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Digital Mailroom Associate Jobs (NOW HIRING)

CGFNS International, Inc

Mailroom Technician

Philadelphia, PA · On-site

$16.25 - $19.25/hr

Mailroom Technician This position is responsible for the accurate and efficient receipt, processing ... Responsibilities include maintaining document integrity, supporting digital imaging processes, and ...

Checkbook

Mailroom Operations Associate

San Mateo, CA · On-site

$18.25 - $21.75/hr

By providing businesses an on-ramp from paper to digital payments, we can effectively onboard ... As a Mailroom Operations Associate, you'll be the superhero behind our daily paper check operations.

AllRight Jobs Inc

Mailroom Associate ARJ/290

Baltimore, MD · On-site

$18 - $19/hr

... digital reports for printing, imaging, and mail operations. - Performs copier maintenance and minor repairs; reports major issues to technicians. - Conducts binding, quality control (QC), and final ...

AllRight Jobs Inc

MO · On-site

$17 - $18/hr

High volume print and mail production - Key Responsibilities: - Operate high volume digital production equipment - Operate mail inserter equipment - Perform mail preparation, packing, and shipping ...

Staples, Inc.

Mail Services Associate

Framingham, MA · On-site

$16.50 - $19.50/hr

Comfort using Microsoft Office, including Excel and Word, along with mailroom and shipping ... High school diploma or GED. * 2+ years of experience in a digital copy and print or manufacturing ...

Staples, Inc.

Mail Services Associate

Framingham, MA · On-site

$16.50 - $19.50/hr

Comfort using Microsoft Office, including Excel and Word, along with mailroom and shipping ... High school diploma or GED. * 2+ years of experience in a digital copy and print or manufacturing ...

The Millennium Group (TMG)

Mail Services Associate

Houston, TX · On-site

$15.25 - $18.25/hr

Per SOP, perform task for digital mail. (sort mail by recipient, Prep mail for scanning and using a ... Provide customer service at the Mailroom service window during core business hours * Prepare and ...

SPS North America

Facility Services Associate

New York, NY · On-site

$20/hr

???? Facilities Services Associate Location: New York, NY 10001 Schedule: Mon - Fri 6:30 am - 3:30 pm or ... digital mailroom solutions, intelligent document processing, reception and concierge services, and ...

SPS North America Inc

Client Service Associate

Roanoke, TX · On-site

$14 - $19.25/hr

Client Service Associate Westlake, Texas, United States Location: Westlake, TX 76262 Schedule: 8:00 ... digital mailroom solutions, intelligent document processing, reception and concierge services, and ...

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Digital Mailroom Associate information

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How much do digital mailroom associate jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for digital mailroom associate in the United States is $17.51, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.27 per hour, depending on experience, location, and employer.

What is the difference between Digital Mailroom Associate vs Mailroom Clerk?

AspectDigital Mailroom AssociateMailroom Clerk
Primary ResponsibilitiesProcessing incoming digital documents, scanning, and managing electronic mailReceiving, sorting, and distributing physical mail and packages
Work EnvironmentOffice setting with digital systemsPhysical mailroom or office environment
Required SkillsBasic computer skills, familiarity with document management softwareOrganizational skills, attention to detail, physical handling
Common CertificationsNone typically required, some digital or IT certifications beneficialNone typically required

While both roles involve handling mail, the Digital Mailroom Associate focuses on managing electronic documents and digital workflows, whereas the Mailroom Clerk handles physical mail and packages. The digital role requires familiarity with digital tools, while the traditional role emphasizes physical organization and distribution.

What are popular job titles related to Digital Mailroom Associate jobs?

For Digital Mailroom Associate jobs, the most frequently searched job titles are:

Infographic showing various Digital Mailroom Associate job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 68% Full Time, 28% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $36,426 per year, or $17.5 per hour.

Mailroom Technician

Philadelphia, PA • On-site

CGFNS International, Inc
Education Programs Administration • 201 - 500 employees
Learn more about CGFNS International, Incexternal

$16.25 - $19.25/hr

Other

Posted 21 days ago

Job description

Mailroom Technician

This position is responsible for the accurate and efficient receipt, processing, imaging, and distribution of mail and documents within TruMerit. The role supports specialized operational workflows by ensuring that all incoming and outgoing materials are handled according to established procedures. Responsibilities include maintaining document integrity, supporting digital imaging processes, and contributing to the overall effectiveness of the department through collaboration and adherence to quality standards. The position operates in a culturally diverse, team-based environment and requires attention to detail, organizational skills, and adaptability to evolving operational needs.

Essential Functions

  • Receive, sort, timestamp, and batch incoming mail.
  • Open, inspect, and prepare documents for imaging.
  • Scan documents using imaging equipment/software, ensuring high-quality images are imported into company systems.
  • Process documents received via eMedia (syllabi, course descriptions, etc.).
  • Edit and quality-check scanned images for clarity and accuracy.
  • Ensure scanned documents are successfully transferred to the appropriate platform (SharePoint).
  • Maintain a working knowledge of software systems used in operational programs.
  • Operate and troubleshoot mailroom and office equipment.
  • Document accuracy and location.
  • Respond to QuickBase tickets regarding imaging errors and document locations.
  • Maintain physical documentation retention and policy.
  • Onboard new users to the Digital Credentials Exchange (DCE) when requested by user.
  • Perform additional office duties as assigned to support departmental operations.

Competencies

  • Proficiency in PC operation and Microsoft Office Suite; experience with Salesforce is a plus.
  • Experience operating document scanning/imaging equipment preferred.
  • Knowledge of USPS, FedEx, and other carrier operations preferred.
  • Familiarity with order/shipping fulfillment software is an asset.
  • High degree of accuracy and attention to detail.
  • Strong organizational, communication, and problem-solving skills.
  • Ability to work effectively in a team-based, production-driven environment.

Work environment

  • Onsite office environment in Philadelphia, PA.
  • Team-based, production-driven setting.
  • Frequent use of computers and office equipment.

Physical demands

  • Ability to move about the office, including stair use, to access files, equipment, and attend meetings.
  • Frequent use of computers, including screen viewing, mouse, and keyboarding.
  • Ability to move, transport, or reposition files and materials; lift and carry up to approximately 25 pounds independently.

Travel required

Travel may be necessary for meetings, training, or special projects.

Required education and experience

  • High school diploma or GED required; some college preferred.
  • Experience operating document scanning/imaging equipment preferred.
  • Knowledge of USPS, FedEx, and other carrier operations preferred.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Affirmative Action/EEO statement

TruMerit, formerly CGFNS International, Inc., is an equal opportunity employer committed to inclusion and diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.

TruMerit, formerly CGFNS International, Inc., will not discriminate against or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants.

Reasonable accommodation is available for applicants with disabilities or religious needs.

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