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Document Control Assistant Jobs in Portland, ME (NOW HIRING)

Consigli Construction

Assistant Project Manager

Portland, ME · On-site

$98K - $108K/yr

Yes Salary Range: $98,000 - $108,000 The Assistant Project Manager (APM) will serve as a vital team ... Oversight/Management of Project Engineer and associated responsibilities including document Control ...

Consigli Construction

Assistant Project Manager

Portland, ME · On-site

$98K - $108K/yr

Yes Salary Range: $98,000 - $108,000 The Assistant Project Manager (APM) will serve as a vital team ... Oversight/Management of Project Engineer and associated responsibilities including document Control ...

The Fitch Company, Inc.

Be Seen First

Electrical Designer

Portland, ME · On-site

$55K - $65K/yr

... Assist with field verification and redline updates as needed • Guide and support junior drafters through review and feedback • Maintain document control standards across projects What you bring ...

Consigli Construction

Project Engineer

Portland, ME · On-site

$76K - $88K/yr

Document Control - Ensure timely and accurate management of all project documentation: * Distribute ... Upload and distribute the punch list through Procore to subcontractors. Assist with coordinating ...

Consigli Construction

Project Engineer

Portland, ME · On-site

$76K - $88K/yr

Document Control - Ensure timely and accurate management of all project documentation: * Distribute ... Upload and distribute the punch list through Procore to subcontractors. Assist with coordinating ...

Consigli Construction

Project Engineer

Portland, ME

$76K - $88K/yr

Document Control - Ensure timely and accurate management of all project documentation: * Distribute ... Upload and distribute the punch list through Procore to subcontractors. Assist with coordinating ...

EnerSys

Senior Service Coordinator

Westbrook, ME

$20 - $25.50/hr

... etc. * Assist in resolving order-related issues * Coordinate service and installation for ... Follow ISO procedures, document control, and provide general administrative support * Track ...

HiredFirst

Physical Therapist Assistant

Freeport, ME · On-site

$1K - $1K/wk

Document patient progress and treatment responses accurately * Support patient education and home ... Follow all safety, infection control, and compliance standards What You'll Bring: * Graduate of an ...

Coastal Manor

CNA-M

Yarmouth, ME · On-site

$29 - $33/hr

... state infection control protocols. Direct Patient Care: * Assist residents with Activities of Daily Living including bathing, dressing & dining and accurately documenting care provided.

MaineTouch LLC

Certified Nursing Assistant (CNA)

Bath, ME · On-site

$18 - $21/hr

Certified Nursing Assistant (CNA) Opportunities Available MaineTouch is hiring Certified Nursing ... Completing required documentation accurately and on schedule * Following infection control, safety ...

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Document Control Assistant information

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How much do document control assistant jobs pay per hour?

As of Jun 14, 2026, the average hourly pay for document control assistant in Portland, ME is $22.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.69 and $25.58 per hour, depending on experience, location, and employer.

What Does a Document Control Assistant Do?

As a document control assistant, you are responsible for organizing and maintaining a company’s records system. Your duties are to manage, track, and store a variety of electronic and hardcopy documents and records through a file and folder naming structure. Your duties also include maintaining retention for all existing and ongoing documentation. You may be expected to digitize and archive existing documents. Additional responsibilities are to track documents, provide a regular report on their status, and ensure staff takes appropriate action on pending documents and records.

What are the key skills and qualifications needed to thrive as a Document Control Assistant, and why are they important?

To thrive as a Document Control Assistant, you need strong organizational skills, attention to detail, and proficiency in document management processes, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes ISO standards is typically required. Excellent communication, time management, and the ability to work independently make someone stand out in this position. These skills and qualities are crucial for maintaining accurate records, ensuring regulatory compliance, and supporting efficient workflow within an organization.

What qualifications do I need to be a document controller?

A document control assistant typically needs a high school diploma or equivalent, with some roles preferring post-secondary education or certifications in document management or quality assurance. Strong organizational skills, attention to detail, proficiency with document management software, and knowledge of industry standards are also important qualifications for the role.

How much do document controllers make?

Document controllers typically earn between $40,000 and $70,000 annually, depending on experience, industry, and location. Entry-level positions may start lower, while experienced professionals with certifications can earn higher salaries, especially in industries like construction or engineering that require strong organizational skills and familiarity with document management systems.

What does a document control assistant do?

A document control assistant manages and organizes company documents, ensuring they are accurate, up-to-date, and properly stored. They often use document management software, track revisions, and support compliance with industry standards and procedures.

What job makes $10,000 a month without a degree?

A Document Control Assistant typically does not earn $10,000 a month without a degree; such high salaries are uncommon in this role. High-paying jobs that can reach this level often require specialized skills, certifications, or experience in fields like sales, real estate, or entrepreneurship. Most roles with this income level usually demand relevant training or industry expertise.

What are some common challenges faced by Document Control Assistants, and how can they be managed effectively?

Document Control Assistants often encounter challenges such as maintaining version control, ensuring timely retrieval of documents, and adhering to strict compliance standards. To manage these effectively, it's important to stay organized, use document management software proficiently, and maintain clear communication with team members regarding document status and updates. Developing strong attention to detail and establishing standardized filing procedures can also help minimize errors and ensure that documentation is accurate and readily accessible.
More about Document Control Assistant jobs
What are popular job titles related to Document Control Assistant jobs in Portland, ME? For Document Control Assistant jobs in Portland, ME, the most frequently searched job titles are:
What job categories do people searching Document Control Assistant jobs in Portland, ME look for? The top searched job categories for Document Control Assistant jobs in Portland, ME are:
Document Control Assistant jobs near you
Infographic showing various Document Control Assistant job openings in Portland, ME as of June 2026, with employment types broken down into 2% As Needed, 83% Full Time, 11% Part Time, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,246 per year, or $22.2 per hour.
Assistant Project Manager

Assistant Project Manager

Consigli Construction

Portland, ME

$98K - $108K/yr

Full-time

Posted 13 days ago

Job description

Employment Type:  Full-Time 

FSLA: Salary/Exempt 

Division: Project Management 

Department:  Project Management 

Reports to:  Project Manager 

Supervisory Duties: Yes 

Salary Range: $98,000 - $108,000

The Assistant Project Manager (APM) will serve as a vital team member while assisting the Senior Project Manager and/or Project Manager on all aspects of a project. APM's will be expected to take on central roles for the oversight of the Project Engineer with a specific focus on document control (RFIs, submittals, material delivery, etc.), subcontractor coordination, design team communication, project reporting and overall representation of Consigli throughout the entirety of the project.

Responsibilities / Essential Functions 
  • Serve as a main point of contact for communication with Owners, OPMs and Design Teams members. 
  • Coordinate and provide input duringweekly meetings with subcontractors, design teams, and owner representatives to resolve field conflicts and drive resolution. 
  • Support project cost and change management process:prepare reportsfor review with other team membersand present at both Owner and internal meetings. 
  • Assist in development of estimates and bid proposals for both lump sum and GMP projects. 
  • Oversight/Management of Project Engineer and associated responsibilities including document Control, RFIs, Submittals, Material Delivery Trackingand Meeting Minutes. 
  • Mentor: support, develop, and train supporting team members, including Project Engineers. 
  • Maintain close relations with subcontractors, including early notification of submittal & material delivery schedule expectations. 
  • Monitor executed subcontracts and insurance certificates; verify contracts and insurance are in place prior tocommencing work. 
  • Coordinate with Project Scheduler to update and distribute project master schedule with input from Superintendent and project team. 
  • Assist the project Superintendent and other team members in the resolution of all critical issues, RFI's, etc. with a focus onquality, cost and schedule; provide documentation as necessary. 
  • Take ownership of thecloseout process: complete and implement project closeout checklist. 
  • Manage close-out documentation (as-builts, O&Ms, warranties, test reports, etc.) for submission to Design Team and Owner. 
  • Manage financial closeout process with subcontractors and Owner. 
  • Punch List: Upload and distribute the punch list through Procore to subcontractors. 
  • Assist with coordinating work completion as required and maintain an accurate log of items to be completed. 
  • Observations and Field Reports: work with project team to conduct field walks as necessary and compile any corresponding documentation accordingly. Review Design Team field reports and work with required parties to resolve open items and drive to resolutions. 
  • Safety: perform regular safety walks with field and safety staff and record observations. 
Key Skills 
  • Strongcommunication skills. 
  • Ability to review, understand and support all change management processes. 
  • Strong initiative and problem-solving abilities. 
  • Ability to multi-task and self-prioritize. 
  • Motivated and driven.  
  • Ability to work in a team environment with a primary focus on collaboration.  
  • Excellent written and verbal presentation skills.
Required Experience
  • A bachelor's degree in engineering, Construction Management or Architecture preferred. 
  • 3 - 5 years' experience within the construction industry in project management or similar role. 
  • OSHA 10 and OSHA-30 preferred. 
  • Additional proficiencies may includecost management software (Timberline, Sage preferred), scheduling software (Primavera P6 preferred) and construction management software (Procore preferred).

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