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Development Operations Assistant Jobs in Pennsylvania

Oxenham Group

Operations Assistant

Conneautville, PA · On-site

We are looking for a Manufacturing Operations & Engineering Assistant to support the day-to-day ... development, materials, suppliers, and manufacturing processes Skills / Requirements • Strong ...

New

Brenntag

Operations Assistant

Reading, PA · On-site

Serve as a point of contact between operations, management, and cross-functional teams. * Assist ... Individual development, on-the-job training, and development programs designed to help our ...

Brenntag AG

Operations Assistant

Reading, PA · On-site

Serve as a point of contact between operations, management, and cross-functional teams. * Assist ... Individual development, on-the-job training, and development programs designed to help our ...

AEG

Operations Assistant (Part-Time)

Philadelphia, PA · On-site

$18/hr

... development. We aim to help young professionals grow personally and be successful in different ... As our Operations Assistant, you'll help create a space where members of all backgrounds and ...

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Development Operations Assistant information

What is a development operations assistant?

Development Operations Assistants support fundraising, donor relations, and administrative functions within nonprofit or educational organizations. They often help manage donor databases, process gifts, coordinate events, and assist with communication efforts. Their role is crucial in ensuring that the development team operates smoothly and efficiently, helping to maximize fundraising efforts and maintain positive relationships with supporters.

What are the key skills and qualifications needed to thrive as a development operations assistant?

To thrive as a Development Operations Assistant, you need strong organizational skills, attention to detail, and a background in fundraising or nonprofit administration, often supported by a relevant degree. Familiarity with donor management systems, CRM databases, and Microsoft Office Suite is typically required. Excellent communication, time management, and teamwork abilities help build relationships and ensure smooth project execution. These skills are crucial for supporting fundraising initiatives, maintaining accurate records, and contributing to the overall success of development operations.

What are the primary challenges a development operations assistant faces when supporting multiple fundraising campaigns simultaneously?

One of the main challenges for a Development Operations Assistant is managing competing priorities across several fundraising campaigns, each with its own timeline and requirements. This often involves juggling data entry, donor correspondence, and campaign logistics, while ensuring accuracy and consistent communication. Effective organization and time management skills are key, as is the ability to coordinate with both the fundraising team and external stakeholders to keep projects on track and meet deadlines. Proactive problem-solving and adaptability are highly valued in this fast-paced environment.

What is the difference between Development Operations Assistant vs Software Developer?

AspectDevelopment Operations AssistantSoftware Developer
Required CredentialsAssociate degree or relevant certifications, familiarity with IT toolsBachelor's degree in Computer Science or related field, coding certifications
Work EnvironmentSupportive team, operations-focused, often in office or remoteDevelopment teams, coding environments, project-based
Employer & Industry UsageTech companies, startups, non-profitsSoftware firms, tech departments, IT services
Common Search & ComparisonOften compared for entry-level roles supporting development teamsMore technical, coding-focused roles

While both roles support technology teams, the Development Operations Assistant primarily handles operational tasks, system support, and process coordination. In contrast, Software Developers focus on designing, coding, and testing software applications. The roles often overlap in tech environments but differ in technical depth and responsibilities.

What are the most commonly searched types of Development Operations jobs in Pennsylvania?

The most popular types of Development Operations jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Development Operations Assistant jobs?

Cities in Pennsylvania with the most Development Operations Assistant job openings:

Development Operations Assistant jobs near you
Infographic showing various Development Operations Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 2% Contract, and 1% Nights. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Development Operations Manager

The Philadelphia School

Philadelphia, PA • On-site

Full-time

Re-posted 2 days ago

Key responsibilities

  • Manage campaigns, appeals, funds, events, online forms, and constituent records within Veracross.

  • Process charitable gifts, pledges, matching gifts, and stock gifts, ensuring timely acknowledgments and tax receipts.

  • Develop dashboards, reports, and data analyses to inform fundraising strategy and support organizational decision-making.

Job description

Position Summary:
The Philadelphia School is seeking a collaborative, detail-oriented professional to serve as its Development Operations Manager. This is an exciting opportunity to play a central role in advancing the mission of a vibrant, progressive independent school by building the operational systems and processes that support meaningful philanthropy, community engagement, and long-term institutional success. Working closely with the Director of Advancement and colleagues across the school, this position offers the opportunity to make a visible impact while helping to strengthen a culture of generosity and belonging.
The Development Operations Manager partners closely with the Advancement, Finance, and Admissions offices to develop efficient processes, maintain data integrity, and provide meaningful analysis that supports fundraising strategy and decision-making. This role also manages gift acknowledgments, donor records, campaign and event set-up, reporting, and database management, while supporting the successful execution of fundraising and stewardship initiatives.
Compensation: Range for this full-time 12-month position is $65-$75k, depending on experience.
Core Job Duties & Responsibilities (in priority order)
Duty / Responsibility
Development Operations & Database Management
  • Serve as the primary administrator and subject matter expert for Veracross, our system of record for development activities.
  • Establish and maintain data standards, policies, and best practices.
  • Manage campaigns, appeals, funds, events, online forms, and constituent records.
  • Perform data imports, audits, and ongoing database maintenance.
  • Train and support staff in the effective use of Veracross.

Gift Administration & Financial Management
  • Process all charitable gifts, pledges, matching gifts, and stock gifts.
  • Ensure timely gift acknowledgments and tax receipts.
  • Lead monthly reconciliation with the Finance office.
  • Prepare documentation for audits and fiscal year-end reporting.

Reporting & Analytics
  • Develop dashboards, reports, and data analyses that inform fundraising strategy.
  • Create prospect lists, segmentation reports, and campaign performance reports.
  • Prepare annual donor recognition lists and impact reports.

Stewardship & Constituent Engagement
  • Coordinate donor acknowledgment workflows.
  • Maintain accurate donor recognition.
  • Support stewardship communications and personalized donor materials.
  • Assist with donor research and wealth screening.

Fundraising Events & Operational Support
  • Manage event registration systems and attendee tracking.
  • Prepare reports, seating charts, name badges, and gift processing.
  • Support logistics before, during, and after Advancement events.
  • Evaluate and improve Advancement Office processes, workflows, and systems to increase efficiency, enhance the donor experience, and support organizational goals.

Cross-Department Collaboration
  • Partner with Finance, Admissions, Communications offices to ensure accurate constituent data and coordinated workflows.
  • Recommend process improvements that increase efficiency and enhance the donor experience.
  • Participate in school-wide initiatives and perform other duties as assigned-including providing back-up coverage for the front desk.
  • Perform all other duties as assigned. TPS reserves the right to add, modify, change, or remove the work assignments to best serve the needs of the school.

Qualifications (List the required and preferred education and related work experience necessary to perform the job)
Required
Preferred
Bachelor's degree
3-5 years of advancement experience, ideally in a school or non-profit setting
Experience administering Veracross or another constituent relationship management (CRM) system
Strong attention to detail and accuracy in data entry, record-keeping, and generating reports.
Ability to draft personalized messages and steward relationships
Ability to manage multiple tasks and timelines, especially around events, fundraising campaigns, and mailings.
Professional attitude; team player; able to collaborate to set and meet team goals and deadlines.
Detail-oriented, highly organized; able to set and meet goals and deadlines and to produce accurate work
Ability to exercise considerable judgment and discretion in establishing and maintaining confidentiality and good working relationships.
Ability to collaborate with colleagues throughout the school and external partners.
Ability to attend occasional evening and weekend events and work overtime, as required.
Demonstrate a commitment to equity, inclusion, and cultural competency in all aspects of the role.
Specialized Skills & Knowledge (List the minimum required specific knowledge and skills necessary to perform this job)
1.
Experience administering Veracross or another constituent relationship management (CRM) system
2.
Clear and professional written communication for donor acknowledgments, event materials, and internal collaboration.
3.
Understanding of and commitment to handling sensitive donor and family information with discretion and confidentiality.

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