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Document Control Assistant Jobs in Portland, ME (NOW HIRING)

Consigli Construction

Assistant Project Manager

Portland, ME · On-site

$98K - $108K/yr

Yes Salary Range: $98,000 - $108,000 The Assistant Project Manager (APM) will serve as a vital team ... Oversight/Management of Project Engineer and associated responsibilities including document Control ...

Consigli Construction

Assistant Project Manager

Portland, ME · On-site

$98K - $108K/yr

Yes Salary Range: $98,000 - $108,000 The Assistant Project Manager (APM) will serve as a vital team ... Oversight/Management of Project Engineer and associated responsibilities including document Control ...

Vantage Point Recruiting

Quality Engineer

Auburn, ME

$77K - $100K/yr

Drive the implementation and ongoing administration of the document control system to ensure ... changes. * Assist in preparation and submission of Production Part Approval Process (PPAP ...

Legacy Talent Search

Quality Engineer

Biddeford, ME

$80K - $100K/yr

... document control activities. · Support and maintain the Quality Management System, including ... Assist with commissioning new manufacturing facilities by translating customer requirements into ...

Fiber Materials

Quality Engineer

Biddeford, ME · On-site

$75K - $97K/yr

Coordinate FMI and supplier quality requirements to ensure proper flow down to vendors; assist in ... Support FMI's QMS including supplier management, auditing & document control IAW AS9100

Consigli Construction

Project Engineer

Portland, ME · On-site

$76K - $88K/yr

Document Control - Ensure timely and accurate management of all project documentation: * Distribute ... Upload and distribute the punch list through Procore to subcontractors. Assist with coordinating ...

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Document Control Assistant information

See Portland, ME salary details

$10

$22

$31

How much do document control assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for document control assistant in Portland, ME is $22.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.69 and $25.58 per hour, depending on experience, location, and employer.

What does a document control assistant do?

As a document control assistant, you are responsible for organizing and maintaining a company’s records system. Your duties are to manage, track, and store a variety of electronic and hardcopy documents and records through a file and folder naming structure. Your duties also include maintaining retention for all existing and ongoing documentation. You may be expected to digitize and archive existing documents. Additional responsibilities are to track documents, provide a regular report on their status, and ensure staff takes appropriate action on pending documents and records.

What are the key skills and qualifications needed to thrive as a document control assistant, and why are they important?

To thrive as a Document Control Assistant, you need strong organizational skills, attention to detail, and proficiency in document management processes, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes ISO standards is typically required. Excellent communication, time management, and the ability to work independently make someone stand out in this position. These skills and qualities are crucial for maintaining accurate records, ensuring regulatory compliance, and supporting efficient workflow within an organization.

What are some common challenges faced by document control assistants, and how can they be managed effectively?

Document Control Assistants often encounter challenges such as maintaining version control, ensuring timely retrieval of documents, and adhering to strict compliance standards. To manage these effectively, it's important to stay organized, use document management software proficiently, and maintain clear communication with team members regarding document status and updates. Developing strong attention to detail and establishing standardized filing procedures can also help minimize errors and ensure that documentation is accurate and readily accessible.
More about Document Control Assistant jobs
What job categories do people searching Document Control Assistant jobs in Portland, ME look for? The top searched job categories for Document Control Assistant jobs in Portland, ME are:
Document Control Assistant jobs near you
Infographic showing various Document Control Assistant job openings in Portland, ME as of June 2026, with employment types broken down into 1% As Needed, 60% Full Time, 35% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,224 per year, or $21.3 per hour.

Assistant Project Manager

Consigli Construction

Portland, ME

$98K - $108K/yr

Full-time

Re-posted 6 days ago

Job description

Employment Type:  Full-Time 

FSLA: Salary/Exempt 

Division: Project Management 

Department:  Project Management 

Reports to:  Project Manager 

Supervisory Duties: Yes 

Salary Range: $98,000 - $108,000

The Assistant Project Manager (APM) will serve as a vital team member while assisting the Senior Project Manager and/or Project Manager on all aspects of a project. APM's will be expected to take on central roles for the oversight of the Project Engineer with a specific focus on document control (RFIs, submittals, material delivery, etc.), subcontractor coordination, design team communication, project reporting and overall representation of Consigli throughout the entirety of the project.

Responsibilities / Essential Functions 
  • Serve as a main point of contact for communication with Owners, OPMs and Design Teams members. 
  • Coordinate and provide input duringweekly meetings with subcontractors, design teams, and owner representatives to resolve field conflicts and drive resolution. 
  • Support project cost and change management process:prepare reportsfor review with other team membersand present at both Owner and internal meetings. 
  • Assist in development of estimates and bid proposals for both lump sum and GMP projects. 
  • Oversight/Management of Project Engineer and associated responsibilities including document Control, RFIs, Submittals, Material Delivery Trackingand Meeting Minutes. 
  • Mentor: support, develop, and train supporting team members, including Project Engineers. 
  • Maintain close relations with subcontractors, including early notification of submittal & material delivery schedule expectations. 
  • Monitor executed subcontracts and insurance certificates; verify contracts and insurance are in place prior tocommencing work. 
  • Coordinate with Project Scheduler to update and distribute project master schedule with input from Superintendent and project team. 
  • Assist the project Superintendent and other team members in the resolution of all critical issues, RFI's, etc. with a focus onquality, cost and schedule; provide documentation as necessary. 
  • Take ownership of thecloseout process: complete and implement project closeout checklist. 
  • Manage close-out documentation (as-builts, O&Ms, warranties, test reports, etc.) for submission to Design Team and Owner. 
  • Manage financial closeout process with subcontractors and Owner. 
  • Punch List: Upload and distribute the punch list through Procore to subcontractors. 
  • Assist with coordinating work completion as required and maintain an accurate log of items to be completed. 
  • Observations and Field Reports: work with project team to conduct field walks as necessary and compile any corresponding documentation accordingly. Review Design Team field reports and work with required parties to resolve open items and drive to resolutions. 
  • Safety: perform regular safety walks with field and safety staff and record observations. 
Key Skills 
  • Strongcommunication skills. 
  • Ability to review, understand and support all change management processes. 
  • Strong initiative and problem-solving abilities. 
  • Ability to multi-task and self-prioritize. 
  • Motivated and driven.  
  • Ability to work in a team environment with a primary focus on collaboration.  
  • Excellent written and verbal presentation skills.
Required Experience
  • A bachelor's degree in engineering, Construction Management or Architecture preferred. 
  • 3 - 5 years' experience within the construction industry in project management or similar role. 
  • OSHA 10 and OSHA-30 preferred. 
  • Additional proficiencies may includecost management software (Timberline, Sage preferred), scheduling software (Primavera P6 preferred) and construction management software (Procore preferred).

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