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Dealer Administrator Jobs (NOW HIRING)

Dealer Tire

System Administrator

Cleveland, OH

$82K - $90K/yr

Who We Are We're Dealer Tire, a family-owned, international distributor of tires and parts ... Administer and support Microsoft 365 services including Exchange Online, Teams, SharePoint Online ...

Dealer Tire, LLC

System Administrator

Marion, OH · On-site

$82K - $90K/yr

Dealer Tire is a family‑owned, international distributor of tires and parts established in 1918 ... Administer and support Microsoft 365 services including Exchange Online, Teams, SharePoint Online ...

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How much do dealer administrator jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for dealer administrator in the United States is $28.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $35.34 per hour, depending on experience, location, and employer.

What is a dealer administrator?

Dealer Administrators are professionals responsible for managing and supporting the administrative functions of a dealership, such as automotive, equipment, or other retail dealerships. Their duties often include maintaining inventory records, processing sales documentation, coordinating with manufacturers or suppliers, and ensuring compliance with relevant regulations. Dealer Administrators play a key role in streamlining dealership operations, assisting sales teams, and ensuring a smooth customer experience through effective administrative support.

What are the key skills and qualifications needed to thrive as a dealer administrator, and why are they important?

To excel as a Dealer Administrator, you need strong organizational abilities, attention to detail, and a background in business administration or a related field. Familiarity with dealership management systems (DMS), inventory tracking software, and Microsoft Office Suite is typically required. Excellent communication, customer service, and problem-solving skills help you efficiently liaise between sales teams, customers, and management. These competencies ensure smooth dealership operations, regulatory compliance, and high levels of customer satisfaction.

What are some common challenges faced by dealer administrators, and how can they effectively manage them?

Dealer Administrators often encounter challenges such as managing a high volume of paperwork, ensuring compliance with dealership and manufacturer policies, and coordinating between sales, service, and finance departments. To manage these effectively, it's important to develop strong organizational skills, maintain attention to detail, and use dealership management software efficiently. Additionally, clear communication and proactive problem-solving help in addressing issues quickly and maintaining smooth dealership operations.

What is the difference between Dealer Administrator vs Service Coordinator?

AspectDealer AdministratorService Coordinator
CredentialsTypically requires dealership management or administrative experience, sometimes certifications in automotive managementRequires customer service skills, automotive knowledge, and often certifications in service management
Work EnvironmentOffice-based within a dealership, handling administrative tasksCombination of office work and interaction with service department and customers
Employer & Industry UsageUsed in automotive dealerships to manage administrative functionsFound in service departments to coordinate repairs and customer communication

The Dealer Administrator primarily manages dealership administrative operations, while the Service Coordinator focuses on customer service and repair scheduling within the service department. Both roles require automotive knowledge and customer interaction but differ in scope and responsibilities.

What states have the most Dealer Administrator jobs?

States with the most job openings for Dealer Administrator jobs include:

What are popular job titles related to Dealer Administrator jobs?

For Dealer Administrator jobs, the most frequently searched job titles are:

Dealer Administrator jobs near you
Infographic showing various Dealer Administrator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 83% Full Time, 10% Part Time, 1% Temporary, and 4% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $59,797 per year, or $28.7 per hour.

Vision Nissan Webster- Dealership Administrator

Canandaigua, NY • On-site

Vision Automotive Group
Motor Vehicle Manufacturing • 201 - 500 employees
Learn more about Vision Automotive Groupexternal

$17 - $20/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

We are seeking an organized, detail-oriented, and proactive Automotive Dealership Administrator to join our team. This individual will play a vital role in ensuring smooth daily operations within our dealership while providing exceptional support to the Sales/Finance and Service/Parts departments. The ideal candidate will have a strong understanding of NYS DMV laws, dealership operations, and be committed to delivering the best possible customer experience.

Key Responsibilities:

  • Collaboration & Customer Experience:

    • Partner with Sales/Finance and Service/Parts Departments to ensure the highest level of customer satisfaction and seamless transaction processing.

    • Assist in providing clear communication and support to customers regarding vehicle purchases, service, parts, and financing.

  • NYS Document Preparation:

    • Prepare New York State (NYS) documents in accordance with DMV laws for vehicle sales and titles, ensuring compliance with all regulatory requirements.


  • Deal Pre-Breaking & Accounting Support:

    • Accurately pre-break deals before they are sent to the centralized accounting office for further processing.

  • Transaction Posting & Logging:

    • Post and log wholesale, dealer trade, and intercompany transactions as required, ensuring accuracy in documentation.


  • Registry & Plate Management:

    • Maintain Police Books of Registry and dealer-issued plate logs to ensure proper tracking of inventory and vehicle status.


  • Cashiering Duties:

    • Perform cashiering duties for the Sales, Service, and Parts Departments as necessary, ensuring accurate processing of payments and transactions.


  • Deposits & Reconciliation:

    • Prepare and reconcile daily deposits, ensuring all financial transactions are properly recorded and deposited in a timely manner.


  • Registration Monitoring & Posting:

    • Post NYS registrations and monitor registration accounts to ensure compliance and accuracy.


  • Vehicle Preparation:

    • Efficiently prepare vehicles to be sold wholesale, including necessary documentation and inspections.

    • Accurately stock in new and used vehicles, including factory orders, auction vehicles, lease buyouts, and dealer trades.


  • End of Month Procedures:

    • Participate in the dealership’s end-of-month procedures, ensuring all transactions, reports, and documents are accurately completed and submitted.

Qualifications:

  • High school diploma or equivalent required; additional certification in automotive or business administration is a plus.

  • Previous experience in a dealership environment or similar administrative role preferred.

  • Strong knowledge of NYS DMV laws and dealership operations.

  • Excellent organizational and time-management skills.

  • Strong attention to detail and accuracy in all tasks.

  • Ability to work efficiently both independently and as part of a team.

  • Strong communication skills, both verbal and written.

  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and dealership management software.

If you are an organized, detail-oriented individual who thrives in a fast-paced environment and enjoys working collaboratively to support dealership operations, we encourage you to apply!

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