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Document Control Assistant Jobs in Newark, NJ (NOW HIRING)

KPF

Document Controller

New York, NY · On-site

$50K - $60K/yr

... * Assist in the organization and maintenance of project documentation, including construction documents, plans, specifications, RFIs, Submittals and correspondence. * Support the document control ...

MW Industries

Quality Control Coordinator

Fairfield, NJ · On-site

$20.25 - $27.75/hr

Maintain controlled quality records and ensure documents are properly scanned, filed, and electronically archived. * Assist with document control activities including revisions, distribution, and ...

MW Industries

Quality Control Coordinator

Fairfield, NJ · On-site

$20.25 - $27.75/hr

Maintain controlled quality records and ensure documents are properly scanned, filed, and electronically archived. * Assist with document control activities including revisions, distribution, and ...

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All JobsDocument Control JobsDocument Control Assistant JobsDocument Control Assistant Jobs in Newark, NJ

Document Control Assistant information

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How much do document control assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for document control assistant in Newark, NJ is $22.72, according to ZipRecruiter salary data. Most workers in this role earn between $18.08 and $26.15 per hour, depending on experience, location, and employer.

What does a document control assistant do?

As a document control assistant, you are responsible for organizing and maintaining a company’s records system. Your duties are to manage, track, and store a variety of electronic and hardcopy documents and records through a file and folder naming structure. Your duties also include maintaining retention for all existing and ongoing documentation. You may be expected to digitize and archive existing documents. Additional responsibilities are to track documents, provide a regular report on their status, and ensure staff takes appropriate action on pending documents and records.

What are the key skills and qualifications needed to thrive as a document control assistant, and why are they important?

To thrive as a Document Control Assistant, you need strong organizational skills, attention to detail, and proficiency in document management processes, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes ISO standards is typically required. Excellent communication, time management, and the ability to work independently make someone stand out in this position. These skills and qualities are crucial for maintaining accurate records, ensuring regulatory compliance, and supporting efficient workflow within an organization.

What are some common challenges faced by document control assistants, and how can they be managed effectively?

Document Control Assistants often encounter challenges such as maintaining version control, ensuring timely retrieval of documents, and adhering to strict compliance standards. To manage these effectively, it's important to stay organized, use document management software proficiently, and maintain clear communication with team members regarding document status and updates. Developing strong attention to detail and establishing standardized filing procedures can also help minimize errors and ensure that documentation is accurate and readily accessible.

How much do document control assistants make?

Document control assistants typically earn between $35,000 and $55,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced professionals with certifications can earn higher salaries, especially in industries like construction or engineering that require strong organizational skills and familiarity with document management software.

Is a document control assistant an in-demand job?

The role of a document control assistant is generally in demand across industries such as construction, manufacturing, and engineering, where managing and organizing technical documents is essential. Employment opportunities depend on industry growth and company size, with skills in document management systems like SharePoint or Aconex often preferred.
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Document Control Assistant jobs near you
Infographic showing various Document Control Assistant job openings in Newark, NJ as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, 3% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $47,262 per year, or $22.7 per hour.

Document Control Specialist (Office Engineer) - Rail and Transit

Parsons Corporation

New York, NY • On-site

$103K - $181K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 10 days ago

Parsons rating

7.7

Company rating: 7.7 out of 10

Based on 46 frontline employees who took The Breakroom Quiz

268th of 451 rated engineering

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.
Job Description:
Do you excel at document control and have experience supporting large scale, complex construction projects and/or engineering teams? If so, consider joining our team! Parsons is seeking a local Senior Document Control Specialist to support our portfolio of projects.
DUTIES AND RESPONSIBILITIES:
  • Support capital and non-capital rail-transit projects by applying appropriate and proper electronic document archiving procedures
  • Develop and maintain projects files
  • Follow the file naming convention
  • Assist and consultant staff in retrieving needed documents from electronic file archives
  • Perform quality control checks to ensure that digital files are Complete, Legible, Oriented correctly, Named consistently with the file naming convention, and Archived consistently with the file directory structure convention
  • Scan hard copy historical documents into a digital format and save the scanned documents in the appropriate digital folder, in accordance with the digital file structure provided by the client
  • Take the lead on maintaining all record as-built drawings, design drawings, standard drawings, as-is drawings, and contract close out documents in accordance with the policies and procedures set forth
  • Coordinate with the project team, contractors, consultants, and Information Technology (IT) department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final repository
  • Perform additional assignments as directed

EDUCATION/EXPERIENCE:
  • Bachelor's degree preferred
  • 10+ years of related work experience with at least 8+ years in document controls
  • Experience working with documents, hard copy and digital, and file management
  • High level of proficiency with Microsoft Office applications
  • Strong organizational skills
  • Experience performing quality control checks
  • Ability to clearly and professionally communicate both verbally and written
  • Ability to follow directions after receiving the project orientation criteria and work flow instructions
  • Attention to detail
  • Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information is preferred
  • Experience working with SharePoint is preferred

Security Clearance Requirement:
None
This position is part of our Critical Infrastructure team.
For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions-and to help them see what's next!
Salary Range: $103,500.00 - $181,100.00
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!
Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.

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