Document Control Manager Jobs in Florence, MS (NOW HIRING)

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform.

Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. What’s more, Irby has long long-valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field.

When you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. There is no other way. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews. 

Irby Construction is a wholly-owned subsidiary of Quanta Services. That means team Irby gets the benefits of the company culture we’re known for along with the stability and resources of a Fortune 500 organization. (NYSE: PWR). 

Build your career at Irby Construction.

The Project Manager at Irby Construction Company is responsible for planning, directing, and coordinating high-voltage transmission and distribution projects, overseeing multiple crews, and ensuring safe, high-quality, and cost-effective project delivery. This role requires a minimum of 3 years of powerline construction experience, in-depth knowledge of OSHA codes and standards, and the ability to manage all aspects of project execution from pre-construction through closeout. The Project Manager must possess strong leadership, technical, and organizational skills, and be able to direct multiple crews and collaborate with internal and external stakeholders.

THIS JOB LISTING IS FOR THE TULSA, OK  AND TX REGION.

Pre-Construction Planning

• Attend pre-construction meetings with estimators and stakeholders.
• Review bid packages for accuracy, completeness, and scope.
• Provide technical assistance, interpret drawings, and recommend construction methods and equipment.
• Assist in developing construction schedules, plans, and organizing crews.
• Work with Superintendent to assign foremen to job tasks and generate lists of required personnel, equipment, and tooling.
• Arrange for personnel and equipment transfers to projects.
• Support pre-construction activities including bid preparation, contract and exhibit review, and execution planning.

Project Planning & Management

• Oversee budget projections for labor, materials, equipment, and subcontractors.
• Ensure project expenditure remains within established budgets, implementing cost-saving strategies.
• Develop, update, and manage project schedules
• Prepare billing packages and submit documentation to clients.
• Monitor daily, weekly, and monthly projections and track progress across all activities.
• Provide accurate project cost forecasts and develop monthly cost-to-complete reports.
• Prepare, submit, monitor, and maintain all project submittals and RFIs.
• Analyze cost reports and identify methods to optimize expenses.
• Manage the invoicing or payment application process for completed scopes of work.

Construction Execution

• Review and become familiar with multiple contracts; ensure compliance with specifications.
• Accountable for quality of work and safety performance.
• Visit crews to monitor safety, quality, and production.
• Assist foremen in coordinating major project activities and critical tasks.
• Attend project meetings with owners and stakeholders.
• Update schedules and progress reports; verify as-builts and progress charts.
• Ensure all change orders are documented and billed.
• Maintain communication with inspectors and owners regarding quality, safety, schedule, and materials.
• Execute corrective actions for delays, adverse weather, or emergencies.
• Coordinate and support emergency repair and storm restoration efforts.

Contract Administration

• Prepare, review, and negotiate revisions, changes, and additions to contracts with suppliers and subcontractors.
• Collaborate with legal and compliance teams to ensure contracts align with company policies.
• Maintain supplier relationships and ensure adherence to legal requirements.

Documentation & Reporting

• Maintain comprehensive records of working documents per document control practices.
• Generate and review daily, weekly, and monthly progress reports.
• Present project updates to executive leadership and stakeholders.
• Ensure all project documentation supports schedule and budget adherence.

Stakeholder Communication & Issue Resolution

• Build and maintain relationships with clients, suppliers, and subcontractors.
• Lead meetings to resolve work procedures, complaints, or construction problems.
• Interpret and explain plans and contract terms to staff, workers, and clients.
• Follow up on complaints from owners, the public, or landowners.

Material & Quality Management

• Develop and oversee project material trackers based on BOM, drawings, and scope.
• Monitor inventories, production, shortages, and damages.
• Ensure productivity, efficient use of materials/equipment, and contractual performance.
• Monitor quality of labor, equipment hours, material, and subcontractor reporting.

Team Leadership & Development

• Mentor and guide associate project managers and coordinators.
• Foster a collaborative and performance orientated team environment.
• Lead daily, weekly, and monthly meetings, including agenda and minutes.
• Arrange and participate in weekly foremen and monthly safety meetings.
• Participate in monthly job safety review meetings.
• Review personnel with Operations (evaluations, pay raises, CDL requirements, etc.).

General Duties

• Accountable for cost, progress, and schedule for the duration of the project.
• Assist business unit with monthly forecasts.
• Ensure compliance with safety programs and review all accidents.
• May work in storm restoration operations to rebuild/repair damaged power systems.
• Attend training classes or seminars on new processes, safety regulations, and refresher training.
• Review personnel with Operations (i.e., personal evaluations, pay raises, CDL requirements, personal problems, loans, etc.).
• Arrange and/or participate in weekly foremen meetings (review if not attending).
• Arrange and/or participate in monthly safety meetings (review if not attending).
• Participate in monthly job safety review meetings.
• Accountable for cost, progress, and schedule for duration of project.
• Assist BU with monthly forecast by the 10th of each month.
• Accountable for compliance with safety program and review all accidents.
• Follow up on any complaints (from owner, general public, or landowners

• Bachelor’s degree in business, Construction Science/Management, Engineering, or equivalent field is preferred, but equivalent work experience will be considered
• PMP Certification is a plus.
• Skilled with project management software (Excel, P6, MS Project, EcoSys, etc.).
• Strong organizational, analytical, leadership, and communication skills.
• Ability to work in a team environment and prioritize assignments.
• Management and supervision skills.
• High sense of integrity and strong analytical/problem-solving skills.
• Valid driver’s license.
• Willingness to travel and work extended hours as required.
• Knowledge of applicable municipal, state, and federal legislation is an asset.

• Paid Vacation
• Paid Holidays
• Medical
• Dental
• Vision
• Life Insurance
• 401K

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.