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Distribution Administrator Jobs (NOW HIRING)

Two Circles

Payroll Administrator

New York, NY · On-site

$68K - $75K/yr

Support quarterly and annual payroll audits across all North American entities and vendors * Assist with year-end activities including W-2 and T4 preparation and distribution * Administer benefits ...

Two Circles

Payroll Administrator

New York, NY

$68K - $75K/yr

Support quarterly and annual payroll audits across all North American entities and vendors * Assist with year-end activities including W-2 and T4 preparation and distribution * Administer benefits ...

Wurk

IT Support Administrator

$85K - $105K/yr

Configure MS System Center Config Manager for operating system deployment and software distribution * Administer, image, and troubleshoot Windows and Mac endpoints using Intune and Endpoint Manager

Workwear

Distribution Admin Specialist

Whites Creek, TN

$46K - $62K/yr

Workwear Outfitters has a strong legacy of building innovative and authentic market-right products and is a leading supplier of work apparel and footwear for diverse occupations in industries such as ...

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How much do distribution administrator jobs pay per hour?

As of Jul 5, 2026, the average hourly pay for distribution administrator in the United States is $19.56, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $21.15 per hour, depending on experience, location, and employer.

What is the difference between Distribution Administrator vs Warehouse Coordinator?

AspectDistribution AdministratorWarehouse Coordinator
Primary RoleManages distribution logistics, coordinates shipments, and oversees distribution processes.Supervises warehouse operations, inventory management, and storage activities.
Required SkillsLogistics coordination, data entry, communication skills, familiarity with distribution software.Inventory control, organization, forklift operation, and warehouse safety.
Work EnvironmentOffice-based with some warehouse visits, often in distribution centers or logistics firms.Primarily in warehouses or storage facilities.
Common CertificationsLogistics or supply chain certifications, forklift licenses (optional).Forklift certification, safety training, inventory management courses.

The Distribution Administrator focuses on managing the flow of goods from warehouses to customers, emphasizing logistics and coordination. In contrast, the Warehouse Coordinator handles day-to-day warehouse operations, inventory, and storage. Both roles require knowledge of logistics and safety, but their primary responsibilities and work environments differ.

What are Distribution Administrators?

Distribution Administrators are professionals responsible for managing the flow of goods, inventory, and information within a company's supply chain or distribution network. They coordinate shipments, track inventory, process orders, and ensure that products reach their intended destinations efficiently and on time. Their role often involves communicating with vendors, customers, and logistics providers to resolve issues and optimize distribution processes. Attention to detail, good organizational skills, and familiarity with distribution software are important qualities for this job.

What are the key skills and qualifications needed to thrive as a Distribution Administrator, and why are they important?

To thrive as a Distribution Administrator, you need strong organizational abilities, attention to detail, and familiarity with inventory management, typically supported by a relevant diploma or experience in logistics. Proficiency with warehouse management systems (WMS), Microsoft Excel, and ERP software is commonly required. Excellent communication, problem-solving skills, and the ability to multitask efficiently make someone stand out in this role. These skills ensure the accurate, timely, and efficient movement of goods, which is vital for meeting operational targets and customer satisfaction.

What are some common challenges Distribution Administrators face in managing inventory and order fulfillment?

Distribution Administrators often encounter challenges such as coordinating timely shipments, maintaining accurate inventory records, and handling unexpected supply chain disruptions. They work closely with warehouse staff, logistics providers, and sales teams to ensure products are delivered efficiently and customer requirements are met. Effective communication, attention to detail, and proficiency with inventory management software are crucial to overcoming these obstacles and keeping operations running smoothly.
More about Distribution Administrator jobs
What states have the most Distribution Administrator jobs? States with the most job openings for Distribution Administrator jobs include:
What job categories do people searching Distribution Administrator jobs look for? The top searched job categories for Distribution Administrator jobs are:
Distribution Administrator jobs near you
Infographic showing various Distribution Administrator job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 85% Full Time, 11% Part Time, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $40,680 per year, or $19.6 per hour.
Office Administrator (Printing & Distribution)

Office Administrator (Printing & Distribution)

Peoplease

Ontario, CA

$18 - $24.75/hr

Other

Posted 23 days ago

Peoplease rating

9.2

Company rating: 9.2 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

7th of 437 rated business services

Job description

About Peoplease

Peoplease is a leading Professional Employer Organization providing solutions to small and medium size businesses in the blue and gray-collar industries. We transform and enable our clients and partners to achieve their aspirations by providing world-class service, support and administrative solutions in the areas of payroll, human resources, benefits and risk management. At Peoplease, we are connected as People, creating a culture of inclusion & belonging, where Engagement, Integrity, Tenacity, Curiosity, Happy, and Service obsesses is who we are, who we've always been, and continue to be the mindset that guides us to improve every day.

Position Summary

The Office Administrator is responsible for all onsite print production and shipping operations at the location. This is a solo operator role involving the secure printing, packaging, and distribution of payroll checks and related documents in a controlled production environment.

This position supports missioncritical payroll operations by ensuring accuracy, timeliness, compliance, and confidentiality of sensitive materials. The role also provides shipping coordination and basic administrative support, including logistics tracking, supply management, and email communications. Success in this role requires strong attention to detail, the ability to work independently, and comfort operating production equipment while following strict security procedures. This is an on-site position in Ontario, California. 

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Payroll Printing & Distribution

  • Print live payroll checks and related reports
  • Operate highvolume production printers and pressuresealing equipment
  • Perform quality checks for alignment, accuracy, and sequencing
  • Prepare sealed checks for shipment
  • Identify and escalate discrepancies before distribution

Shipping & Logistics

  • Package payroll materials according to internal procedures
  • Create shipments using UPS and FedEx systems
  • Coordinate daily carrier pickups and track deliveries
  • Receive and log incoming supplies (check stock, toner, paper)

Administrative Support

  • Answer, route, and respond to client inquiries via phone or email
  • Monitor shared and individual Outlook inboxes for timesensitive requests
  • Respond to or route emails appropriately
  • Maintain organized records of shipments and correspondence
  • Assist with projects and other duties as assigned

Security & Compliance

  • Maintain strict chainofcustody for checks, MICR toner, and payroll reports
  • Ensure secure storage and handling of confidential materials
  • Follow all SOPs, audit requirements, and compliance protocols
  • Report equipment or environmental issues immediately

Equipment & Work Environment

  • Perform daily startup and shutdown of production equipment
  • Clear jams and perform basic troubleshooting
  • Coordinate vendor service calls as needed
  • Maintain a clean, organized, and secure production space

Business Continuity

  • Crosstrain with backup personnel
  • Assist with offcycle or emergency payroll packaging as needed
Required Qualifications
  • High School Diploma or Equivalent
  • 2+ years of experience in production printing, or mailroom/logistics operations
  • 2+ years of customer service experience
  • Ability to be on-site in Ontario, California office
  • Full-time 8am-5pm PT schedule
  • Strong attention to detail and accuracy
  • Proficiency in Microsoft Outlook, Word, and Excel
  • Experience using UPS and FedEx shipping systems
  • Ability to lift up to 40 lbs
  • Strong timemanagement and organizational skills
  • Ability to work independently and meet deadlines
  • Professional handling of confidential information


Preferred Qualifications
  • Associate's Degree in business or administration
  • Experience in payroll environments
  • Familiarity with payroll platforms (e.g., PrismHR)
  • Experience operating pressure sealers or production print equipment
  • Experience in regulated or compliancedriven environments
Why Join Us?
  • Be part of an innovative and growth-oriented company in the PEO industry. 
  • Opportunity to drive meaningful impact and lead a high-performing team. 
  • Competitive salary and benefits package. 
Work Environment
  • Secure office and production setting
  • Exposure to production equipment noise
  • Standing, lifting, and movement throughout the shift
  • Timesensitive deadlines tied to payroll processing

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