Database Assistant Jobs in Newark, NY (NOW HIRING)

Full-Time | Contract-to-Hire | Monday–Friday | $24/hour+ DOE

Are you the kind of person who enjoys being the go-to person who keeps everything moving? Do you thrive in a fast-paced environment where no two days look exactly the same?

Our client is a highly respected, mission-driven organization that plays an essential role in supporting the local community. They are looking for a Business & Administrative Coordinator to join their team in a full-time, contract-to-hire capacity.

This is a great opportunity for someone who is confident working with payroll, accounts payable/accounts receivable, scheduling, and general administration, but who also enjoys wearing many hats and jumping in wherever needed. You’ll play an important role in keeping the organization’s day-to-day operations running smoothly while supporting a team whose work directly impacts the community.

This is a true jack-of-all-trades administrative and business support position. Responsibilities will include:

• Process payroll and assist with ongoing payroll-related activities
• Handle accounts payable and accounts receivable entry, monthly financial entries, and general bookkeeping support
• Coordinate and maintain employee schedules, ensuring appropriate coverage and communicating schedule updates as needed
• Support onboarding and orientation for new team members
• Maintain accurate personnel files and assist with employee/benefit-related questions
• Provide general administrative support across the organization, including filing, data entry, correspondence, and special projects
• Assist with databases and other cloud-based systems used to manage organizational information
• Support fundraising initiatives, including payment processing, database updates, and correspondence
• Assist with website and social media updates as needed
• Support grant-related activities, including researching opportunities and assisting with applications
• Help coordinate organizational events, activities, and community initiatives
• Step into whatever needs to be done; this is a role where flexibility, initiative, and a willingness to help are highly valued!

We’re looking for someone who is organized, dependable, resourceful, and comfortable wearing a lot of different hats.

The ideal candidate will have:

• Experience with payroll processing and/or payroll administration
• Experience with AP/AR, bookkeeping, or accounting-related data entry
• Strong attention to detail and the ability to manage recurring deadlines
• Excellent organizational and time-management skills
• Strong computer skills, particularly with Microsoft Office and Excel
• Experience with QuickBooks Online is highly preferred
• The ability to work independently while also being a collaborative team member
• Strong written and verbal communication skills
• A proactive, “see something that needs to be done and take care of it” mindset
• The flexibility to shift priorities and take on new responsibilities as organizational needs change

Education: An Associate’s or Bachelor’s degree is preferred, with higher education in Accounting, Business Administration, Finance, Marketing, or a related field being especially beneficial. Equivalent professional experience will also be considered.

This is more than a traditional administrative position. You’ll have the opportunity to become an integral part of a mission-driven organization that provides an important service to the community.

For the right person, this can be an incredibly rewarding opportunity to use your administrative and financial skills while knowing that the work you do every day contributes to something meaningful.

Schedule: Monday–Friday, regular daytime hours
Employment Type: Full-Time, Contract-to-Hire
Compensations & Benefits:

• Starting pay: $24+/hour, based on experience
• Health insurance available following successful completion of the probationary period
• 2 weeks of PTO during your first year
• 401(k) with employer match after 1 year of employment

If you're an organized, hands-on professional who enjoys variety, takes pride in being dependable, and wants to be part of an organization that truly makes a difference, we’d love to hear from you!