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Document Control Assistant Jobs in Oceanside, CA

Adecco

Senior Document Quality Control

San Diego, CA · On-site

$35 - $45/hr

This is a great opportunity to further your existing skills for our Senior Document Quality Control while learning new ones to assist you in your career. The best part is you would be joining a ...

C.W. Driver

Assistant Project Manager

San Diego, CA · On-site

The Assistant Project Manager (APM) supports the Project Manager and project team in the ... Support and manage procurement tracking, submittals, and document control. * Attend and represent ...

PSG Global Solutions

Project Assistant

San Diego, CA

Providing training/support on SharePoint Document Control system Providing support via phone/email to contractors and SDGE team Collecting and Distributing AsBuilts/Drawings (both electronic and hard ...

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How much do document control assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for document control assistant in Oceanside, CA is $22.48, according to ZipRecruiter salary data. Most workers in this role earn between $17.88 and $25.87 per hour, depending on experience, location, and employer.

What does a document control assistant do?

As a document control assistant, you are responsible for organizing and maintaining a company’s records system. Your duties are to manage, track, and store a variety of electronic and hardcopy documents and records through a file and folder naming structure. Your duties also include maintaining retention for all existing and ongoing documentation. You may be expected to digitize and archive existing documents. Additional responsibilities are to track documents, provide a regular report on their status, and ensure staff takes appropriate action on pending documents and records.

What are the key skills and qualifications needed to thrive as a document control assistant, and why are they important?

To thrive as a Document Control Assistant, you need strong organizational skills, attention to detail, and proficiency in document management processes, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes ISO standards is typically required. Excellent communication, time management, and the ability to work independently make someone stand out in this position. These skills and qualities are crucial for maintaining accurate records, ensuring regulatory compliance, and supporting efficient workflow within an organization.

What are some common challenges faced by document control assistants, and how can they be managed effectively?

Document Control Assistants often encounter challenges such as maintaining version control, ensuring timely retrieval of documents, and adhering to strict compliance standards. To manage these effectively, it's important to stay organized, use document management software proficiently, and maintain clear communication with team members regarding document status and updates. Developing strong attention to detail and establishing standardized filing procedures can also help minimize errors and ensure that documentation is accurate and readily accessible.

How much do document control assistants make?

Document control assistants typically earn between $35,000 and $55,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced professionals with certifications can earn higher salaries, especially in industries like construction or engineering that require strong organizational skills and familiarity with document management software.

Is a document control assistant an in-demand job?

The role of a document control assistant is generally in demand across industries such as construction, manufacturing, and engineering, where managing and organizing technical documents is essential. Employment opportunities depend on industry growth and company size, with skills in document management systems like SharePoint or Aconex often preferred.
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Document Control Assistant jobs near you
Infographic showing various Document Control Assistant job openings in Oceanside, CA as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 3% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $46,762 per year, or $22.5 per hour.

Document Control Specialist II

Hill International

San Diego, CA • On-site

$60K - $90K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 7 days ago

Job description


Hill International is seeking a Document Control Specialist II in San Diego, California
Responsibilities
  • Act as a liaison between administrative staff, project managers, and team members.
  • Create and update program and project team documents and subsequent versions for multiple programs.
  • Integrate known processes into Standard Operating Procedures (SOP).
  • Responsible for records management from initiation to archival.
  • Create routine and as needed reports, such as summary of outstanding items in project/program, key milestones and close out preparation.
  • Coordinate tasks with other Document control Specialist.
  • Analyze project documentation for compression opportunities and identify developing problem areas for close out.
  • Advise management of risks that may affect projects and reporting.
  • Communicate timely and effectively with clients and stakeholders.
  • Adhere to the prescribed Standards, SLAs, and templates.
  • Reports project and updates of group directly to manager & other key stakeholders.
  • Collaborate with stakeholders to create and refine best practices.
  • Support project management team to maintain timely and effective change management process, procedures.
  • Create summary and detailed project reports for management and project team members including analysis any delays, outstanding process and procedures.
  • Assess gaps and key requirements for meeting deadlines.
  • Monitor and facilitate business process improvement changes or process changes in DMS.
  • Provide consistent and standardized training for all new / existing team participants.
  • Act as an "agent for change" in the company's DMS implementation and complete transition.
  • Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies.
  • Perform daily document management tasks such as naming and tagging documents, enforcing document management protocols.
  • Provide mentorship to Document control Assistant/Trainer.
  • Support continuous improvement activities and change management.

Qualifications
  • High school graduate required.
  • Bachelor's degree in construction management, engineering, or related field from accredited program or equivalent years of experience.
  • 2-4+ years of direct work experience with a degree, or 4-8 years direct or relevant experience without degree.
  • Act as a liaison between administrative staff, project managers, and team members.
  • Have excellent SharePoint online skills including trouble shooting file transfers.
  • SharePoint permissions experience with access and distribution groups.
  • Understand the lifecycle of documents of record.
  • Basic understanding of Power Automate workflows.
  • Responsible for projects or portfolio worth $1 - 10 million and has experience with EPC projects.
  • Proficient in Office 365 and Document management system such as SharePoint Online, Procore, Oracle unifier, OpenText, etc.
  • Communicate effectively to a diverse audience of different levels of education and expertise verbally and in writing; able to present to a large audience; works well in one-on-one and group settings requiring excellent interpersonal skills.
  • Hybrid work schedule; must be local to San Diego.

The salary range for this position is $60,000 - $90,000. The offered salary will be based on the applicants qualifications, education, experience and work location.
Depending upon your employment status, Hill's comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.
About Us
Hill International, with more than 4,400+ professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at www.hillintl.com.
Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.
Hill is a GISI Consulting Group company, part of the Global Infrastructure Solutions, Inc. (GISI) family of companies. Learn more about GISI Consulting Group at www.gisiconsulting.com.
Hill International is an Equal Opportunity Employer/Veteran/Disabled
Note: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.
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