Introduction
Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.
We are recruiting for a Payroll & Benefit System Coordinator-Senior. This position is located in the Central Payroll Unit in the State Controller's Office, within the Division of Executive Budget and Finance (DEBF). The position will be headquartered at the DOA Office Building at 101 E. Wilson Street, Madison, WI 53703.
The employee hired into this position will be expected to work from the headquarter location at least two days per week with the possibility of working from home the remaining days.
As the flagship agency of the State of Wisconsin, our core values at Department of Administration are
Adaptability, Collaboration, Stewardship, Equity, Service Excellence, and Integrity. Our values make it possible for us to fulfill our mission, with a set of shared principles and practices, and form the bedrock of how we operate, interact, and are seen by colleagues, partners, and other agencies.
Position Summary
Under the general supervision of the Payroll & Benefits Program Supervisor, this position will perform various payroll-related administrative and technical functions as part of the Central Payroll section in the State Controller's Office.
These duties could encompass tasks such as solving complex issues related to system time & labor and absence calculations, assisting with agency requests and developing internal and external training materials. This position will work cooperatively with other Central Payroll staff to provide coverage in various payroll processing and STAR PeopleSoft system support duties performed by our section.
To view a complete list of duties for the role, see the full position description .
Salary Information
This position is in the schedule-range (81-03) with an hourly rate between $35.00 and $39.00 ($72,800 - $81,120 annually). A 12-month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.
In addition, we offer a complete benefits package featuring:
- Substantial leave time including at least 3.5 weeks of vacation/personal holiday to start, 9 paid holidays, and 130 hours of sick time that rolls over each year.
- Excellent and affordable health, vision, and dental benefits
- An exceptional pension plan with employer match and lifetime retirement payment
- Well Wisconsin Wellness Program - a free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
- Use this Total Rewards Calculator to see the total value of our competitive benefits package!
Job Details
Due to the nature of the position, DOA will conduct background checks on applicants prior to selection.
DOA does not sponsor work visas and is not an eligible OPT (Optional Practical Training) employer for F-1 international students. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form upon hire.
Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process.
Per current DEBF policy, this position will be expected to report into the headquarter location at least 2 days a week.
This recruitment may be used to fill future vacancies in that occur in the next six months.
Qualifications
Qualified candidates will have experience:
- In a payroll setting providing customer service to a diverse customer base (e.g. internal/external customers, management, vendors, etc.)
- Working within PeopleSoft HCM or other automated payroll systems in a Human Resource and/or Payroll administrative role.
- Researching, interpreting, and applying local, state and/or federal laws, statutes and administrative code.
- Reviewing or auditing and resolving data discrepancies (e.g. verifying data, researching issues, timesheet or benefit adjustments, reconciliation, data analysis, correcting data entry errors, etc.)
Additionally, a well-qualified candidate may have knowledge or experience in the following:
- Payroll calculations including taxes, benefits, and miscellaneous deductions.
- Researching, interpreting, and applying compensation plan provisions and other complex policies.
- Providing technical assistance or responding to inquiries regarding processes or policies.
- Testing system design changes or experience with writing queries within Peoplesoft or similar.
How To Apply
Apply online! To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or create a new account if you don't have one created. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application. Please visit the Frequently Asked Questions section for general wisc.jobs user information and technical assistance.
Your letter of qualifications and resume are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. Please review instructions on developing your resume and letter of qualifications .
Submitted materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the hiring process for available vacancies. Questions can be directed to Michelle Bassuener by email at michelle.bassuener@wisconsin.gov .
The State of Wisconsin is committed to providing opportunities to all applicants from all backgrounds. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Any applicants and employees with a disability may request reasonable accommodations.
The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program.
Deadline to Apply
All applications must be submitted by 11:59pm on July 13, 2026.
