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Director Administrative Assistant Data Entry Jobs

Kiwall Business Services, Inc.

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Administrative Assistant/ Data Entry Clerk

Fairfax, VA · On-site

$25 - $27/hr

We are seeking a highly organized, detail-oriented, dependable Administrative Assistant/Data Entry ... Monitor the main office email inbox and direct inquiries to the appropriate team members. * Prepare ...

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Data Entry Assistant (Admin)

Knoxville, TN · On-site

Administrative Assistant(Data Entry) Location:2700 Middlebrook Pike, Ste 200 Knoxville, Tennessee Contract: 6+ Months Description: Job Code 73162 * Under general supervision, is responsible for ...

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Director Administrative Assistant Data Entry information

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How much do director administrative assistant data entry jobs pay per hour?

As of Jul 6, 2026, the average hourly pay for director administrative assistant data entry in the United States is $21.08, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.08 per hour, depending on experience, location, and employer.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, with salaries reaching over $70,000 annually in some cases. Factors influencing pay include experience, location, certifications, and the complexity of tasks performed, such as managing executive schedules or handling confidential information.

What does a data entry administrative assistant do?

A data entry administrative assistant is responsible for inputting, updating, and maintaining accurate information in computer systems and databases. They often handle tasks such as organizing files, verifying data accuracy, and using software like Microsoft Excel or specialized data management tools to support office operations.

How much do entry-level admin assistants make?

Entry-level administrative assistants typically earn between $30,000 and $40,000 annually, depending on location and industry. Starting salaries may be lower in some regions, but with experience and skills like data entry and office software, pay can increase over time.

Is EA higher than office manager?

An Executive Assistant (EA) typically reports directly to senior management and handles high-level administrative tasks, often earning higher salaries than an Office Manager, who oversees daily office operations. Salary differences depend on the organization, location, and experience, but EAs generally have more specialized responsibilities and may require advanced skills or certifications. In some cases, an Office Manager's role can be more senior, but usually, EAs are positioned higher in organizational hierarchy and compensation.

What is the difference between Director Administrative Assistant Data Entry vs Administrative Assistant?

AspectDirector Administrative Assistant Data EntryAdministrative Assistant
CredentialsHigh school diploma or equivalent; experience in data entry and administrative supportHigh school diploma or equivalent; basic administrative skills
Work EnvironmentOffice setting, often in corporate or government sectorsOffice environment, various industries
Job FocusOverseeing data entry processes, supporting executive or department needsGeneral administrative tasks, scheduling, correspondence
Common UsageUsed in organizations requiring specialized data management supportCommon in most office settings for routine administrative duties

The main difference between a Director Administrative Assistant Data Entry and an Administrative Assistant lies in scope and responsibility. The Director role emphasizes managing data entry processes and supporting higher-level functions, while the Administrative Assistant handles broader administrative tasks. Both roles require similar credentials but differ in complexity and focus.

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Director Administrative Assistant Data Entry jobs near you
Administrative Assistant/ Data Entry Clerk

Administrative Assistant/ Data Entry Clerk

Kiwall Business Services, Inc.

Fairfax, VA • On-site

$25 - $27/hr

Part-time

Retirement

Posted 25 days ago

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Job description

We are seeking a highly organized, detail-oriented, dependable Administrative Assistant/Data Entry Clerk to support our family owned small fast-paced tax/accounting office in historic Fairfax City. This is a unique, seasonal-flex position. The role requires part-time hours (32 hours per week) from May through January, scaling up to full-time (40+ hours/week) during our peak tax season from February through April. You will perform clerical, data entry and administrative functions on a daily basis.

Key Responsibilities:

  • Front Desk & Client Services (Year-Round)
  • Serve as the first point of contact for clients, both in-person and over the phone, maintaining a warm and professional demeanor.

Tax Season Operations & Document Processing (Feb - April)

  • Receive, scan, and organize confidential client tax documents, ensuring a streamlined flow to tax preparers.
  • Prepare and process client engagement letters, invoices, and tax return assembly.
  • Manage secure digital client portals (ShareFile/Tax Dome).
  • Track project progress, extensions, and filing deadlines to ensure nothing slips through the cracks.
  • Assist with the physical and electronic filing of completed tax returns.

General Administrative Support (Year-Round)

  • Assist with routine office tasks such as copying, printing, binding financial statements, and processing mail.
  • Order and maintain inventory of office supplies and tax processing materials.
  • Perform basic data entry and assist with light bookkeeping tasks when required
  • Manage and maintain the appointment calendar for multiple tax professionals.
  • Monitor the main office email inbox and direct inquiries to the appropriate team members.
  • Prepare items for mailing using Stamps.Com
  • Perform all other office tasks
  • Data entry and reconciling into QuickBooks software

Qualifications:

  • At least 3 years of previous experience in office administration or other related fields
  • Must be available to tansition to a full-time schedule during tax season (Feb-April --with occasional overtime)
  • Ability to prioritize and multitask as there are many deadlines during the months
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Impeccable organizational skills and time management skills with strict commitment to data confidentiality
  • Basic QuickBooks knowledge
  • Work independently
  • Punctual (will be required to open the office in the mornings)
  • Microsoft Office knowledge
  • Ability to quickly learn file sharing portals and electronic signature platforms

Job Type: Part-time

Education:

  • High school or equivalent (Preferred)

Experience:

  • Microsoft Excel: 1 year (Preferred)
  • Data Entry: 2 years (Preferred)
  • Administrative experience: 3 years (Required)

Company Description

We are a family owned small business accounting firm located in the historic district of Fairfax City. We have a staff of two, one tax accountant and the owner who has been doing taxes for over 25 years. We are looking for an administrative assistant who will be supporting both, but mainly the owner. The assistant will also do data entry into QuickBooks for a few clients. We are very personable and down to earth and looking forward to adding another to our team. We have many deadlines so prioritizing and being extremely efficient and working independently are very important.