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Development Office Assistant Jobs in Tennessee (NOW HIRING)

Limitless East Marketing

Front Office Assistant

Nashville, TN · On-site

$15.25 - $20/hr

We believe in collaboration, professional development, and providing every team member with the ... Job Summary We are seeking a friendly, professional, and customer-focused Front Office Assistant to ...

One GI, LLC

Medical Office Assistant

Germantown, TN · On-site

$32K - $39K/yr

... Office Assistant in our clinic located at 1324 Wolf Park Dr. Germantown, TN ! Must have previous ... We want to aide in your training and development. * Competitive health and supplemental benefits ...

Wilsonart

Office Assistant I

Nashville, TN

$16.25 - $21.25/hr

Development programs to support your goals Time for what matters * Paid vacation and holidays in your first year * A culture that respects work-life balance We're looking for people who are ready to ...

Methodist Le Bonheur Healthcare

$26K - $32K/yr

The Medical Office Assistant works closely with patients and families, management, staff and ... Demonstrates initiative in identifying opportunities for self-development and enhancement of ...

Right at Home

Office Staffing Assistant

Hendersonville, TN · On-site

$18 - $20/hr

) Are you looking for a challenging role that allows development opportunities while improving the ... The Office Staffing Assistant is responsible for maintaining the client and Caregiver relationship ...

HCAOA

Office Assistant $18-$22 per hour

Nashville, TN · On-site

$18 - $22/hr

Are you looking for a challenging role that allows development opportunities while improving the ... The Office Assistant is responsible for maintaining the client and caregiver relationship and ...

Wilson Bank & Trust

Assistant Office Manager

Smyrna, TN · On-site

Assistant Office Manager Location: Smyrna, TN If you're looking for a career where purpose meets ... Collaborate with Office Manager to conduct retention and business development calls on existing and ...

Wilsonbank

Assistant Office Manager

Smyrna, TN · On-site

Assistant Office Manager Location: Smyrna, TN If you're looking for a career where purpose meets ... Collaborate with Office Manager to conduct retention and business development calls on existing and ...

Aspen Dental

Assistant Dental Office Manager

Kimball, TN · On-site

$20 - $24/hr

When you join our team as an Assistant Dental Office Manager, which at Aspen Dental we call an ... Career development and growth opportunities to support you at every stage of your career * A fun ...

Aspen Dental

Assistant Dental Office Manager

Knoxville, TN · On-site

$19 - $24/hr

When you join our team as an Assistant Dental Office Manager, which at Aspen Dental we call an ... Career development and growth opportunities to support you at every stage of your career * A fun ...

Aspen Dental

Assistant Dental Office Manager

Knoxville, TN · On-site

$19 - $24/hr

When you join our team as an Assistant Dental Office Manager, which at Aspen Dental we call an ... Career development and growth opportunities to support you at every stage of your career * A fun ...

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Development Office Assistant information

What is a development office assistant?

Development Office Assistants are administrative professionals who support the operations of a development or fundraising office, typically within nonprofit organizations, educational institutions, or other mission-driven entities. Their duties often include managing donor databases, preparing correspondence, scheduling meetings, assisting with event planning, and helping coordinate fundraising campaigns. By handling essential administrative tasks, they enable development officers and fundraisers to focus on building donor relationships and achieving fundraising goals.

What are the key skills and qualifications needed to thrive as a development office assistant?

To thrive as a Development Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Experience with donor management software (such as Raiser's Edge or DonorPerfect), Microsoft Office Suite, and basic data entry is often required. Excellent communication, time management, and teamwork abilities help you build positive relationships with donors and colleagues. These skills are essential for efficiently supporting fundraising efforts, maintaining accurate records, and ensuring smooth operations within a development office.

What are some common challenges faced by development office assistants, and how can they be managed effectively?

Development Office Assistants often juggle multiple tasks such as managing donor databases, coordinating events, and supporting fundraising campaigns. A common challenge is balancing administrative duties with time-sensitive project work, especially during peak fundraising seasons. Staying organized through effective time management tools and clear communication with team members is key to managing these demands. Proactively seeking clarification on priorities and collaborating closely with other staff can also help ensure tasks are completed efficiently and accurately.

What is the difference between Development Office Assistant vs Fundraising Coordinator?

AspectDevelopment Office AssistantFundraising Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor’s degree often preferred; experience in fundraising or nonprofit work
Work EnvironmentOffice setting, supporting development team tasksOffice and event settings, actively engaging in fundraising activities
Employer & IndustryNonprofits, educational institutions, charitiesNonprofits, charitable organizations, educational institutions

The Development Office Assistant primarily provides administrative support within the development team, handling tasks like data entry and correspondence. In contrast, the Fundraising Coordinator actively participates in planning and executing fundraising campaigns. While both roles support nonprofit growth, the Assistant focuses on administrative duties, whereas the Coordinator is more involved in strategic fundraising efforts.

What are the most commonly searched types of Development Office jobs in Tennessee?

The most popular types of Development Office jobs in Tennessee are:

What cities in Tennessee are hiring for Development Office Assistant jobs?

Cities in Tennessee with the most Development Office Assistant job openings:

Development Office Assistant jobs near you

Office Assistant

Chaliff & Associates Certified Public Accountants

Memphis, TN

$15 - $18/hr

Full-time, Part-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 13 days ago

Job description

Office Assistant – Full or Part-Time

(Not Remote)

Position Overview

Chaliff + Associates is seeking a dependable, organized, and detail-oriented Office Assistant to support the daily operations of our CPA firm. The ideal candidate will provide administrative support, deliver excellent client service, and help maintain an efficient and professional office environment. This role requires strong organizational skills, the ability to manage multiple tasks, and a commitment to maintaining confidentiality.

Key Responsibilities

  • Greet clients and visitors in a professional and friendly manner.
  • Answer and direct incoming phone calls and respond to emails.
  • Schedule appointments and manage calendars for firm staff.
  • Prepare, organize, scan, and file client documents, both electronically and in paper files.
  • Maintain accurate client records and update information in firm software.
  • Receive, sort, and distribute incoming mail and prepare outgoing mail and packages.
  • Order and maintain office supplies and coordinate office equipment maintenance.
  • Assist with data entry, and other administrative tasks as assigned.
  • Ensure the reception and common areas remain organized and professional.
  • Handle confidential financial and client information with discretion.

Qualifications

  • High school diploma or equivalent required; associate degree preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Experience with document management or accounting software is a plus.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to prioritize tasks and meet deadlines.
  • Professional demeanor and excellent customer service skills.
  • Ability to work independently and as part of a team.

Preferred Skills

  • Strong proofreading and data entry skills.
  • Ability to maintain strict confidentiality.
  • Proactive and deadline-driven
  • Strong problem-solving skills
  • Ability to communicate clearly with both clients and vendors
  • Highly organized with the ability to manage competing priorities

Physical Requirements

  • Ability to sit, stand, and use a computer for extended periods.
  • Occasionally lift and carry office supplies or files weighing up to 55 pounds.

Benefits

  • $15 - $18 an hour (commensurate with experience and credentials)
  • Paid time off and holidays (full-time only)
  • Health, dental, and vision insurance (full-time only)
  • Retirement plan with employer contribution
  • Professional development and training opportunities
  • Supportive and collaborative work environment

About Us:

Chaliff + Associates is a locally owned Small Business CPA firm with entrepreneurial CPAs and trusted advisors. Our management team has extensive leadership experience in a variety of industries and is extremely passionate about helping small business owners achieve their financial goals and objectives. At Chaliff + Associates, we value the diversity of perspectives that result from a variety of life experiences: ethnicities, ages, sexual orientations, genders, and other factors. Ours is a winning culture where we work together as a team with a clear focus on common goals and where team members can grow, develop and contribute to their fullest.


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