ZipRecruiter

Log In

1

Document Control Assistant Jobs in Portland, ME (NOW HIRING)

Consigli Construction

Project Engineer

Portland, ME · On-site

$76K - $88K/yr

Document Control - Ensure timely and accurate management of all project documentation: * Distribute ... Upload and distribute the punch list through Procore to subcontractors. Assist with coordinating ...

Consigli Construction

Project Engineer

Portland, ME

$76K - $88K/yr

Document Control - Ensure timely and accurate management of all project documentation: * Distribute ... Upload and distribute the punch list through Procore to subcontractors. Assist with coordinating ...

EnerSys

Senior Service Coordinator

Westbrook, ME

... etc. Assist in resolution of order related issues. Coordinate service and installation for ... Follow ISO procedures, document control, and provide general administrative support. * This ...

HiredFirst

Physical Therapist Assistant

Freeport, ME · On-site

$1.0K - $1.2K/wk

Document patient progress and treatment responses accurately * Support patient education and home ... Follow all safety, infection control, and compliance standards What You'll Bring: * Graduate of an ...

A24Group

Travel CNA

Kennebunk, ME · On-site

$21 - $23.50/hr

Agency staff must have completed the original or updated COVID-19 vaccine, or present a documented ... Maintain a safe and clean care environment in accordance with facility infection-control protocols.

previous pagenext page

Showing results 21-40

All JobsDocument Control JobsDocument Control Assistant JobsDocument Control Assistant Jobs in Portland, ME

Document Control Assistant information

See Portland, ME salary details

$10

$22

$31

How much do document control assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for document control assistant in Portland, ME is $22.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.69 and $25.58 per hour, depending on experience, location, and employer.

What does a document control assistant do?

As a document control assistant, you are responsible for organizing and maintaining a company’s records system. Your duties are to manage, track, and store a variety of electronic and hardcopy documents and records through a file and folder naming structure. Your duties also include maintaining retention for all existing and ongoing documentation. You may be expected to digitize and archive existing documents. Additional responsibilities are to track documents, provide a regular report on their status, and ensure staff takes appropriate action on pending documents and records.

What are the key skills and qualifications needed to thrive as a document control assistant, and why are they important?

To thrive as a Document Control Assistant, you need strong organizational skills, attention to detail, and proficiency in document management processes, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes ISO standards is typically required. Excellent communication, time management, and the ability to work independently make someone stand out in this position. These skills and qualities are crucial for maintaining accurate records, ensuring regulatory compliance, and supporting efficient workflow within an organization.

What are some common challenges faced by document control assistants, and how can they be managed effectively?

Document Control Assistants often encounter challenges such as maintaining version control, ensuring timely retrieval of documents, and adhering to strict compliance standards. To manage these effectively, it's important to stay organized, use document management software proficiently, and maintain clear communication with team members regarding document status and updates. Developing strong attention to detail and establishing standardized filing procedures can also help minimize errors and ensure that documentation is accurate and readily accessible.
More about Document Control Assistant jobs
What job categories do people searching Document Control Assistant jobs in Portland, ME look for? The top searched job categories for Document Control Assistant jobs in Portland, ME are:
Document Control Assistant jobs near you
Infographic showing various Document Control Assistant job openings in Portland, ME as of June 2026, with employment types broken down into 1% As Needed, 60% Full Time, 35% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,224 per year, or $21.3 per hour.

Project Engineer

Consigli Construction

Portland, ME • On-site

$76K - $88K/yr

Full-time

Re-posted 16 days ago

Job description

Employment Type: Full-Time
FSLA: Salary/Exempt
Division: Project Management
Department: Project Management
Reports to: Senior Project Manager / Project Executive / Director, Project Executive
Supervisory Duties: Yes
Salary Range: $76,000 - $88,000
The Project Engineer (PE) will be primarily responsible for obtaining, distributing and reporting on critical project information to the project stakeholders. In this role, the PE will coordinate with subcontractors, vendors and consultants. The PE is the on-site expert on the status of submittals, Request for Information (RFIs), materials, safety documentation, drawing updates, and all other relevant project documents. PEs participate in the Consigli Project Engineer Academy, a year-long program designed to give our PEs a leg up in the industry through expert training and continuous development. Through this program, new PEs will gain pertinent industry knowledge and skills while also building their network within Consigli through interactive group activities.
Responsibilities / Essential Functions
  • Document Control - Ensure timely and accurate management of all project documentation:
  • Distribute all design changes/updates to the entire project team and all subcontractors.
  • RFIs: Prepare and submit requests for information to the design team and distribute all responses to the appropriate parties.
  • Submittals: Create and manage the submittal log for the project. Obtain required submittals from subcontractors, review for compliance with the specifications and submit to the design team for review via Procore system software.
  • Safety Documentation: Upload subcontractor safety documentation to Procore. Notify subcontractors of missing paperwork and follow up until it is provided. Conduct safety walk-throughs with Superintendent and Safety Manager.
  • Enrollment, and compliance tracking of subcontractor insurance certificates.
  • Field Reporting: Ensure field activities are tracked and reported to related parties.
  • Punch List: Upload and distribute the punch list through Procore to subcontractors. Assist with coordinating work completion as required and maintain an accurate log of items to be completed.
  • Observations and Field Reports: work with project team to conduct field walks as necessary and compile any corresponding documentation accordingly. Review Design Team field reports and work with required parties to resolve open items and drive resolution.
  • Safety: perform regular safety walks with field and safety staff and record observations.
  • Photos: track project progress with photos of the job site on a regular basis. Photos shall be tagged and uploaded to Procore.
  • Material Delivery: Thorough knowledge of anticipated delivery dates for materials and equipment to the site.
  • Create, update and maintain an accurate material delivery log for all materials and equipment on the project.
  • Obtain current information from subcontractors on a consistent basis regarding the status of their materials and when they are expected onsite.
  • Ensure timely communication of potential delays to the entire project team.
  • Understand and communicate long lead item impacts to the design team during the submittal review process and request expediting of submittal review where required.
  • Material verification on-site: confirm the delivered material corresponds to the submitted material to avoid potential field issues.
  • Project Meetings:
  • Generate and update agendas for the various project meetings with input from the project team.
  • Track project meeting commitments and action items and distribute minutes to project stakeholders in a timely manner.
  • Reporting: report on, at a minimum, submittals, RFI's and critical project issues.
  • Coordinate and support pre-job and subcontractor safety and quality meetings.
  • Collaboration and Coordination:
  • Interface with client and design team throughout the entire project.
  • Develop relationships with all stakeholders on the project.
  • Collaborate with the other team members in establishing and implementing project goals.
  • Management and inventory of job site office consumables.
  • Communicate with subcontractors on a daily basis.

Key Skills
  • Strong ability to work within a team environment.
  • Persistence and strong initiative.
  • Excellent organizational skills
  • Time management/prioritization.
  • Strong communication skills (written and oral).
  • Flexibility and willingness to learn.
  • Critical thinking and desire to solve problems.

Required Experience
  • A bachelor's degree in engineering, Construction Management or Architecture preferred.
  • Prior internship experience is a plus.
  • Basic understanding of construction including schedule logic, budgets and project documentation.
  • Microsoft Office proficiency is required.
  • OSHA 10 Hour and OSHA 30 preferred.
  • Additional experience may include cost management software (Timberline, Sage preferred), scheduling software (Primavera P6 preferred) and construction management software (Procore preferred).

Apply