Data Intake Coordinator Jobs in Minnesota (NOW HIRING)

Summary

The Business Engagement Coordinator is responsible for producing a variety of work product under the umbrella of Information Governance. Work product includes, but is not limited to, the production of conflicts reports associated with new business, attorney and staff recruiting and data governance of the related parties' database. The Coordinator must be able to work effectively with a variety of law firm members, including numerous lawyers, paralegals, and staff members. In all situations, it is expected that the Coordinator will maintain the highest levels of respect, confidentiality and professionalism in the execution of the responsibilities.

This position reports to the Business Engagement Supervisor / Manager.

Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.

Required Education & Experience

• College Degree or equivalent work experience.
• 3-4 years law firm or conflicts management experience.
• Strong computer skills required.

Preferred Education & Experience

• Law Firm experience preferred.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Conflicts Management (80%)
  • Collaborates with firm attorneys, legal administrative assistants, conflicts counsel and administrative support personnel to define the scope of new business requests. Including new and existing clients, supplemental, re-opening, board membership, marketing and preliminary conflict search requests.
  • Analyze information within requests from attorneys and administrative support personnel to identify what data needs a conflicts search and determine how to extract information from the related parties' database to produce the most accurate result set based on knowledge of data.
  • Analyzes final conflicts reports by making key decisions as to what parties may be producing false positives to assist the conflicts attorneys in conflicts clearance. Clears the false positives to provide accurate reporting.
• Business Intake and Engagement (15%)
  • Responsible for confirming that engagement letters attached to business accurately reflects the client as defined by the original conflicts search. Coordinates with attorneys and LAAs to gain appropriate documentation before opening new business.
  • Communicates with attorneys, legal administrative assistants and administrative support personnel when presented with questions regarding conflicts, business intake procedures and engagement.
  • Responsible for handling a variety of requests received through ticketing queue.
• General and Administrative (5%)
  • Performs other duties as assigned.

Competencies

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

Supervisory Responsibility

This position has no supervisory responsibilities.

Travel

No travel is expected for this position.

Work Environment & Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.  While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl.  The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

EEO Statement

Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply to be considered for open positions. We offer a competitive compensation and benefits package. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self-identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Benefits & Compensation

At Stinson LLP, we are committed to the success of our employees. We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including:

• Medical, dental, and vision health plans
• Medical savings accounts
• Firm-provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services
• Employer-paid life insurance and AD&D
• Short- and long-term disability benefits
• Generous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and military
• Excellent work-life programs, including service bonuses, back-up child, elder, and pet care, and an employee discount program

The salary range for this role is $52K – $59K. The salary range for this position is based on a variety of factors, including experience, skills, qualifications, and location. The range is provided as an initial approximation at the time of posting and may vary based on the individual’s unique qualifications and experience.

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