Disposition Manager Jobs in Hawaii (NOW HIRING)

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Develop/implement facility policies/procedures in accordance with VA and VBA policy, National Archives and Records Administration (NARA), and other applicable federal laws and regulations.

Develop standardized file plan and indexing approach to simplify the use, access, and integration of information within the facility.

Receive and utilize training to conduct uniform training for business lines liaisons.

Monitor/audit records created and maintained by business lines.

Maintain a working knowledge of VA/VBA Systems of Records, privacy policy, Freedom of Information Act, Office of Management and Budget, NARA, and other federal laws and regulations.

Ensure facility compliance with VA/VBA policy, NARA, and other applicable federal laws and regulations for records management program. Recommends improvements where applicable.

Facilitate regular interdisciplinary records management committee meetings and participate in other facility committees pertaining to the information life cycle.

Identify/report problems and deficiencies in the records management program for corrective action.

Assist DRMOs/RMTs in identifying resources and responsibilities needed for adequate records management.

Elevate records management practices to facility management in accordance with policy.

Audit records maintained by business lines to ensure work processes and policies are adhered to and documented.

Compile and present results to facility leadership for corrective action.

Work with Regional Counsel, General Counsel, and Information Security Officer (ISO) to research, determine, document, and implement a process for administering legal holds and resumption of records destruction.

Coordinate records management with Records Management Technicians, business lines, and management.

Conduct spot checks to ensure compliance with station shredding policies.

Maintain facilities master file plan, ensuring all records are included.

Ensure departing employees do not remove Federal records from facility custody.

Review contracts involving creation, maintenance, use, storage, or disposal of VA records to ensure inclusion of proper records management language as required by NARA.

Collaborate with Continuity of Operations (COOP) Coordinator (Emergency Preparedness Coordinators) and management to develop, implement, and maintain a disaster preparedness and business continuity program specific to records information. Ensure essential records are identified, inventoried, and protected to continue key functions and activities in an emergency. Identify technologies and trends related to records management (i.e., best practices, advanced techniques, and technology innovations) and recommend changes in procedures.

System of Records and facility point of contact for management of unscheduled records. Works with business line managers, ISSO, DRMOs/RMTs/RLOs, and VBACO Records Manager to request records disposition approval for all unscheduled records. Report noncompliance with document retention requirements to management to initiate corrective/disciplinary action as necessary. Review and approve removal of both paper and electronic documents marked for disposition. Oversee periodic review of sensitized Veteran records to ensure compliance.

Research, analyze, and evaluate data for response to information requests. Assemble, review proposed FOIA packages, keeping abreast of changes regarding disclosure (i.e., court and department decisions, legislative resolutions, or problems encountered within the FOIA program). Analyze appeals from denials of access to records requested under FOIA, and recommend final agency decision on release/non-release of records. Serve as the liaison to external customers and resolve issues.

Process Privacy Act requests; provide guidance on Federal privacy policy and processes; evaluate confidential records that, if released, would constitute an invasion of privacy; evaluate impact of Privacy Act and regulations on the RO's activities; coordinate with internal organizations (i.e., agency IT security office); represent agency on issues related to the Privacy Act; assess privacy risks associated with programs, operations, and technology; ensure compliance with Privacy Act requirements; conduct training on Privacy Act.

Full time, Monday through Friday, 8:00 AM - 4:30 PM

Records and Information Management Specialist; 37606A