Document Control Assistant Jobs in Tempe, AZ (NOW HIRING)

The Assistant Project Manager is responsible for assisting in the management of projects from start-up to closeout under the direction of a Project Manager. The Assistant Project Manager is responsible to support a Project Manager, Sr. Project Manager, or Multiple Project Managers in the planning, directing, and coordinating of construction operations, purchases, financial reporting and project controls activities for an assigned portfolio of concurrent electrical projects. They are heavily involved in all aspects of project execution from participation in proposals and procurement, contract negotiations, and managing all aspects of project operations and financial performance. The Assistant Project Manager works with the project team to ensure the work is performed within a pre-scheduled budget and manages project performance to meet or exceed prescribed goals. Collaborates with other project support staff to meet objectives, investigate, and implement ways to improve the efficiency and profitability of all projects.

• Coordinate engineering studies, change order, estimating and situations with engineers.
• Submittals and requests for information.
• Work with owners and clients on specifications and technical questions in planning stages.
• Work on projects in planning stages.
• Coordinate with owners or clients on planning projects.
• Coordinate with regional managers on status of projects.
• Create subcontracts and Pos.
• Track job costs and predict monthly revenue streams.
• Manage QA/QC on projects.
• Identify, research and resolve all contract disputes with the Owner.
• Maintain prime contract with the Owner or Client.
• Establish monthly billing procedure with the Owner or Client.
• Establish and maintain job cost control, which will be reported monthly.
• Review general conditions cost on a monthly basis.
• Review subcontractor’s application for payment based on percent complete and approve or adjust.
• Approve material and subcontract invoices for payment.
• Issue change orders to subcontractor.
• Assist with the management of the bid turnover and project startup process, blueprints/specifications, review proposals/project requirements and coordinate materials procurement.
• Provide status updates and maintain documentation records.
• Assist Project Manager with submittal compilation, purchase orders, on-site job walk-throughs, change orders request for information, pay application support and close-out documents.
• Maintain and manage online project document postings utilizing Bluebeam Studio and Microsoft SharePoint.
• Develops and maintains a positive relationship with vendors and clients.
• Prepares project controls, budget setup, schedules of values/billing mechanisms, and maintain each in at the direction of the Project Manager(s).
• Develops/procures product data submittal/shop drawings for approval, management of material releases for timely delivery to projects and mitigation of supply chain issues.
• Manages Requests for Information (RFI) submission, tracking, response evaluation and implementation.
• Manages document control and distribution for projects.
• Supports monthly billing process at the direction of the project manager including jobsite walks/status evaluation, coordination with the client and monitoring of billing and cost data.
• Evaluates construction methods and determine cost-effectiveness of plans and actual work. Take actions to deal with the results of delays, bad weather, or emergencies at construction sites.
• Implements and monitors quality control programs on projects.
• Regularly visits projects to assess performance, progress and quality and to ensure connectivity with the field and clients.
• Ensures that all safety and environmental policies of the Company and project owners are followed by all project personnel.
• Develops and maintain relationships with peers at clients, architectural and engineering firms and trade partners to ensure successful outcomes of projects.
• Manages closeout and commissioning process tracking and subcontractor / vendor tracking to ensure timely submission of project closeout documentation.

• 2+ years of electrical experience/knowledge of construction, design, and cost management as an Assistant Project Manager of Project Engineer with Commercial, Institutional projects.
• BS in Construction Management, Electrical Engineering or equivalent work experience
• Experience preparing take-offs and estimates for change orders.
• Advanced abilities in reading and interpreting plans and specifications.
• Knowledge of NECA codes and TIA standards.
• In-depth knowledge of NEC and the NFPA codes and has strong problem-solving skills.
• Thorough knowledge of all aspects of construction (technology, equipment, materials, means & methods, etc.) as well as an understanding of Company and industry practices, processes, and standards and their impact on project activities.
• Proficient in Microsoft software (Word, Excel, Outlook, Visio and Power Point), Bluebeam, ChangeOrder, and Accubid, or other estimation software, and BOS (Berg Operating System).
• Excellent verbal and written communication skills.
• Capable of working independently as well as in a team environment.
• Ability to present self in a professional manner and represent the company image.
• Demonstrated track record of leadership and project success.
• Ability to work in fast-paced setting.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• This is largely a sedentary role; however, this role may require the ability to lift files, open filing cabinets and bend or stand to complete other administrative functions.

• This role operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, etc.
• There may be a variety of weather conditions while on jobsites such as rain, snow, heat.
• There may be high noise levels while on jobsites.

Bergelectric is proud to offer a comprehensive benefits package, including medical, dental, vision, and a 401k retirement plan with employer matching.

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Supervisor or their designee.

Bergelectric is a Federal government contractor and subject to the requirements of the Office of Federal Contract Compliance Programs (OFCCP). We have listed the affirmative action laws that we are governed by and their implementing regulations for your easy reference:

• The Vietnam Era Veterans Readjustment Assistant Act of 1974, as amended (41 C.F.R. 60-300)
• Section 503 of the Rehabilitation Act of 1973, as amended (41 C.F.R. 60-741)