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Data Entry Scanner Jobs in Virginia (NOW HIRING)

Kiwall Business Services, Inc.

Be Seen First

Administrative Assistant/ Data Entry Clerk

Fairfax, VA · On-site

$25 - $27/hr

Receive, scan, and organize confidential client tax documents, ensuring a streamlined flow to tax ... Perform basic data entry and assist with light bookkeeping tasks when required * Manage and ...

CTG

Scanning Operator Level 2

Chantilly, VA · On-site

The Scanning/Indexing Technician plays a crucial role in the Planning Department, ensuring the ... Proven data entry work experience, as a Data Entry Operator or Office Clerk (not a must but an ...

CTG

Scanning Operator Level 2

Chantilly, VA · On-site

The Scanning/Indexing Technician plays a crucial role in the Planning Department, ensuring the ... Proven data entry work experience, as a Data Entry Operator or Office Clerk (not a must but an ...

CTG

Scanning Operator Level 1

Richmond, VA · On-site

Overview CTG is seeking to fill a Scanning Operator Level 1 opening for our client in Richmond, VA ... Proficiency in MS Office and data entry. * Familiarity with administrative tasks and document ...

CTG

Scanning Operator Level 1

Chantilly, VA · On-site

Overview CTG is seeking to fill a Scanning Operator Level 1 opening for our client in Chantilly, VA ... Proficiency in MS Office and data entry. * Familiarity with administrative tasks and document ...

CTG

Scanning Operator Level 1

Chantilly, VA · On-site

Overview CTG is seeking to fill a Scanning Operator Level 1 opening for our client in Chantilly, VA ... Proficiency in MS Office and data entry. * Familiarity with administrative tasks and document ...

CTG

Scanning Operator Level 1

Richmond, VA · On-site

Overview CTG is seeking to fill a Scanning Operator Level 1 opening for our client in Richmond, VA ... Proficiency in MS Office and data entry. * Familiarity with administrative tasks and document ...

Aptara Inc.

Scanning Operator

Chantilly, VA · On-site

$18 - $21/hr

Aptara is looking for dependable and detail-oriented Scanner Technicians to join our team for a ... Basic computer skills (file management, data entry, software use) * Experience with imaging ...

SSI

IT Support/Data Entry Tech

Manassas Park, VA · On-site

$15/hr

Perform detailed data entry functions deciphering complex information and accurately recording it ... Moderate knowledge of personal computers and peripherals such as scanners and printers. * Knowledge ...

Addison Group

Member Data Verification Temp

Arlington, VA · On-site

$20 - $22/hr

This is an excellent opportunity for individuals with strong customer service, data entry, and ... scanning, digital file management, and other administrative support duties. * Respond to general ...

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All JobsData Entry Scanner JobsData Entry Scanner Jobs in Virginia

Data Entry Scanner information

See Virginia salary details

$10

$19

$28

How much do data entry scanner jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for data entry scanner in Virginia is $19.31, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $21.68 per hour, depending on experience, location, and employer.

What is a data entry scanner?

Data Entry Scanners are professionals who use scanning equipment and software to digitize paper documents and enter data into computer systems. Their main responsibilities include preparing documents for scanning, operating scanning machines, ensuring image quality, and organizing digital files. They may also verify the accuracy of scanned data, maintain records, and handle confidential information securely. This role is essential in industries that are transitioning from paper-based to digital record keeping.

What skills and qualifications are needed to thrive as a data entry scanner?

To thrive as a Data Entry Scanner, you need strong attention to detail, fast and accurate typing skills, and a high school diploma or equivalent. Familiarity with office scanners, optical character recognition (OCR) software, and data management systems is typically required. Organizational skills, reliability, and the ability to focus on repetitive tasks help individuals excel in this role. These competencies ensure accurate data digitization and efficient workflow, minimizing errors and maintaining data integrity.

What are common challenges faced by data entry scanners and how can they be managed?

Data Entry Scanners often encounter challenges such as maintaining accuracy while processing large volumes of documents and managing repetitive tasks that can lead to fatigue. To address these, it's important to develop strong attention to detail, take regular breaks to reduce errors, and stay organized with digital or physical filing systems. Many workplaces also provide training on efficient scanning and data management software, which can help streamline workflows and minimize mistakes. Collaborating with team members for quality checks can further ensure data integrity.

What is the difference between Data Entry Scanner vs Data Entry Clerk?

AspectData Entry ScannerData Entry Clerk
Primary RoleScan and digitize physical documents into digital formatsInput, update, and manage data in computer systems
Skills & CertificationsBasic computer skills, familiarity with scanning softwareTyping speed, data management skills, basic software knowledge
Work EnvironmentOffice, data centers, or remoteOffice settings, administrative environments
Industry UsageDocument management, healthcare, legalAdministrative, finance, customer service

While both roles involve handling data, Data Entry Scanners focus on digitizing physical documents through scanning, whereas Data Entry Clerks primarily input and manage data within digital systems. Understanding these differences helps job seekers find roles aligned with their skills and career goals.

What are popular job titles related to Data Entry Scanner jobs in Virginia?

For Data Entry Scanner jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Data Entry Scanner jobs in Virginia look for?

The top searched job categories for Data Entry Scanner jobs in Virginia are:

What cities in Virginia are hiring for Data Entry Scanner jobs?

Cities in Virginia with the most Data Entry Scanner job openings:

Data Entry Scanner jobs near you
Infographic showing various Data Entry Scanner job openings in Virginia as of August 2026, with employment types broken down into 73% Full Time, and 27% Temporary. Highlights an 100% In-person job distribution, with an average salary of $40,157 per year, or $19.3 per hour.

Administrative Assistant/ Data Entry Clerk

Kiwall Business Services, Inc.

Fairfax, VA • On-site

$25 - $27/hr

Part-time

Retirement

Re-posted 27 days ago

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After you apply to this job, you can share why you’re interested to jump to the top of the candidate list.

Key responsibilities

  • Perform clerical, data entry, and administrative functions on a daily basis.

  • Receive, scan, organize client tax documents, and manage digital client portals during tax season.

  • Assist with routine office tasks, manage appointment calendars, and monitor office email inbox.

Job description

We are seeking a highly organized, detail-oriented, dependable Administrative Assistant/Data Entry Clerk to support our family owned small fast-paced tax/accounting office in historic Fairfax City. This is a unique, seasonal-flex position. The role requires part-time hours (24 hours per week) from May through January, scaling up to full-time (40+ hours/week) during our peak tax season from February through April. You will perform clerical, data entry and administrative functions on a daily basis.

Key Responsibilities:

  • Front Desk & Client Services (Year-Round)
  • Serve as the first point of contact for clients, both in-person and over the phone, maintaining a warm and professional demeanor.

Tax Season Operations & Document Processing (Feb - April)

  • Receive, scan, and organize confidential client tax documents, ensuring a streamlined flow to tax preparers.
  • Prepare and process client engagement letters, invoices, and tax return assembly.
  • Manage secure digital client portals (ShareFile/Tax Dome).
  • Track project progress, extensions, and filing deadlines to ensure nothing slips through the cracks.
  • Assist with the physical and electronic filing of completed tax returns.

General Administrative Support (Year-Round)

  • Assist with routine office tasks such as copying, printing, binding financial statements, and processing mail.
  • Order and maintain inventory of office supplies and tax processing materials.
  • Perform basic data entry and assist with light bookkeeping tasks when required
  • Manage and maintain the appointment calendar for multiple tax professionals.
  • Monitor the main office email inbox and direct inquiries to the appropriate team members.
  • Prepare items for mailing using Stamps.Com
  • Perform all other office tasks
  • Data entry and reconciling into QuickBooks software

Qualifications:

  • At least 3 years of previous experience in office administration or other related fields
  • Must be available to tansition to a full-time schedule during tax season (Feb-April --with occasional overtime)
  • Ability to prioritize and multitask as there are many deadlines during the months
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Impeccable organizational skills and time management skills with strict commitment to data confidentiality
  • Basic QuickBooks knowledge
  • Work independently
  • Punctual (will be required to open the office in the mornings)
  • Microsoft Office knowledge
  • Ability to quickly learn file sharing portals and electronic signature platforms

Job Type: Part-time

Education:

  • High school or equivalent (Preferred)

Experience:

  • Microsoft Excel: 1 year (Preferred)
  • Data Entry: 2 years (Preferred)
  • Administrative experience: 3 years (Required)

Company Description

We are a family owned small business accounting firm located in the historic district of Fairfax City. We have a staff of two, one tax accountant and the owner who has been doing taxes for over 25 years. We are looking for an administrative assistant who will be supporting both, but mainly the owner. The assistant will also do data entry into QuickBooks for a few clients. We are very personable and down to earth and looking forward to adding another to our team. We have many deadlines so prioritizing and being extremely efficient and working independently are very important.