Job Posting Title:
Administrative Coordinator
Req ID:
10156420
Job Description:
About the Role & Team
The Administrative Coordinatorsupports theMedia and Production Operationsteamandprovides essential administrative support to help the team stay organized, aligned, and prepared.The ideal candidate is highly organized, detail-oriented,proficientwith technologyandableto manage multiple priorities in a fast-paced environment.This positionhelps create structure behind the scenes so specialists and leaders can focus onthoughtfully planning and executing media and production activities.
This is for an onsite role located in Lake Buena Vista, FL. You will report to the Media & Production Operations Manager.
You Will:
- Provide general office management - keep up with multiple tasks, deadlines, and coordinate and drive responses effectively
- Order office supplies through Casual Buyer, manage purchase orders, partner with vendors, receive and track all deliveries to the office
- Createtemplates and maintain documentssuch as meeting notes,calendars,planning outlines, production trackers, schedules, contact lists, and team resources.
- Organize and maintain shared documents, folders, and files so materials are easy to find, consistently named, and up to date.
- Manageand obtain backstage clearance for non-residents
- Assist media and production specialistsand leaders withplanningtasksasneeded
- Contribute to process improvements that make scheduling, documentation, and file management more consistent and efficient.
You Will Have:
- At least 1 year of experience working in a Walt Disney World Resort location or supporting Disney operations.
- Proficiency with MicrosoftOffice applications, includingOutlook, Word, Excel, PowerPoint, Teams,and OneNote, as well asshared file platforms such as OneDrive or SharePoint; experience with Smartsheetandthe abilityto learn newsystems confidently
- Excellent verbal and written communication skills, with the ability to share information clearly and professionally
- Attention to detail with a focus on accuracy, consistency, and quality of work
- Time management,follow-through, and prioritizationskills,with theflexibilitytoadjust to shiftingdailyneeds
- Organizational skills with the ability to manage multiple schedules, priorities, and detailssimultaneously
- Ability to work effectivelyin a fast-paced environmentwhile adapting tochanging priorities and time-sensitive updates
- Ability to lift, carry, and move itemsweighing10-25 pounds
PreferredQualifications
- Knowledge ofWalt Disney World onstage and backstage operating areas
- Abilitytoconnectrelated informationandbe proactive
- Naturally curious and self-motivated, with a willingness to learn and improve processes
- Strong problem-solving skills with the ability to identify solutions and support timely resolution
- Desire to "solve for yes"with a commitmenttocreatinga welcomingandinclusive environment
Education
Additional Information
Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.
The pay rate for this role in Lake Buena Vista, FL is $20.10 to $25.15 per hour. The base pay actually offered may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience, among other factors. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits, dependent on the level and position offered. To learn more about our benefits visit: https://jobs.disneycareers.com/benefits.
Job Posting Segment:
Commercial Strategy
Job Posting Primary Business:
Sales & Catering (WDW)
Primary Job Posting Category:
Other
Employment Type:
Full time
Primary City, State, Region, Postal Code:
Lake Buena Vista, FL, USA
Alternate City, State, Region, Postal Code:
Date Posted:
2026-08-06