Disclosure Manager Jobs (NOW HIRING)

Job Summary
The Clark County Sheriff is seeking an experienced manager to oversee his public disclosure unit. This Program Manager II (Public Disclosure Manager) directs and manages the Sheriff's Office compliance with the Washington Public Records Act (PRA) and related statutory obligations. This position leads a division-level operation responsible for high-volume, complex, and legally sensitive public disclosure requests, body-worn and dash camera records, litigation support, and records management compliance.
A successful candidate establishes strategic direction, develops policy, manages fiscal and personnel resources, and serves as the Sheriff's Office subject matter expert on public records law. The Public Disclosure Manager exercises independent judgment and broad decision-making authority consistent with County and Sheriff's Office policy and represents the agency in interactions with executive leadership, the Prosecuting Attorney's Office, media, and the public. Serves as the primary advisor to the Sheriff on public records matters.
Incumbents operate with general direction based on broad organizational goals and policies and are accountable for program outcomes, compliance risk mitigation, and service delivery affecting the Sheriff's Office and the community.
This position is governed by State Civil Service laws, which require specific recruitment procedures. This recruitment will be used to create an eligibility list to fill the current position. Please refer to https://www.clark.wa.gov/human-resources/civil-service-process
This posting is open until filled.
Qualifications
A bachelor's degree in public administration, business administration, legal studies, or a closely related field. A master's degree is desired; and or a minimum of five (5) years of progressively responsible experience in public records, records management, legal compliance, or related governmental operations. At least two (2) years of management-level experience supervising professional or technical staff, developing budgets, and leading complex programs is preferred.
Experience in local government and extensive knowledge of Washington State public records law is highly desired.
Knowledge of
Principles and practices of public sector management and administration.
Washington Public Records Act and related case law.
Records retention schedules and records management practices.
Litigation processes and legal documentation requirements.
Budget development, fiscal management, and resource allocation.
Supervisory and personnel management principles.
Risk management and compliance oversight.
Project management methodologies and operational planning.
Computer systems, redaction software, and records management systems.
Ability to
Provide strategic leadership and direction to a division-level program.
Interpret and apply complex laws and regulations to operational decisions.
Exercise independent judgment in high-risk and legally sensitive situations.
Supervise, mentor, and evaluate supervisory and technical staff.
Develop and manage program budgets and long-range planning initiatives.
Communicate effectively, both orally and in writing, with executive leadership, legal counsel, staff, media representatives, and the public.
Analyze complex problems, evaluate alternatives, and implement defensible solutions.
Maintain effective working relationships with County leadership, external agencies, and community stakeholders.
Other Special Requirements
May require a valid driver's license.
Must successfully pass a criminal background check.
Professional certification related to public records or records management (e.g., WAPRO) may be required within a specified timeframe.
SELECTION PROCESS
Application Review - Incomplete applications will not pass the review; attaching a resume and referring to a resume does not substitute for a completed application. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview (Weighted 100%) - Questions will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Minimum passing score of 70% is required. The oral board will consist of a three-to-four-member interview panel who will ask the same position-related, pre-established written questions of all candidates. Panelist evaluations are averaged to determine candidate interview scores.
Eligibility List - Candidate interview scores will be ranked in order of high/low. The Civil Service Commission will review and certify candidates on the eligibility list to be in effect for 12 months from the date of list certification.
Background Investigation - Involves a comprehensive investigation based on information provided by candidates' personal history statements. The investigation will include: a neighborhood check, reference checks, personal interview, work history check, criminal, driving, and financial history checks (from high school forward). The Clark County Sheriff's Office conducts background investigations into candidates for positions in the Sheriff's Office who have satisfactorily completed the Civil Service examination process. The background investigation is a valued component in the overall picture of a candidate. Issues of integrity and ethics are taken very seriously due to our commitment to the community.
Selection Interview: The top five candidates from the eligibility list will be contacted to participate in a selection interview conducted by the Sheriff's Office.
Post Offer Process: The post offer process includes successful completion of a polygraph exam and drug screening.
Preference Points:
Per SB 6157
1) Candidates with full professional proficiency or who is completely fluent as a native speaker in one language other than English will be eligible for 5 percent to be added to their final score.
2) Candidates who have obtained an associate of arts or science degree or higher degree are eligible for 5 percent to be added to their final score.
Veteran's Preference Points*
Washington State law RCW 41.04.010 provides for Veterans' Scoring Criteria status in the examination of applicants for employment provided certain requirements are met. Clark County awards Veterans' Scoring Criteria, in accordance with state law, to veterans honorably released from active military service who meet all statutory requirements until the first appointment. If you are claiming Veterans' Scoring Criteria, you must attach your DD Form 214 Copy 4 to your completed application packet.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES

• Direct, plan, organize, and manage all operations of the Public Disclosure Unit, including strategic planning, program development, and continuous process improvement.
• Develop and implement policies, procedures, and internal controls to ensure compliance with the Washington Public Records Act, retention schedules, case law, and related statutory requirements.
• Review, analyze, and interpret state and federal statutes and case law to establish agency positions regarding disclosure exemptions and risk exposure; provide executive-level consultation to command staff and division leadership.
• Oversee and ensure timely, legally defensible responses to high-volume and complex public records requests, including body-worn camera and dash camera recordings.
• Collaborate closely with the Prosecuting Attorney's Office on litigation involving public records, including preparation of declarations, affidavits, and records for court proceedings.
• Direct quality assurance and review processes to ensure accuracy, consistency, and legal compliance in redactions and records production.
• Develop, administer, and monitor the unit budget; identify and implement cost-effective funding strategies, equipment acquisition, and software systems necessary for unit operations.
• Oversee records preservation requirements, subpoenas, and discovery coordination in civil litigation.
• Lead, supervise, and evaluate supervisory, professional, and technical staff; establish performance standards; provide coaching and corrective action; and foster professional development.
• Develop and deliver agency-wide training on public records law, retention requirements, and disclosure best practices for deputies, supervisors, and professional staff.
• Serve as the Sheriff's Office liaison to County departments, outside agencies, media representatives, and members of the public on public disclosure matters.
• Participate as a management representative on classification review committees, boards of inquiry, and other executive-level committees as assigned.
• Develop and implement continuity of operations planning related to records management and public disclosure functions.
• Perform other related duties as assigned.

WORK ENVIRONMENT
Work is performed primarily in an office setting with a high-volume workload and competing deadlines. The position regularly involves interaction with legal counsel, executive leadership, media representatives, and members of the public, including dissatisfied or adversarial individuals.
The role requires sustained attention to detail, extensive review of written and electronic records, advanced computer use, and frequent verbal and written communication. The position involves significant responsibility for compliance risk management and legal defensibility of agency actions.
Salary Grade
M2.203
Salary Range
$7,722.00 - $10,811.00- per month
Close Date
Open Until FilledRecruiter
Leslie Harrington Smith
Email:
Leslie.HarringtonSmith@clark.wa.gov
Equal Opportunity Employer
Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County's Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.
Employee Benefits and additional compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.
Retirement Information
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.