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Development Office Assistant Jobs in Tennessee (NOW HIRING)

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Development Office Assistant information

What is the difference between Development Office Assistant vs Fundraising Coordinator?

AspectDevelopment Office AssistantFundraising Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor’s degree often preferred; experience in fundraising or nonprofit work
Work EnvironmentOffice setting, supporting development team tasksOffice and event settings, actively engaging in fundraising activities
Employer & IndustryNonprofits, educational institutions, charitiesNonprofits, charitable organizations, educational institutions

The Development Office Assistant primarily provides administrative support within the development team, handling tasks like data entry and correspondence. In contrast, the Fundraising Coordinator actively participates in planning and executing fundraising campaigns. While both roles support nonprofit growth, the Assistant focuses on administrative duties, whereas the Coordinator is more involved in strategic fundraising efforts.

What is a development office assistant?

Development Office Assistants are administrative professionals who support the operations of a development or fundraising office, typically within nonprofit organizations, educational institutions, or other mission-driven entities. Their duties often include managing donor databases, preparing correspondence, scheduling meetings, assisting with event planning, and helping coordinate fundraising campaigns. By handling essential administrative tasks, they enable development officers and fundraisers to focus on building donor relationships and achieving fundraising goals.

What are the key skills and qualifications needed to thrive as a development office assistant?

To thrive as a Development Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Experience with donor management software (such as Raiser's Edge or DonorPerfect), Microsoft Office Suite, and basic data entry is often required. Excellent communication, time management, and teamwork abilities help you build positive relationships with donors and colleagues. These skills are essential for efficiently supporting fundraising efforts, maintaining accurate records, and ensuring smooth operations within a development office.

What are some common challenges faced by development office assistants, and how can they be managed effectively?

Development Office Assistants often juggle multiple tasks such as managing donor databases, coordinating events, and supporting fundraising campaigns. A common challenge is balancing administrative duties with time-sensitive project work, especially during peak fundraising seasons. Staying organized through effective time management tools and clear communication with team members is key to managing these demands. Proactively seeking clarification on priorities and collaborating closely with other staff can also help ensure tasks are completed efficiently and accurately.

How much is a development office assistant's salary?

The salary for a development office assistant typically ranges from $35,000 to $50,000 annually, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those in larger institutions can earn higher wages. Benefits and additional compensation vary by employer.
What are the most commonly searched types of Development Office jobs in Tennessee? The most popular types of Development Office jobs in Tennessee are:
What cities in Tennessee are hiring for Development Office Assistant jobs? Cities in Tennessee with the most Development Office Assistant job openings:

Intern - Office of Facilities Development

Tennessee Board of Regents

Nashville, TN • On-site

$14.50 - $19.25/hr

Part-time, Internship

Re-posted 27 days ago


Job description

Intern - Office of Facilities Development

Apply now Job no: 503700
Work type: Internship, Staff Part-Time, Temporary
Location: Nashville
Categories: Student or Temporary Jobs

Title: Intern - Office of Facilities Development

Employee Classification: Clerical & Secretarial

Institution: System Office

Department: Office of Administration and Facilities

Campus Location: Tennessee Board of Regents System Office

Job Summary

This position coordinates the administrative workflow of multiple construction projects to promote quality service of contracts by designers, construction contractors, and TBR facilities development staff.

Job Duties

  • 20% - 1. Assist with correspondence from designers, Project Managers, and contractors to resolve issues with contract documents to include follow-up on past due dates for receipt of contract documents and signed contracts. - (Essential)
  • 15% - 2. Provide regular validation of license information for insurers, bonding agents, and contractors, pre-review of submitted bids, insurance and bond analysis. - (Essential)
  • 10% - 3. Upload all documents for bids, RFP's, contract documents, Agreements, and procurements awards, enter information and dates, and keep it current. - (Essential)
  • 20% - 4. Correspond with insurance companies and surety companies, update documents and keep them current. - (Essential)
  • 30% - 5. Provide advanced computer skills, proficiency in typing, data entry, word processing, spreadsheets, scheduling, email, digital image transfer, and file storage, organization, and retrieval, while using and taking reasonable care of office equipment provided by TBR (technical support and maintenance provided by TBR). - (Essential)
  • 5% - Support staff in assigned project based work and other duties assigned. - (Essential)

Minimum Qualifications

High School Diploma or GED
Additional technical training

Preferred Qualifications

Knowledge of Microsoft and Excel

Knowledge, Skills, and Abilities

Knowledge of computers, data entry, word processing, spreadsheets, image management, and email.
Ability to organize multiple tasks.

Physical Demands / Working Conditions

Advertised: 16 Mar 2026 Central Daylight Time
Applications close:

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