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Document Control Assistant Jobs in Spring Valley, NY

Group PMX

Document Control Lead

New York, NY · On-site

$120 - $140K/hr

Document Control Lead Location: NYC On-site Salary: $120-$140K Position Summary The Document Control Lead will oversee document management, records control, and compliance across large-scale ...

Luster National

Document Control Lead

New York, NY · Hybrid

$45 - $67/hr

Support development and maintenance of document control governance materials including procedures, protocols, management plans, and Work Instruction Documents. * Assist with standardization and ...

Luster National

Document Control Lead

New York, NY · On-site

$45 - $67/hr

Support development and maintenance of document control governance materials including procedures, protocols, management plans, and Work Instruction Documents. * Assist with standardization and ...

KPF

Document Controller

New York, NY · On-site

$50K - $60K/yr

... * Assist in the organization and maintenance of project documentation, including construction documents, plans, specifications, RFIs, Submittals and correspondence. * Support the document control ...

CALLAHAN INC

SUPERINTENDENT 1

White Plains, NY · On-site

$65K - $95K/yr

QA/QC: * Assist in creating the project-specific QA/QC management plan * Drive the process for all mockups and quality benchmarks * Schedule, lead and document all area-specific preconstruction and ...

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See Spring Valley, NY salary details

$10

$22

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How much do document control assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for document control assistant in Spring Valley, NY is $22.02, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $25.34 per hour, depending on experience, location, and employer.

What does a document control assistant do?

As a document control assistant, you are responsible for organizing and maintaining a company’s records system. Your duties are to manage, track, and store a variety of electronic and hardcopy documents and records through a file and folder naming structure. Your duties also include maintaining retention for all existing and ongoing documentation. You may be expected to digitize and archive existing documents. Additional responsibilities are to track documents, provide a regular report on their status, and ensure staff takes appropriate action on pending documents and records.

What are the key skills and qualifications needed to thrive as a document control assistant, and why are they important?

To thrive as a Document Control Assistant, you need strong organizational skills, attention to detail, and proficiency in document management processes, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes ISO standards is typically required. Excellent communication, time management, and the ability to work independently make someone stand out in this position. These skills and qualities are crucial for maintaining accurate records, ensuring regulatory compliance, and supporting efficient workflow within an organization.

What are some common challenges faced by document control assistants, and how can they be managed effectively?

Document Control Assistants often encounter challenges such as maintaining version control, ensuring timely retrieval of documents, and adhering to strict compliance standards. To manage these effectively, it's important to stay organized, use document management software proficiently, and maintain clear communication with team members regarding document status and updates. Developing strong attention to detail and establishing standardized filing procedures can also help minimize errors and ensure that documentation is accurate and readily accessible.
More about Document Control Assistant jobs
What are the most commonly searched types of Document Control jobs in Spring Valley, NY? The most popular types of Document Control jobs in Spring Valley, NY are:
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What job categories do people searching Document Control Assistant jobs in Spring Valley, NY look for? The top searched job categories for Document Control Assistant jobs in Spring Valley, NY are:
What cities near Spring Valley, NY are hiring for Document Control Assistant jobs? Cities near Spring Valley, NY with the most Document Control Assistant job openings:
Document Control Assistant jobs near you
Infographic showing various Document Control Assistant job openings in Spring Valley, NY as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 4% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,804 per year, or $22 per hour.

Document Control Lead

Group PMX

New York, NY • On-site

$120 - $140K/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Are you ready to make a meaningful impact? Do you thrive on tackling complex challenges and leveraging your technical expertise to drive results? Do you value working in a supportive and inclusive environment where your professional growth is a top priority? At Group PMX, you'll have the opportunity to enhance your skills through comprehensive training, education, and in-house mentorship. We also encourage active participation in industry trade, business, and professional associations to keep you at the forefront of your field.
Document Control Lead
Location: NYC On-site
Salary: $120-$140K
Position Summary
The Document Control Lead will oversee document management, records control, and compliance across large-scale transportation and programs. This role ensures the accuracy, integrity, and timely distribution of project documentation while supporting regulatory, quality, and contractual requirements. Working closely with project teams, consultants, contractors, and stakeholders, the successful candidate will drive document control best practices and process consistency across the program.
Key Responsibilities
  • Manage and maintain document control processes, standards, and workflows across multiple projects.
  • Oversee intake, distribution, tracking, and storage of project documentation, including RFIs, submittals, drawings, specifications, meeting minutes, and reports.
  • Ensure proper document naming conventions, metadata, version control, and records retention standards.
  • Coordinate document reviews and approvals between internal and external stakeholders.
  • Prepare and maintain document logs, transmittals, reports, and audit records.
  • Perform quality assurance reviews to ensure compliance with project and organizational standards.
  • Support audits, reporting requests, executive briefings, and document retrieval activities.
  • Administer and support document management systems such as SharePoint, Aconex, ProjectWise, Procore, eBuilder, or similar platforms.
  • Develop and maintain document control procedures, work instructions, and governance documentation.
  • Lead closeout documentation efforts, including as-builts, O&M manuals, turnover packages, and project archives.
  • Identify and implement process improvements to enhance efficiency and consistency across programs.

Qualifications
  • 5-10 years of document control, records management, or project administration experience supporting large-scale transportation, infrastructure, construction, engineering, or public-sector projects.
  • Strong understanding of document control practices, version control, metadata management, and records retention requirements.
  • Experience with SharePoint and/or enterprise document management systems (EDMS) such as Aconex, ProjectWise, Unifier, eBuilder, or Procore.
  • Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
  • Excellent organizational, communication, and stakeholder management skills.
  • Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
  • Demonstrated experience developing procedures, work instructions, governance documents, or management plans.
  • Strong attention to detail and commitment to quality and accuracy.
  • Ability to work onsite four days per week.

Preferred Qualifications
  • Experience supporting transportation, transit, rail, or other major capital programs.
  • Experience working with public agencies, government entities, or regulated environments.
  • Associate's or Bachelor's degree in Construction Management, Engineering, Business Administration, or a related field.
  • Familiarity with regulatory documentation, permitting, environmental compliance, or project closeout processes.

One Team. Shared Success.SM At Group PMX, we are more than just a project, program, and construction management company; we are a community of passionate professionals dedicated to delivering innovative solutions and creating collaborative environments that promote better project performance outcomes for our clients and partners. Our core purpose is to build, align, and coordinate high-performance teams around a "project-first thinking culture." We foster a "one team" environment where every team member, from entry-level to senior management, plays a crucial role in our success.
With a portfolio of over 1,000 projects for public, private, and nonprofit owners in buildings, infrastructure, and energy markets, we have a proven track record. Our services are tailored to meet our clients where they are, providing the talent, tools, and technology they need to keep moving forward. Whether managing the execution of projects, offering a suite of support services, or advising during critical project phases, we continuously strive for excellence. Our efforts have been widely recognized, and in 2025, ENR New York named us on its list of Top Contractors for the sixth consecutive year.
Group PMX is a certified MBE, DBE, SBE, and LBE firm.
Group PMX is a proud Equal Opportunity Employer

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