Document Control Assistant Jobs in Newark, NJ (NOW HIRING)

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

The Operations Risk and Control, AVP will be responsible for assisting with the duties of the BURM (Business Unit Risk Manager) for Operations. The associate will be responsible for key aspects related to issue management, risk assessments, control testing, risk metric reporting, documenting loss events, and assisting operations business lines with internal audits and/or RCSA's.
Responsibilities

Completing Issue Closure Templates

• Issue Management -
  • Assist with the support remediation of gaps via remediation plans that adhere to issues management mandates: timely issue and corrective action submission, accurate root cause identification, corrective action monitoring, on time closure, no failed validations, and no repeat issue
  • Assist and participate in the identification of issues and partner with stakeholders in opening issues (Audit/Compliance/Management Identified)

Acquiring the necessary management approvals

• Assist with Project Managing the Issue/Action Plans for the following Key Issues (e.g. Registration of EUCs for MUSA Operations, Record Retention)
• Maintaining Open Page Records (Progress Status Updates, Linking Issues To Risk and Controls, Losses, etc)
• Risk Assessments
• Assist with the execution of front-line risk assessment activities (ad hoc Risk/Controls review, all components of the Risk and Control Self-Assessments (RCSA), Fraud Assessments, Third Party Vendor Assessments, Scenario Analysis, Monthly Risk Reporting)
• Understanding of Risk Taxonomy's, Inherent Risk Rationales, Proper Control Descriptions, Basel Risk Categories

Control Testing

• Support Control Testing Team gather necessary samples needed to test controls
• Rewrite controls to meet control description requirement
• Metrics & Reporting
  • Prepare risk reporting, risk analysis and risk mitigation recommendations including control environment performance and risk management plans in place for critical issues
  • Prepare key risk management reporting such as (e.g. Risk Management Business Review (MBR), Risk Metric Reporting, Issue Management Reporting)
  • Assist with creation/tacking/management of MUSA Operations SLA Metrics between Front Office and MUSA Operations
  • Assist with Monthly Trigger Event Reporting
• Risk Event Losses
  • Identify/Report/Track Risk Events and Report to Operational Risk Management (ORM) Team
  • Monitor and evaluate emerging risk, internal operational trends, and external risk events for potential impact to control environment
• Audit/Compliance
  • Assist in Preparation/Maintenance/Tracking of Audit/Compliance Calendar
  • Mitigate Audit Issues and Draft Management Action Plans
• Other:
  • Support management to generate various metrics reports for senior management and board level committees
• Assist in sustaining the operational risk and control framework and ensuring MUSA Operations is aligned with Bank Policy's

Qualifications

• 2-5 years' of demonstrated experience with Operations Risk and Control design, including Risk and Control Self-Assessments (RCSA),
• Bachelor's degree is required in risk management, finance, business, information systems,or equivalent field.
• Demonstrated analytical, critical thinking, and problem-solving capabilities, with an iterative approach to identifying solutions and driving decisions
• Proven ability to manage multiple priorities simultaneously, work independently with limited oversight, and deliver high-quality results from inception to completion
• Strong communication and stakeholder management skills, including the ability to present, influence, and serve as a trusted advisor across multiple disciplines
• Effective listening skills with the ability to ask thoughtful questions and continuously learn through hands-on experience
• Strong organizational and conceptual skills, with attention to detail and operational excellence
• Technology-savvy, leveraging tools and systems to improve efficiency and outcomes
• Demonstrates integrity, professionalism, and accountability in all interactions and decisions

The typical base pay range for this role is between $101K - $132K depending on job-related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.

MUFG Benefits Summary

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any.The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.