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Direct Client Virtual Assistant Jobs in Montana (NOW HIRING)

Center for Mental Health

Registered Nurse

Helena, MT · On-site

$61K/yr

Job Duties: * Provides direct client care under the supervision of the Nursing Supervisor ... Ensure adequate stock of supplies. Assist in cost containment through appropriate ordering and ...

Many Rivers Whole Health

Registered Nurse

Helena, MT · On-site

$61K/yr

Job Duties: * Provides direct client care under the supervision of the Nursing Supervisor ... Ensure adequate stock of supplies. Assist in cost containment through appropriate ordering and ...

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Direct Client Virtual Assistant information

What is a direct client virtual assistant?

Direct Client Virtual Assistants are professionals who provide administrative, technical, or creative support to clients remotely, usually working directly for the client rather than through an agency. Their tasks may include scheduling, email management, research, data entry, and more, depending on the client’s needs. Working directly with clients allows Virtual Assistants to build stronger relationships and tailor their services to specific requirements. This role often requires excellent communication, organizational skills, and proficiency with digital tools.

What are the key skills and qualifications needed to thrive as a direct client virtual assistant?

To thrive as a Direct Client Virtual Assistant, you need strong organizational abilities, excellent written and verbal communication, and proficiency in administrative tasks, often supported by experience or a relevant certification. Familiarity with tools like Google Workspace, Microsoft Office, project management platforms (e.g., Asana, Trello), and communication systems such as Slack or Zoom is typically required. Outstanding time management, problem-solving, and interpersonal skills help you stand out in supporting clients remotely. These skills ensure tasks are completed efficiently, client needs are met proactively, and professional relationships are maintained, which is vital for client satisfaction and long-term success.

How does a direct client virtual assistant typically manage communication and collaboration with clients who work in different time zones?

As a Direct Client Virtual Assistant, managing communication across time zones is a common challenge. Most VAs use shared digital tools like project management platforms, cloud-based calendars, and messaging apps to stay organized and responsive. It's standard practice to establish overlapping 'core hours' for real-time communication and clarify expectations regarding response times. Regular check-ins and clear documentation help ensure tasks are completed smoothly, regardless of time differences. This approach fosters trust and reliable collaboration, even when working remotely for clients around the world.

What are popular job titles related to Direct Client Virtual Assistant jobs in Montana?

For Direct Client Virtual Assistant jobs in Montana, the most frequently searched job titles are:

What job categories do people searching Direct Client Virtual Assistant jobs in Montana look for?

The top searched job categories for Direct Client Virtual Assistant jobs in Montana are:

What cities in Montana are hiring for Direct Client Virtual Assistant jobs?

Cities in Montana with the most Direct Client Virtual Assistant job openings:

Direct Client Virtual Assistant jobs near you
Infographic showing various Direct Client Virtual Assistant job openings in Montana as of August 2026, with employment types broken down into 69% Full Time, and 31% Part Time. Highlights an 60% In-person, and 40% Remote job distribution.

Assistant to the Director

Montana State University

Bozeman, MT • On-site

$20.49 - $25.61/hr

Full-time

Re-posted 12 days ago

Montana State University rating

7.1

Company rating: 7.1 out of 10

Based on 30 frontline employees who took The Breakroom Quiz

410th of 621 rated colleges and universities

Job description

Position Details
Position Information
Announcement Number
STAFF - VA - 26341
For questions regarding this position, please contact:
Rachel Norris
rachel.norris@montana.edu406-994-6495
Classification Title
Admin Assoc IV
Working Title
Assistant to the Director
Brief Position Overview
This position will support AHEC/MORH in conducting activities to align with the mission of the department by providing high-level administrative support to the Director while overseeing daily office operations to ensure an organized, efficient, and professional work environment. This role manages executive scheduling, travel, expense reconciliation, HR liaison responsibilities, recruitment coordination, event planning, and comprehensive administrative support to advance departmental effectiveness and compliance with University policies.
Position Number
4M1590
Department
Montana AHEC/Rural Health
Division
College of Nursing
Appointment Type
Classified
Contract Term
Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA
Non-Exempt
Union Affiliation
FOCUS-MFPE
FTE
1.0
Benefits Eligible
Eligible
Salary
$20.49 - $25.61 hourly, commensurate with experience, education, and qualifications
Contract Type
Classified Salary
If other, please specify
Recruitment Type
Open
Position Details
General Statement
The Montana Office of Rural Health and Area Health Education Center (MORH/AHEC) is dedicated to strengthening healthcare across Montana. We work as a unified force to address the unique healthcare challenges facing our state. These foundational investments enable us to pursue additional funding, expand our reach, and ensure rural communities have access to the healthcare training and support they need.
Duties and Responsibilities
  • Serve as Assistant to the Director, providing calendar management, email support, meeting coordination, and task follow-up.
  • Arrange travel for the Director, including transportation, lodging, and itineraries.
  • Process and reconcile travel and business expenses via ChromeRiver, ensuring accuracy and compliance with University financial policies.
  • Manage day-to-day office operations to ensure a well-organized, efficient, and professional work environment.
  • Order office supplies and equipment and coordinate with vendors to support operations.
  • Schedule and coordinate office equipment maintenance, repairs, and service visits.
  • Complete administrative tasks including filing, record-keeping, and updating employee and office documentation.
  • Schedule and support staff meetings and events, both in person and via Zoom or other virtual platforms.
  • Plan and coordinate internal events such as retreats, trainings, and all-staff gatherings.
  • Provide general administrative support to staff and leadership as needed.
  • Serve as the departmental HR Liaison, acting as the primary link between the team and University Human Resources to navigate personnel workflows and ensure departmental compliance.
  • Facilitate the recruitment and hiring process for new employees, including coordinating recruitment searches, scheduling interviews, and ensuring staff have appropriate access to equipment and resources.

Required Qualifications - Experience, Education, Knowledge & Skills
  • Associate's or Bachelor's degree, or equivalent combination of education and relevant administrative experience.
  • 5+ years of experience in office management, executive support, or administrative roles.
  • Strong organizational and time-management skills with the ability to prioritize competing deadlines.
  • Demonstrated professional written and verbal communication skills.

Preferred Qualifications - Experience, Education, Knowledge & Skills
  • Experience supporting senior leadership or serving in an executive assistant role.
  • Familiarity with Montana State University policies, procedures, systems, including ChromeRiver and SmartBuy.
  • Experience coordinating travel, events, meetings, and calendar management on behalf of others.
  • High proficiency with Microsoft Office, Zoom, and related administrative tools.
  • Experience working in a public sector, nonprofit, or university-affiliated organization.

The Successful Candidate Will
  • Effectively coordinate and prioritize a diverse workload to meet time-sensitive deadlines.
  • Demonstrate initiative and the ability to work independently across a wide range of tasks.
  • Maintain a high level of discretion and professionalism when handling sensitive information.
  • Communicate clearly, consistently, and professionally with internal and external stakeholders.
  • Anticipate needs and proactively address issues before they escalate.
  • Stay organized and detail-oriented in a fast-paced, deadline-driven environment.
  • Build strong working relationships with leadership, staff, and external partners.
  • Adapt easily to shifting priorities and changing demands.
  • Take ownership of assigned responsibilities and follow through to completion.
  • Contribute to a positive, supportive, and well-functioning office culture.

Position Special Requirements/Additional Information
This position is contingent upon continued grant funding.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties?
No
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Upon completion of a successful search
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on April 10, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
This position is not eligible for sponsorship.
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

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