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Data Entry Rep Jobs in Virginia (NOW HIRING)

Kiwall Business Services, Inc.

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Administrative Assistant/ Data Entry Clerk

Fairfax, VA · On-site

$25 - $27/hr

You will perform clerical, data entry and administrative functions on a daily basis. Key Responsibilities: * Front Desk & Client Services (Year-Round) * Serve as the first point of contact for ...

Jobs for Humanity

Document Entry Clerk

Alexandria, VA · Remote

$18.25 - $24.25/hr

Enter data from physical and digital documents into company databases. * Review documents for ... Previous data entry experience is helpful but not required. Benefits * Competitive hourly pay ...

Aston Carter

Data Management Admin

Sterling, VA

$24.04 - $40.86/hr

Perform data entry across multiple systems. * Create and distribute document and part numbers for multiple programs. * Assist with root cause analysis for CDM issues. * Interface with customers ...

New

Data Trust

Data Acquisition Coordinator

Arlington, VA · On-site

$55 - $75/hr

Big data is our business. At Data Trust, we provide the best political data in the market through our premier national voter file, combined with expansive consumer data inventories and individualized ...

New

Gaines & Critzer

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Insurance CSR

North Chesterfield, VA · On-site

$45K - $60K/yr

The ideal Insurance Customer Service Representative (CSR) plays a crucial role in supporting ... Perform data entry and maintain detailed client and claim documentation * Support clients with ...

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Showing results 21-40

All JobsData Entry Rep JobsData Entry Rep Jobs in Virginia

Data Entry Rep information

See Virginia salary details

$11

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How much do data entry rep jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for data entry rep in Virginia is $17.49, according to ZipRecruiter salary data. Most workers in this role earn between $14.76 and $18.85 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a data entry rep?

To thrive as a Data Entry Rep, you need strong attention to detail, fast and accurate typing skills, and a high school diploma or equivalent. Familiarity with spreadsheet software like Microsoft Excel, data management systems, and sometimes basic database tools is typically required. Excellent organization, time management, and the ability to focus for extended periods are key soft skills that set top performers apart. These abilities ensure that data is entered accurately and efficiently, supporting business operations and data integrity.

What are some common challenges data entry reps face, and how can they be managed effectively?

Data Entry Reps often encounter challenges such as repetitive tasks, maintaining high accuracy under tight deadlines, and managing large volumes of information. To address these, it’s important to develop strong organizational habits, take regular short breaks to reduce fatigue, and utilize available tools or software that help catch errors. Collaborating with team members to clarify data sources and standards can also improve efficiency and reduce inconsistencies.

What is the difference between Data Entry Rep vs Data Coordinator?

AspectData Entry RepData Coordinator
ResponsibilitiesInputting and updating data accuratelyManaging data flow, quality, and organization
Required SkillsTyping speed, attention to detailData management, problem-solving
Work EnvironmentOffice, remoteOffice, data centers, remote
CertificationsNone typically requiredData management certifications beneficial

While Data Entry Reps focus on accurate data input, Data Coordinators oversee data quality and organization. The roles often overlap but differ in scope and responsibilities, with Data Coordinators handling more complex data management tasks.

Are any remote data entry representatives jobs legit?

Remote data entry representative jobs can be legitimate, especially when offered by reputable companies or staffing agencies. However, job seekers should verify the company's credibility, avoid positions that require upfront payments, and be cautious of scams promising high pay for minimal work. Using trusted job boards and researching the employer helps ensure the job's legitimacy.

What does a data entry representative do?

A data entry representative is responsible for inputting, updating, and maintaining accurate information in computer systems or databases. They often use tools like spreadsheets and data management software and need strong attention to detail and typing skills. The role typically involves verifying data accuracy and working within set deadlines.

What are popular job titles related to Data Entry Rep jobs in Virginia?

For Data Entry Rep jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Data Entry Rep jobs in Virginia look for?

The top searched job categories for Data Entry Rep jobs in Virginia are:

Data Entry Rep jobs near you
Infographic showing various Data Entry Rep job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 86% Physical, 3% Hybrid, and 11% Remote job distribution, with an average salary of $36,374 per year, or $17.5 per hour.

Administrative Assistant/ Data Entry Clerk

Kiwall Business Services, Inc.

Fairfax, VA • On-site

$25 - $27/hr

Part-time

Retirement

Re-posted 25 days ago

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Job description

We are seeking a highly organized, detail-oriented, dependable Administrative Assistant/Data Entry Clerk to support our family owned small fast-paced tax/accounting office in historic Fairfax City. This is a unique, seasonal-flex position. The role requires part-time hours (24 hours per week) from May through January, scaling up to full-time (40+ hours/week) during our peak tax season from February through April. You will perform clerical, data entry and administrative functions on a daily basis.

Key Responsibilities:

  • Front Desk & Client Services (Year-Round)
  • Serve as the first point of contact for clients, both in-person and over the phone, maintaining a warm and professional demeanor.

Tax Season Operations & Document Processing (Feb - April)

  • Receive, scan, and organize confidential client tax documents, ensuring a streamlined flow to tax preparers.
  • Prepare and process client engagement letters, invoices, and tax return assembly.
  • Manage secure digital client portals (ShareFile/Tax Dome).
  • Track project progress, extensions, and filing deadlines to ensure nothing slips through the cracks.
  • Assist with the physical and electronic filing of completed tax returns.

General Administrative Support (Year-Round)

  • Assist with routine office tasks such as copying, printing, binding financial statements, and processing mail.
  • Order and maintain inventory of office supplies and tax processing materials.
  • Perform basic data entry and assist with light bookkeeping tasks when required
  • Manage and maintain the appointment calendar for multiple tax professionals.
  • Monitor the main office email inbox and direct inquiries to the appropriate team members.
  • Prepare items for mailing using Stamps.Com
  • Perform all other office tasks
  • Data entry and reconciling into QuickBooks software

Qualifications:

  • At least 3 years of previous experience in office administration or other related fields
  • Must be available to tansition to a full-time schedule during tax season (Feb-April --with occasional overtime)
  • Ability to prioritize and multitask as there are many deadlines during the months
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Impeccable organizational skills and time management skills with strict commitment to data confidentiality
  • Basic QuickBooks knowledge
  • Work independently
  • Punctual (will be required to open the office in the mornings)
  • Microsoft Office knowledge
  • Ability to quickly learn file sharing portals and electronic signature platforms

Job Type: Part-time

Education:

  • High school or equivalent (Preferred)

Experience:

  • Microsoft Excel: 1 year (Preferred)
  • Data Entry: 2 years (Preferred)
  • Administrative experience: 3 years (Required)

Company Description

We are a family owned small business accounting firm located in the historic district of Fairfax City. We have a staff of two, one tax accountant and the owner who has been doing taxes for over 25 years. We are looking for an administrative assistant who will be supporting both, but mainly the owner. The assistant will also do data entry into QuickBooks for a few clients. We are very personable and down to earth and looking forward to adding another to our team. We have many deadlines so prioritizing and being extremely efficient and working independently are very important.