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Document Control Assistant Jobs in El Sobrante, CA

PTS Advance is looking for a local Document Control Clerk to support refinery maintenance operations by managing technical documentation, systems, and data essential to equipment reliability and ...

Maintain spare parts lists and assist with procurement tracking * Track and report equipment ... Maintain document control systems (e.g., Livelink), including scanning, indexing, and distribution

What You'll Do: * Manage day-to-day document control operations in Arena, including creating ... Ability to train and assist cross-functional users on document release best practices, Arena ...

What You'll Do: * Manage day-to-day document control operations in Arena, including creating ... Ability to train and assist cross-functional users on document release best practices, Arena ...

Document Control * Assist with project set-up and maintain and manage comprehensive project document controls. * Assist with project start up and close-out meeting requirements, and coordination of ...

Geotechnical Project Assistant

Concord, CA · On-site

$28.93 - $40.63/hr

Provide project delivery support including document control and administration, project tracking ... Responsibilities * Assist project/program manager with resource management and resource assignment.

Provide training and coaching to Documentation Specialists. * Assist in the coordination of the document control activities to meet departmental goals and project deadlines. * Deliver Windchill ...

Salary: $25/hour Administrative Assistant (Part-Time) Location: San Ramon, CA (Hybrid) Schedule ... Perform document control activities including scanning, file conversion, formatting, PDF assembly ...

Administrative Assistant (Part-Time) Location: San Ramon, CA (Hybrid) Schedule: Part-Time Hours ... Perform document control activities including scanning, file conversion, formatting, PDF assembly ...

Provide project delivery support including document control and administration, project tracking ... A valid driver's license with acceptable violation history may be required. * Assist project ...

Administration and tracking of Risk Team actions and initiatives, and document control * Assist in the production of annual Risk Department Business Plans * Lead or support the development of new ...

Administration and tracking of Risk Team actions and initiatives, and document control * Assist in the production of annual Risk Department Business Plans * Lead or support the development of new ...

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Document Control Assistant information

See El Sobrante, CA salary details

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How much do document control assistant jobs pay per hour?

As of Aug 5, 2026, the average hourly pay for document control assistant in El Sobrante, CA is $23.43, according to ZipRecruiter salary data. Most workers in this role earn between $18.65 and $26.97 per hour, depending on experience, location, and employer.

What does a document control assistant do?

As a document control assistant, you are responsible for organizing and maintaining a company’s records system. Your duties are to manage, track, and store a variety of electronic and hardcopy documents and records through a file and folder naming structure. Your duties also include maintaining retention for all existing and ongoing documentation. You may be expected to digitize and archive existing documents. Additional responsibilities are to track documents, provide a regular report on their status, and ensure staff takes appropriate action on pending documents and records.

What are the key skills and qualifications needed to thrive as a document control assistant, and why are they important?

To thrive as a Document Control Assistant, you need strong organizational skills, attention to detail, and proficiency in document management processes, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes ISO standards is typically required. Excellent communication, time management, and the ability to work independently make someone stand out in this position. These skills and qualities are crucial for maintaining accurate records, ensuring regulatory compliance, and supporting efficient workflow within an organization.

What are some common challenges faced by document control assistants, and how can they be managed effectively?

Document Control Assistants often encounter challenges such as maintaining version control, ensuring timely retrieval of documents, and adhering to strict compliance standards. To manage these effectively, it's important to stay organized, use document management software proficiently, and maintain clear communication with team members regarding document status and updates. Developing strong attention to detail and establishing standardized filing procedures can also help minimize errors and ensure that documentation is accurate and readily accessible.
What job categories do people searching Document Control Assistant jobs in El Sobrante, CA look for? The top searched job categories for Document Control Assistant jobs in El Sobrante, CA are:
What cities near El Sobrante, CA are hiring for Document Control Assistant jobs? Cities near El Sobrante, CA with the most Document Control Assistant job openings:

Document Control Assistant

Semiserve

Rodeo, CA • On-site

$25 - $28/hr

Full-time

Re-posted 10 days ago


Job description

PTS Advance is looking for a local Document Control Clerk to support refinery maintenance operations by managing technical documentation, systems, and data essential to equipment reliability and regulatory compliance. This position provides day-to-day support for maintenance of documentation processes, SAP data management, and reporting activities. The successful candidate will be detail-oriented, highly organized, and able to effectively manage multiple priorities in a dynamic industrial environment.
Location: Rodeo, CA.
Pay rate: $25-$28 hr. w/benefits
Duration: 12-month assignment (potential for extension) 
Hours: 5/8"s 
LOCAL CANDIDATES ONLY APPLY
Responsibilities:
Managing maintenance documentation processes, including development, review, approval, and distribution of procedures and records
Creating and maintaining letters, procedures, forms, spreadsheets, and reports
Performing data entry and maintaining accurate records in SAP (CMMS), including equipment hierarchy, characteristics, and Bills of Materials (BOMs)
Processing Fiori approval requests for equipment, functional locations, and BOM updates
Maintaining equipment spare parts lists and supporting procurement tracking processes
Preparing daily maintenance and repair documentation packages for supervisors
Working closely with Maintenance Scheduler and Planner on upcoming work orders to ensure Preventive Maintenance (PM) tasks are completed on time, with particular focus on critical equipment such as turbines
Documenting repairs for refinery equipment (e.g., pumps, compressors, turbines, valves, heat exchangers, tanks, and instrumentation)
Analyzing repair reports to identify root causes and assign problem and cause codes
Collecting, tracking, and reporting maintenance and equipment reliability metrics
Managing audit documentation and supporting compliance requirements, including Management of Change (MOC)
Maintaining document control systems (e.g., Livelink), including scanning, indexing, and distributing documents
Managing documentation for newly installed equipment and maintaining manufacturer manuals library
Identifying opportunities to improve documentation workflows and increase efficiency
Performing research and providing documentation support as requested
Coordinating schedules and maintaining tracking tools for equipment, documentation, and repair folders
Communicating effectively with maintenance teams and cross-functional stakeholders
Supporting special projects and additional responsibilities as assigned
Requirements:
Legally authorized to work in the United States
High school diploma or GED equivalent
3 or more years of experience in maintenance support, documentation control, or CMMS administration
Current TWIC Card
Valid Driver's License
Experience with SAP or other Computerized Maintenance Management Systems (CMMS)
Proficiency in Microsoft Office applications, including Excel and Word
Preferred Qualifications:
Experience in refining, petrochemical, or manufacturing environments
Knowledge of maintenance and reliability processes
Experience with document management systems (e.g., OpenText/Livelink)
Familiarity with Management of Change (MOC) processes
Strong analytical and organizational skills
Competencies:
Strong attention to detail and commitment to data accuracy
Effective communication and interpersonal skills
Ability to manage multiple tasks and deadlines
Continuous improvement mindset with focus on efficiency and quality
#INDW

Education:High SchoolEmployment Type: FULL_TIME