary, and 6% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Senior Document Imaging Administrator

San Antonio, TX • On-site

Open Text Inc.
See more jobs at Open Text Inc.external

$15/hr

Full-time

PTO

Re-posted 9 days ago

Key responsibilities

  • Perform document preparation, scanning, and visual comparison of customer application documents following operational processes.

  • Ensure image quality, maintain document order, and keep accurate records during scanning and quality assurance tasks.

  • Support microfilm and large format scanning, export images and data, and assist with training new hires and reporting activities.

Job description

Hiring Manager: Debra Roque

Talent Acquisition Advisor: Laura DeLuca

Job Code Level: UZA3

Refer Your Friends!

AI-First. Future-Driven. Human-Centered.

At OpenText, AI is at the heart of everything we do-powering innovation, transforming work, and empowering digital knowledge workers. We are hiring talent AI can't replace to help us shape the future of information management. Join us.


YOUR IMPACT

Come make a difference with a great team!

The incumbent will perform responsibilities associated with the functions of document preparation, scanning, and visual comparison following operations and processes for customer applications in a production environment. The incumbent will perform the typical responsibilities associated with the functions of document capture operations in an efficient manner. Errors have the potential for causing delay, expense and/or disruption.

YOU ARE GREAT AT

Document Preparation will consist of:

  • Prepare documents according to customer specifications
  • Remove paper clips and staples
  • Burst multi-part forms into individual pages
  • Tape small documents
  • Repair pages as necessary
  • Make copies required
  • Arrange and straighten papers for proper feeding through scanner
  • Maintain document order
  • Must maintain established quota set for each project

Document Scanning will consist of:

  • Will scan pre-prepped boxes of documents according to customer specifications on a high-speed scanner
  • Keep correct records of batches scanned
  • Scan pages into batches for a pre-determined image count
  • Responsible for correct document breaks
  • Responsible for image quality and correcting poor images
  • Maintain document order
  • Responsible for basic scanner maintenance
  • Communicate any issues with the scanner or software to supervisor
  • Moderate computer skills required to operate scanning programs
  • Must maintain established images per hour quota set for each project

Document Quality Assurance & Indexing will consist of:

  • Verify image quality and readability after scanning
  • Keep correct records of batches verified
  • If quality issue is detected, rescan corrected image
  • Responsible for removing document break patch papers
  • Responsible for image quality
  • Maintain document order
  • Knowledge-based data entry including a decision-making process to determine, through investigation, that each individual field is populated with correct information retrieved from various sources
  • Must maintain established images per hour quota set for each project
  • Able to type 40 wpm
  • Moderate computer skills required to operate document imaging programs
  • Other duties as assigned by incumbent's supervisor

Microfilm and Large Format Scanning will consist of:

  • Pull reel, microfiche, jackets, comm fiche and large format according to how they were delivered.
  • Adjust and record settings before scanning is initiated.
  • For audit purposes verify quality image and index if necessary.

Exports will consist of:

  • Migrating images and data
  • Prepare for delivery

Staff Support will consist of:

  • Training new hires.
  • Reporting
  • Back up supervisors

This is an hourly paid role. The hourly rate of pay is $15.00 per hour.

WHAT YOU NEED TO SUCCEED

High School Diploma or equivalent required.

Basic reading, writing, and math skills are necessary to follow written orders/instructions and to maintain records.

Intermediate computer skills required (word, excel, outlook, etc.)

Excellent hand-eye coordination and manual dexterity

High attention to detail

Ability to work with minimal supervision and maintain a high level of performance

Working quickly without compromising quality

Prioritization and time management skills

Must be able to lift 35 pounds - continuous requirement through shift

Must be able to work in a structured, fast-paced, production-mailroom environment

Must be able to multi-task

Due to the confidential nature of our business, cell phones and electronic devices, are not allowed on the production floor during work hours. This policy is strictly enforced.

ONE LAST THING

OpenText is more than a global technology leader-we are a values-driven community built on trust, accountability, and innovation. Here, ownership matters, collaboration is essential, and your work makes a real impact. Join us to help shape the future of information management while building a career where your voice is heard and your contributions truly matter.


OpenText's commitment to diversity and inclusion surpasses legal requirements, evident in our Equal Employment Opportunity Statement of Policy which promotes a respectful and empowering environment for employees of all backgrounds, culture, national origin, race, color, gender, gender identification, sexual orientation, family status, age, veteran status, disability, religion, or other basis protected by applicable laws.

If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please submit a ticket at Ask HR. Our proactive approach fosters collaboration, innovation, and personal growth, enriching OpenText's vibrant workplace.

Compensation: At OpenText, we offer a thoughtfully designed benefits package that supports your physical, emotional, and financial wellbeing. As you move through the hiring process, we're happy to provide more details about our compensation programs, including variable and commission compensation opportunities for eligible roles, vacation entitlement, and paid time off.

Salary Range: $43,600 - $54,500; Depending on the candidate's education, experience, skills, geographical location, and alignment with internal equity and external market, actual salary may vary and be higher or lower than the range posted.

California Residents: The pay range above is a reasonable estimate of salary based on pay scale, candidate experience, skills, and education. In addition to the comprehensive benefits noted above, the role may be eligible for bonus or commissions.

AI Usage Disclosure: As part of our commitment to transparency, we use artificial intelligence (AI) tools to assist in various stages of our recruitment process, including resume screening, candidate matching, interview scheduling, and communications. These tools are designed to improve efficiency, reduce bias, and enhance candidate experience. All decisions regarding hiring are made by qualified human professionals, and we continuously monitor our AI systems to ensure fairness and compliance with applicable regulations.

Employment Type: OTHER

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