Document Assistant Jobs in Austin, TX (NOW HIRING)

A career in transportation is more than bridges, roads, and rail. As we plan, design, and manage projects that move people and goods from Point A to Point B, we create connections that transform our communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we're making an impact around the world.
Your Opportunity
We are seeking an experienced Document Controller to support a large, complex infrastructure design program in Austin, TX. This role is critical to maintaining the integrity, accessibility, and governance of project information across a multi-disciplinary team and multiple stakeholders. The ideal candidate brings a strong command of document control processes, attention to detail, and hands-on experience with Procore and SharePoint in a fast-paced project environment.
This is an opportunity to play a central role in delivering a landmark infrastructure project. You'll work alongside a high-performing team, contribute to establishing best-in-class project controls, and help ensure the successful delivery of a complex, high-visibility program.
Your Key Responsibilities

• Maintain the project's document control system, procedures, and workflows
• Manage the receipt, logging, distribution, and tracking of all incoming and outgoing project documentation
• Ensure documents are properly classified, version-controlled, and stored in accordance with project and client requirements
• Administer and maintain document management platforms, including Procore and SharePoint
• Coordinate with engineering disciplines, project management, and external stakeholders to ensure timely document flow and approvals
• Monitor and report on document status, including review cycles, approvals, and overdue items
• Support configuration and enforcement of naming conventions, metadata standards, and filing structures
• Maintain transmittal logs, document registers, and audit trails
• Assist in onboarding team members on document control procedures and systems
• Support audits and quality assurance processes related to document management

Your Capabilities and Credentials

• 10+ years of document control experience on large infrastructure, transportation, or engineering projects
• Demonstrated experience using Procore and SharePoint as document management systems
• Strong understanding of document control principles, including versioning, workflows, and records management
• Experience supporting multi-disciplinary design teams (civil, structural, systems, etc.)
• High level of organization, accuracy, and attention to detail
• Strong communication skills with the ability to coordinate across diverse teams
• Experience with design-build or progressive design-build projects
• Familiarity with ISO standards or formal quality management systems
• Ability to develop and improve document control processes and workflows
• Positive attitude, good energy, and proven passion.

Education and Experience

• Education: Bachelor's degree required
• Minimum of 10 years of related experience

You will work in an open-concept office setting. Local travel may be required for attending client or public meetings, scoping new assignments, and visiting project sites.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
If you're looking for a career that moves, join our team of professionals who are passionate about the future of transportation.
Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
Primary Location: United States | TX | Austin
Organization: BC-2142 Transpt-US Texas
Employee Status: Regular
Business Justification: New Position
Travel: Yes
Schedule: Full time
Job Posting: 18/05/2026 03:05:15
Req ID: 1005920
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.